Authority/Reference(s) Texas Government Code §2157.007(b-1, b-2)
Revision Date June 1, 2020

POLICY

When purchasing Electronic Information Resources (EIR), such as Automated Information Systems (AIS), and Major Information Resource Projects (MIRP), DFPS must consider the cloud computing capability requirements for these purchases.  Both AIS and MIRP must be capable of being deployed and run on cloud computing services.  If DFPS will be purchasing EIR that will not utilize cloud computing services, there are reporting requirements that must be met prior to posting a solicitation for these purchases.

Reasons for not utilizing cloud computing services include, but are not limited to:

  • Integration limitations with legacy systems;
  • Security risks;
  • Costs; or,
  • The systems available to meet DFPS’ need do not have cloud computing capabilities.

If purchasing AIS that will not utilize cloud computing services based on the reasons above, then a report must be submitted to the Legislative Budget Board (LBB) describing the purchase and the reasoning for making the purchase at least 14 days prior to the solicitation being posted.

If purchasing MIRP that will not utilize cloud computing services based on the reasons above, then a report must be submitted to the Quality Assurance Team (QAT) describing the purchase and the reasoning for making the purchase at least 14 days prior to the solicitation being posted.

When creating the report, for either the LBB or QAT, include one of the justification reasons above with a description of the purchase and reasoning for making the purchase.

A copy of the report must be uploaded into SCOR under the Documents Tab using the Cloud Computing drop down identifier.

Every even numbered year DFPS will provide information regarding the use of cloud computing for our EIR purchases to the Department of Information Resources (DIR) for their required report to the governor, lieutenant governor, and speaker of the House of Representatives.