Authority/Reference(s) Texas Government Code §206.50;Texas Government Code §2054.1184Texas Government Code §2054.303;Texas Government Code §2054.304;Texas Government Code §2054.305;Texas Government Code §2054.307; Department of Information Resources Major Project Criteria; Texas Comptroller of Accounts – Fiscal Management of Major Information Systems and Projects
Revision Date December 20, 2019

Policy

A Major Information Resource Project (MIRP) is an information resource project in an agency’s biennial operating plan with development costs exceeding $5 million and

  • Requires one or more years to complete,
  • Involves more than one state agency, or
  • Changes the way DFPS performs job functions or the delivery of services to clients.

Any IT project not meeting the above qualifications can still be designated as a MIRP by the Texas Legislature in the General Appropriations Act.

Contracts for MIRP’s are subject to standard procurement requirements, such as the Contract Advisory Team (CAT) as referenced in Procurement Planning. All MIRP’s are subject to Department of Information Resources (DIR) Quality Assurance Team (QAT) oversight.

Before proposing to spend appropriated funds on a MIRP, DFPS must:

  1. Conduct (or contract with an independent third party, to conduct) an execution capability assessment.
  2. Submit a detailed report that identifies DFPS’ organizational strengths and weaknesses to the Texas Department of Information Resources (DIR), QAT and the Legislative Budget Board, before proposing to spend appropriated funds on a MIRP.

Before issuing a solicitation for a MIRP, DFPS must:

  1. Prepare a business case providing the initial justification for the project to QAT.
  2. Conduct a statewide impact analysis of the project’s outcome on the state’s information resources infrastructure.
    1. If requested by DIR, DFPS must consult with DIR for a technical architectural assessment of the project.
  3. Comply with QAT’s recommendations on the business case or submit a written explanation to the QAT on any agency differences.
  4. Develop a procurement/acquisition plan with:
    1. anticipated service levels and performance standards for each vendor, and
    2. methods to monitor changes to the scope of each contract.

It is best practice of DIR to have a project plan filed with the QAT before a MIRP solicitation is posted in the Electronic State Business Daily.  

The DFPS Commissioner or designee, Information Resource Manager, Project Manager, and Cybersecurity Director must approve all documents as referenced in Texas Government Code Chapter 2054.037(a). Documents required in Texas Government Code 2054 subchapter J or related to subchapter J are:

  • Business Case
  • Statewide Impact Analysis
  • Technical Architectural Assessment
  • Project Plan
  • Procurement Plan
  • Post-Implementation Review

For negotiations, if a MIRP has a value of $10 million or more then DFPS must:

  1. Provide a copy of the draft contract with proposed terms, including all appendices and attachments to the QAT before the start of vendor negotiations (Negotiations may not commence until after the documents are submitted).
  2. Submit the final negotiated unsigned contract, including all appendices and attachments, for QAT review under Texas Government Code 2054.158(b)(4).
  3. Comply with the QAT’s final recommendation or submit a written explanation to the QAT on why the recommendation is not applicable to the contract.

DFPS must develop a project plan for each MIRP and file the plan with DIR and the QAT before spending more than 10% of the allocated funds for the MIRP.

Accessibility and MIRP

The MIRP must comply with accessibility standards as detailed in Texas Administrative Code §206.50. Accessibility testing must be documented by a knowledgeable DFPS staff member or through third party testing.