What does a Background Check-Only Entity Exempt from Regulation do with the background check results received?

Background Check-Only Entities Exempt from Regulation must provide the cleared background check results and criminal history matches that do not require any further action to the licensed child care operations where the employee will be present. If a result requires further action, see the FAQ’s below.

What does a Background Check-Only Entity Exempt from Regulation do if the results letter indicates that a Risk Evaluation is required for the individual?

Background Check-Only Entities Exempt from Regulation cannot request and complete Risk Evaluations for individuals associated with the Background Check-Only Entities Exempt from Regulation. In order for the individual to be present, the licensed child care operation must submit a background check and complete the Risk Evaluation for the individual. This process is required for all child care operations at which the individual will be present.

What does a Background Check-Only Entity Exempt from Regulation do if the results letter indicates that court documents are needed for a criminal charge with an unknown disposition?

If the CBCU requires additional court documents for the criminal charge(s) in question in order to resolve a background check result, the Background Check-Only Entity Exempt from Regulation must work with the individual in order to obtain the required documentation within the timeframe outlined in the Background Check Match Letter. The CBCU will receive and assess the court documents to determine whether any further action is necessary regarding the charge(s). Once the CBCU has resolved all background check results, the CBCU will notify the Background Check-Only Entity Exempt from Regulation with a revised results letter that clears the individual, bars the individual, or advises the operation of the need for a Risk Evaluation.

What does a Background Check-Only Entity Exempt from Regulation do if the results letter indicates that the individual is barred from working in a licensed child care operation?

If the CBCU notifies the Background Check-Only Entity Exempt from Regulation that an individual is barred based on a background check result, the individual cannot be present at a licensed child care operation. Upon receiving this notification, the Background Check-Only Entity Exempt from Regulation must notify the CBCU that the organization will not use the person by sending a completed Operation Action Form located on the last page of the Background Check Match Letter to the CBCU.

What if I have additional questions or wish to contact the Background Check Unit directly?

You can send an email to CBCUExemptBGC@dfps.state.tx.us.