Authority/Reference(s) Texas Government Code §206.50;Texas Government Code §2054.1184Texas Government Code §2054.303;Texas Government Code §2054.304;Texas Government Code §2054.305;Texas Government Code §2054.307; Department of Information Resources Major Project Criteria; Texas Comptroller of Accounts – Fiscal Management of Major Information Systems and Projects
Revision Date June 1, 2020

POLICY

A Major Information Resource Project (MIRP) is an information resource project included in DFPS’s biennial operating plan with development costs exceeding $5 million, and:

  • Requires one or more years to complete;
  • Involves more than one state agency; or,
  • Changes the way DFPS performs job functions or the delivery of services to clients.

Any IT project not meeting the above qualifications may still be designated as a MIRP by the Texas Legislature in the General Appropriations Act.

MIRP purchases are subject to standard procurement requirements, such as the Contract Advisory Team (CAT) review as referenced in Procurement Planning. All MIRP’s are subject to Department of Information Resources (DIR) Quality Assurance Team (QAT) oversight.

Before proposing to spend appropriated funds on a MIRP DFPS must:

  1. Conduct (or contract with an independent third party, to conduct) an execution capability assessment.
  2. Submit a detailed report that identifies DFPS’ organizational strengths and weaknesses to DIR, QAT, and the Legislative Budget Board.

Before issuing a solicitation for a MIRP DFPS must:

  1. Prepare and provide a business case with the initial justification for the project to QAT.
  2. Conduct a statewide impact analysis of the project’s outcome on the state’s information resources infrastructure. If requested by DIR, DFPS must consult with DIR for a technical architectural assessment of the project.
  3. Comply with QAT’s recommendations on the business case or submit a written explanation to the QAT on any agency differences.
  4. Complete a project plan.
  5. Complete an acquisition plan.
  6. MIRP must be capable of being deployed and run on cloud computing services, see policy: Electronic Information Resource (EIR) Considerations for exception requirements.

It is best practice of DIR to have a project plan filed with the QAT before a MIRP solicitation is posted in the Electronic State Business Daily.

The DFPS Commissioner or designee, Information Resource Manager/DFPS Chief Information Officer, Project Manager, and Cybersecurity Director must approve all documents as referenced in Texas Government Code§2054.037(a). Documents required in Texas Government Code §2054 subchapter J or related to subchapter J which includes:

  • Business Case
  • Statewide Impact Analysis
  • Technical Architectural Assessment
  • Project Plan
  • Acquisition Plan
  • Monitoring Report
  • Contract Amendment and Change Order Approvals
  • Post-Implementation Review

For negotiations, if a MIRP has a value of $10 million or more then DFPS must:

  1. Provide a copy of the draft contract with proposed terms, including all appendices and attachments to the QAT before the start of contractor negotiations (Negotiations may not commence until after the documents are submitted).
  2. Submit the final negotiated unsigned contract, including all appendices and attachments, for QAT review as required by Texas Government Code §2054.158(b)(4).
  3. Comply with the QAT’s final recommendation or submit a written explanation to the QAT on why the recommendation is not applicable to the contract.

DFPS must develop a project plan for each MIRP and file the plan with DIR and the QAT before spending more than ten percent of the allocated funds for the MIRP.

Accessibility and MIRP

The MIRP must comply with accessibility standards as detailed in Texas Administrative Code §206.50. Accessibility testing must be documented by a knowledgeable DFPS staff member or through third party analysis or testing.