Authority/Reference(s) Texas Government Code §2054.158(b)(4); Texas Government Code §2054.160Texas Government Code §2054.159; Texas Government Code §2054.303; Texas Government Code §2054.304; Texas Government Code §2054.305; Texas Government Code §2054.307
Revision Date September 1, 2019

Policy

Major Information Resource Projects (MIRP) are information resources projects in an agency’s biennial operating plan whose development costs exceed $5 million  and

  • Requires one or more years to complete,
  • Involves more than one state agency, or
  • Changes the way DFPS performs job functions or the delivery of services to clients.

An IT project not meeting the above qualifications can still be designated as a MIRP by the Texas Legislature in the General Appropriations Act.

MIRP’s are subject to standard procurement requirements such as the Contract Advisory Team (CAT) as referenced in 2.1 Procurement Planning. All MIRP’s are subject to Department of Information Resources (DIR) Quality Assurance Team (QAT) oversight.

Before issuing a solicitation for a MIRP, DFPS must:

  1. Develop a procurement plan with:
    1. anticipated service levels and performance standards for each vendor, and
    2. methods to monitor changes to the scope of each contract.
  2. Submit a project plan to the QAT.
    1. A MIRP solicitation may not be posted in the Electronic State Business Daily, if the project plan is not filed with the QAT. 
  3. Prepare a business case providing the initial justification for the project to QAT; and
  4. Conduct a statewide impact analysis of the project’s outcome on the state’s information resources infrastructure.
  5. If requested by DIR, DFPS must consult with DIR for a technical architectural assessment of the project.
  6. Comply with QAT’s recommendations on the business case or submit a written explanation to the QAT on any agency differences.

The DFPS Commissioner or designee, Information Resource Manager, Project Manager, and Cybersecurity Director must approve all documents as referenced in Texas Government Code Chapter 2054.

For negotiations, if a MIRP has a value of $10 million or more then DFPS must:

  1. Submit the proposed terms of the contract to the QAT before the start of vendor negotiations,
  2. Submit the final negotiated unsigned contract for QAT review under Texas Government Code 2054.158(b)(4), and
  3. Comply with the QAT’s final recommendation or submit a written explanation to the QAT on why the recommendation is not applicable to the contract.

DFPS must develop a project plan for each MIRP and file the plan with DIR and the QAT before spending more than 10% of the allocated funds for the MIRP.