What is Community Based Care?

Community Based Care is a new way of providing foster care and case management services. It's a community-based approach to meeting the individual and unique needs of children, youth, and families. Within a geographic service area, a single contractor (officially a Single Source Continuum Contractor or SSCC) is responsible for finding foster homes or other living arrangements for children in state care and providing them a full continuum of services.

DFPS began expanding the community's role to meet the challenges of serving children in foster care under Foster Care Redesign. Under Foster Care Redesign, a SSCC was responsible for:

  • Developing foster care capacity.
  • Building a network of providers.
  • Engaging the community to help.
  • Foster care placement services.
  • Coordinating and delivering services to children in foster care and their families.

In 2017, the Texas Legislature directed DFPS to expand this model to include both foster care and relative or "kinship" placements, and give the SSCC sole responsibility for case management - rather than sharing that responsibility with DFPS.

As Community Based Care takes shape statewide, CPS' focus will shift to ensuring quality oversight of foster care and services for children and families. The SSCC will be responsible for case management and services that move children from foster care or kinship care into a permanent home.

Community Based Care is intended to allow a SSCC and the community more flexibility to innovate to meet the unique needs of the children, youth, and families in each designated service area. This increased flexibility comes with greater responsibility and accountability for overall safety, permanency, and well-being outcomes. 

What is the Public Private Partnership?

The Public Private Partnership (PPP) is a steering committee comprised of 24 individuals who represent Texas stakeholders, first in Foster Care Redesign and, now, in Community Based Care. They serve as the guiding body for development and implementation of the new model. The PPP includes foster youth alumni, the judiciary, providers, trade associations, advocates and CPS leadership.

When will Community Based Care Begin?

Community Based Care will roll out in stages by expanding to a few designated service areas at a time. Within each designated service area, DFPS will implement Community Based Care in two stages.

  • In Stage I, the SSCC will develop a network of services and provide foster care placement services. The focus in Stage I is improving the overall well-being of children in foster care and to keep them closer to home and connected to their communities and families.
  • In Stage II, the SSCC will provide case management, kinship and reunification services. The focus of Stage II is expanding the continuum of services to include services for families and to increase permanency outcomes for children.

In both stages, the SSCC will start by taking responsibility for new cases, while DFPS gradually transitions children with cases in progress to the SSCC. DFPS expects it will take 1-2 years to fully transfer case management duties to the SSCC in a designated area.

DFPS anticipates entering into contracts for Community Based Care in three service areas in fiscal year 2018.  DFPS has authority to expand the current Foster Care Redesign contract in Region 3B to Community Based Care. In addition, DFPS is releasing a Request for Application in 2 additional areas in fiscal year 2018 and two more in fiscal year 2019.

What's New?

December 2017

DFPS Releases Request for Application for Bexar County

On December 5, 2017, DFPS released a request for application (RFA) for Community Based Care in Bexar County, which includes the city of San Antonio. The RFA is posted on the Health and Human Services website and the deadline to submit a response is March 5, 2018. There will be an in-person conference for respondents at 1:30 PM on December 14, 2017 at 701 West 51st Street, Austin, TX 78751, public hearing room.

All requests, questions, or other communication about this solicitation must be made in writing to the point of contact listed below.

Name: John Stewart, CTPM, CTCM
Title: Procurement Project Manager
Address: 1100 W. 49th Street, Austin, Texas 78756
Phone: (512) 406-2539
Email: John.stewart@hhsc.state.tx.us

All communications between respondents and HHSC or DFPS staff members concerning the solicitation are strictly prohibited, unless noted elsewhere in this RFA. Failure to comply with these requirements may disqualify the respondent's solicitation response.

October 2017

DFPS Releases Request For Application for Region 2

On October 18, 2017, DFPS released a request for application (RFA) for Community Based Care in Region 2, which includes 30 Texas counties. The RFA is posted on the Electronic State Business Daily and the eGrants website. There will be an in-person conference for respondents at 1:30 PM on October 27, 2017 at 4900 North Lamar Blvd., Austin, TX, Room 3501. The deadline to submit a response is January 5, 2018.

All requests, questions, or other communication about this solicitation must be made in writing to the point of contact listed below.

Name: John Stewart, CTPM, CTCM
Title: Procurement Project Manager
Address: 1100 W. 49th Street, Austin, Texas 78756
Phone: (512) 406-2539
Email: John.stewart@hhsc.state.tx.us

All communications between respondents and HHSC or DFPS staff members concerning the solicitation are strictly prohibited, unless noted elsewhere in this RFA. Failure to comply with these requirements may disqualify the respondent's solicitation response. 

September 2017

DFPS Announces New Community Based Care Areas for FY 2017

DFPS is pleased to announce that the next two geographic areas for Community Based Care (CBC) will be all counties in DFPS Region 2 (Archer, Baylor, Brown, Callahan, Clay, Coleman, Comanche, Cottle, Eastland, Fisher, Foard, Hardeman, Haskell, Jack, Jones, Kent, Knox, Mitchell, Montague, Nolan, Runnels, Scurry, Shackelford, Stephens, Stonewall, Taylor, Throckmorton, Wichita, Wilbarger and Young) and Bexar County in Region 8.  The department anticipates releasing a Request for Application for Region 2 in September of 2017, followed by a Request for Application for Bexar County in November 2017.

News Archive

June 2017

DFPS Cancels Region 2 Procurement

DFPS determined that it is in the best interest of the state to cancel the current solicitation for a Single Source Continuum Contract in Region 2. This solicitation was posted on August 1, 2016 and was a part of the Foster Care Redesign effort.

The department intends to move forward with implementation of Community Based Care (formerly known as Foster Care Redesign) and will be soliciting Requests for Application in Region 2 and additional catchment areas in fiscal years 2018 and 2019.

February 2017

DFPS Issues Foster Care Needs Assessment

DFPS will produce an annual foster care needs assessment in an effort to more strategically build foster care capacity in Texas. This assessment includes an analysis of two years of historical foster care placement activity to understand how the system has performed in the past, along with a forecast of foster care placement demand for fiscal year 2017-2018.

August 2016

On August 1, 2016, DFPS released the Request for Proposals (RFP) for Foster Care Redesign in Region 2. The RFP was closed on November 3, 2016.  Evaluation of bids are currently underway.

Region 2 includes 30 counties:  Archer, Baylor, Brown, Callahan, Clay, Coleman, Comanche, Cottle, Eastland, Fisher, Foard, Hardeman, Haskell, Jack, Jones, Kent, Knox, Mitchell, Montague, Nolan, Runnels, Scurry, Shackelford, Stephens, Stonewall, Taylor, Throckmorton, Wichita, Wilbarger and Young.

November 2015

DFPS announces Region 2 as latest Foster Care Redesign Catchment Area

DFPS is pleased to announce the newest area of Texas that will benefit from Foster Care Redesign. The  next catchment area for a Single Source Continuum Contract will be in DFPS Region 2 in Northwest Texas. To see a complete list of all counties, please click here.

DFPS expects to release a Request for Proposals for this area no earlier than December 2015.

For questions on the Draft Implementation Plan, please send us an email

April 2015

DFPS releases Draft Implementation Plan for Foster Care Redesign

In keeping with the recommendations of the Sunset Review, DFPS released this Draft Implementation Plan for Foster Care Redesign which consolidates previous plans and provides a high level guide of the efforts and process for implementing the FCR model in a catchment area.

The 84th Texas Legislature allowed DFPS to implement FCR in one additional catchment area over the 2016-2017 biennium.  DFPS will be posting an updated Implementation Plan to reflect the timeframe for the new catchment area in the near future.

Foster Care Redesign Implementation Plan

September 1, 2014

DFPS Launches a Foster Care Redesign Initiative with ACH Child and Family Services

DFPS launched a Foster Care Redesign initiative with ACH Child and Family Services in seven North Texas counties in partnership with a network of provider agencies that began on September 1st, 2014 (see ACH press release).

Our Community Our Kids, a newly formed division of ACH, will oversee and be accountable for the network of providers in this area. Our Community Our Kids will support the efforts of agencies that provide foster care services to nearly 2,400 area children each year.

"Foster Care Redesign offers targeted goals designed solely to improve services and outcomes for children," said Judge John Specia, DFPS commissioner. "We must improve the way we deliver foster care services to our children and ACH Child and Family Services is uniquely qualified to implement this new model."

Our Community Our Kids is working with providers to make sure children and youth are:

  • Safe in foster care and have stability in their placement.
  • Able to maintain a connection to family and community.
  • Fully prepared for adulthood.
  • Placed in the least restrictive placement setting.
  • Able to participate in decisions that impact their lives.

ACH Child and Family Services is a Texas-based nonprofit that has served children and families for nearly 100 years since 1915, and is accredited by the Council on Accreditation. In 2013, as part of a statewide foster care redesign effort, DFPS selected ACH as a Single Source Continuum Contractor (SSCC).

August 27, 2014

ACH Child and Family Services Working with DFPS to Launch a Foster Care Redesign initiative.

ACH Child and Family Services is working with DFPS to launch a Foster Care Redesign initiative on Sept. 1, 2014.

DFPS awarded ACH a contract to oversee foster care services in Tarrant, Palo Pinto, Parker, Johnson, Hood, Somervell and Erath counties, in partnership with a network of provider agencies.

Our Community Our Kids, a newly formed division of ACH created specifically for that purpose, will oversee and be accountable for the network of providers in this area.

ACH Child and Family Services is a Texas-based nonprofit that has served children and families for nearly 100 years since 1915, and is accredited by the Council on Accreditation. In 2013, as part of a statewide foster care redesign effort, DFPS selected ACH as a Single Source Continuum Contractor (SSCC).

See ACH press release.

August 1, 2014

Foster Care Redesign Update about Providence Service Corp. of Texas

DFPS is taking over direct management of foster care services in the state's initial Foster Care Redesign area after Providence Service Corp. of Texas decided to voluntarily terminate its contract. The five-year contract has an opt-out clause for either party. Providence exercised that right on August 1, 2014.

The Providence contract had been providing care and services for about 1,100 children in state custody from 60 counties in West Texas, Midland/Odessa, Abilene, San Angelo, Wichita Falls and hundreds of smaller communities.   DFPS selected this region as the state's first redesign area in 2012 and the contract with Providence took effect in Feb. 1, 2013.

A transition is now underway to assure a smooth transition of these duties back to DFPS. Care and services for foster children will not be affected as DFPS reassumes contracting directly with providers as it did before the Providence contract took effect.

The second area for Foster Care Redesign in Region 3 is unaffected by this development.

December 2013

ACH Child and Family Services awarded the first Metropolitan Foster Care Redesign Single Source Continuum Contract (SSCC)

DFPS awarded the first metropolitan Foster Care Redesign SSCC to ACH Child and Family Services of Fort Worth on December 16, 2013. ACH will serve Erath, Hood, Johnson, Tarrant, Palo Pinto, Somervell and Parker counties. DFPS looks forward to seeing this partnership improve the lives of children, youth and families of Texas.
ACH Child and Family Services is a Texas-based nonprofit with extensive community involvement in the Fort Worth area since 1915, and is accredited by the Council on Accreditation. ACH will:

  • Work to increase the capacity of existing providers and identify more community-based supports and services.
  • Conduct a comprehensive assessment of community needs and an analysis to find gaps between the need for services and their availability.
  • Do comprehensive safety and risk assessments to evaluate family strengths and needs.
  • Provide service coordination based on the ten principles of Wraparound. For children and youth with complex behavioral health needs, ACH will use what is known as evidence-informed models.
  • Use a trauma-informed and trauma-based care service approach. (Learn about trauma-informed care)
  • Use a comprehensive continuous quality improvement (CQI) process to assess, inform, and guide how services are provided and the system improved.
  • Have a centralized training department that provides evidence-based training to all providers and stakeholders in ACH's System of Care, based on CQI data and stakeholder feedback.

The contract is effective on January 1, 2014. ACH Child and Family Services and DFPS will have up to 6 months to complete a start-up phase before the first child is served through this contract.

August 2013

Commissioner Specia waives administrative rules

On August 15, 2013, DFPS Commissioner John Specia waived certain administrative rules to allow the flexibility to operate the new system.

December 2012

Public Private Partnership's (PPP) Recommendations for Modifying Request for Proposal

DFPS posted a Request for Information (RFI) from December 28, 2012 through January 16, 2013, to get feedback to modify the next RFP for a Single Source Continuum Contract or contracts.  We received 29 responses to the RFI.

The Public-Private Partnership reviewed lessons-learned from the first Foster Care Redesign procurement as well as feedback from the RFI and developed recommendations for modifying future procurements.  The partnership reached agreement on recommendations for modifying the RFP on March 25, 2013 and submitted them to DFPS Commissioner, Judge Specia.

DFPS plans to incorporate these recommendations in future procurements as allowed by state and federal rules and regulations.

PPP Recommendations to DFPS Commissioner, Judge Specia

On February 1, 2013, the first single source continuum contract (SSCC) of the Foster Care Redesign initiative went into effect with Providence Service Corporation (PSC) of Texas. The contract is for DFPS regions 2 and 9, which include Wichita Falls, Abilene, San Angelo, and Midland/Odessa.

Providence Service Corporation of Texas single source continuum contract

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Proposed Service Areas

DFPS has developed a statewide plan for implementing Community Based Care. A critical element of the plan is determining the service areas, also known as catchment areas. DFPS continues to use the proposed service areas that it developed with the input of stakeholders and consultants for Foster Care Redesign.
DFPS considers the following criteria as it selects service areas:

  • Minimum of 500 new children entering care per year
  • Proximity to existing service areas
  • Local community support
  • Regional readiness and stability
  • Placements in and out of the service area
  • Challenges with capacity
  • Affordability

DFPS will continue to test these criteria as it implements Community Based Care in service areas across the state, as there may be other factors that directly affect the SSCC and outweigh the need for 500 new entries. 
There are 17 possible options for service areas in the state. This map does not suggest a particular implementation schedule. It's an opportunity for communities to provide input into how children, youth, and families may best be served in community-based systems.

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History of Foster Care Redesign

Foster Care Redesign was the result of a multi-year process that involved over 3,000 stakeholders, the consideration of numerous foster care models, and a detailed analysis of data related to how children fare in Texas foster care. DFPS embarked on Foster Care Redesign out of a strong commitment to improving outcomes for children and youth in foster care.

The Public-Private Partnership (PPP), a group composed largely of representatives of constituent groups, channeled information to and from their constituents in guiding the effort. The PPP considered and evaluated:

  • Options and recommendations from stakeholders and other states.
  • Nationally known experts on foster-care financing.
  • Others with knowledge of improving foster-care outcomes.

On December 13, 2010, the PPP submitted recommendations to DFPS, outlining a new foster care model for Texas.

DFPS submitted final recommendations on a foster care redesign to the Texas Legislature in 2011. These recommendations included:

  • How to obtain, contract, and pay for foster-care services in a way that promotes desired outcomes for children.
  • Policy, programmatic, fiscal, and practice implications of changing the system.
  • A mechanism for balancing foster care services' demand and supply.

On June 17th 2011, Governor Rick Perry signed Senate Bill 218 into law. It directed DFPS to proceed with Foster Care Redesign according to the recommendations in the Foster Care Redesign Report.

The 85th Legislative Session, Senate Bill 11, now requires DFPS to purchase case management and substitute care services from a Single Source Continuum Contractor through a model known as Community Based Care. CBC is intended to allow the SSCC and the community more flexibility to be innovative and create a child welfare system that meets the unique needs of the children, youth and families from the designated geographic service area. 

The PPP continues to serve as the guiding body for Community Based Care.

Implementation History

The transition to Foster Care Redesign began in stages. The first area was in DFPS Regions 2 and 9, which covers a wide area of North and West Texas that is mostly rural. DFPS fully executed a contract with a Single Source Continuum Contractor (SSCC) for DFPS Regions 2 and 9 on February 1, 2013.  The contract ended on August 1st, 2014, when the contractor gave formal notice to the department of its intent to terminate services.

The second area includes seven metropolitan counties in DFPS Region 3 (see a map of the DFPS regions). DFPS executed a contract on January 1, 2014. DFPS calls this catchment area or service area DFPS Region 3B and it includes Tarrant, Erath, Hood, Johnson, Palo Pinto, Parker, and Somervell counties. The SSCC accepted its first referral for new placements for children on September 1, 2014. On April 1, 2015, all the children that were being served by the old system had been transferred to the responsibility of the SSCC. DFPS has the authority to amend the contract with the Region 3b SSCC to expand services to the full Community Based Care continuum.

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Guiding Principles

The guiding principles of Community Based Care:

  • Above all, children and youth are safe from abuse and neglect.
  • Children and youth are placed in their home communities.
  • Children and youth are appropriately served in the least restrictive environment.
  • Children and youth have stability in their placements.
  • Connections to family and others important to the child are maintained.
  • Children and youth are placed with their siblings.
  • Services respect the child's culture.
  • Children and youth enjoy opportunities, experiences, and activities similar to those enjoyed by their peers who are not in foster care.
  • Youth are fully prepared for successful adulthood.
  • Youth have opportunities to participate in decisions that affect their lives.
  • Children and youth have a permanent home when they leave DFPS legal responsibility.
  • Children and youth are reunified with their biological parents when possible.
  • Children and youth are placed with relative or kinship caregivers if reunification is not possible.

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Upcoming Meetings

What: PPP Meeting
Date: January 12, 2018
Time: 9:00 am
Agenda:TBD
Where: Winters Building, Public Hearing Room, 701 West 51st Street, Austin, Texas 78751

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Reports and Resources

Public Private Partnership Meetings

Procurement and Contracts

Communication and Reports

Manuals

Rider Reports

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Single Source Continuum Contractor Performance

The performance of a Single Source Continuum Contractor (SSCC) is tracked quarterly and reported annually using performance dashboards. These dashboards include metrics for baselines, targets and actual performance.  The SSCC is contractually obligated to meet or exceed the established performance targets for most of the metrics in the dashboards.

Beginning in Stage III of implementation, the permanency metrics will be used to assess financial incentives or remedies for an SSCC.  Until then, DFPS will monitor permanency metrics to assess trends. The dashboard will include a metric to help ensure any improvements to permanency rates are not offset by corresponding increases in children re-entering  care.

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