Tables listing the documents created by each DFPS division are provided on this page. The DFPS department is identified in the page heading found at the top of each table. If you know the name of the document, you can use the search function provided below. Also, if you cannot find the document you are looking for, you can call the DFPS Information Help Line at (512) 555-1212 for assistance.

    
110041100711013

01 AGENCY WIDE - ALL DIVISIONS

Record Series Title View Details
Administrative Correspondence (Incoming/outgoing and internal,, Incoming/outgoing and internal, confidential or sensitive correspondence, in any format, pertaining to the formulation, planning, implementation, interpretation, modification, or redefinition of the programs, services projects, and administrative regulations of the agency. View Schedule
Complaint Records, Complaints received by an agency from the public concerning the agency and records pertaining to the resolution of the complaint. View Schedule
Correspondence Tracking Records, Any record created by an agency to track any type of incoming and outgoing correspondence or packages by the US Postal Service or by private couriers. View Schedule
Customer Surveys, Surveys returned by the customers or clients of an agency rating an agency's performance. View Schedule
Desk Calendars/Appointment Books, Desk calendars, appointment books, and similar records, purchases with state funds, that document appointments, itineraries, and other activities of an agency official or employee. A record of this type purchased with personal funds, but used by a state official or employee to document his or her work activities may be a state record and subject to this retention period. View Schedule
Directives -, Any document that officially initiates, rescinds, or amends general office procedures. View Schedule
General Correspondence, Non-administrative incoming/outgoing and internal correspondence, in any media, pertaining to or arising from the routine operations of the policies, programs, services, or projects of the agency. View Schedule
Mail and Telecommunications Listings, View Schedule
Office Procedures, Any internally distributed manual, guidelines, or similar records that establish standard office procedures for an agency; for example, agency style manuals, telephone protocols, mail room procedures, print shop photocopy ordering instructions. View Schedule
Organization Charts, View Schedule
Plans and Planning Records, Plans and records relating to the process of planning new or redefined programs, services, or projects of an agency that are not included in or directly related to other records series in this schedule. View Schedule
Registration Logs, Logs used to register persons appearing before state agencies as required by Chapter 2004, Government Code, including quarterly reports filed with the Texas Ethics Commission. View Schedule
Reports - Activity, Reports compiled by agency personnel on a daily or other periodic basis pertaining to workload monitoring, task completion times, number of public contacts, and similar activities. View Schedule
Reports and Studies (Non-Fiscal) - Raw Data, Information or data collected and compiled for the purpose of producing non-fiscal reports. View Schedule
Reports and Studies (Non-Fiscal), Annual, sub-annual, or special reports or studies on non-fiscal aspects of an agency's programs, services, or projects compiled by agency personnel, by advisory committees, or by consultants under contract with an agency that are not noted elsewhere in this schedule. Includes reports distributed either internally or to other entities. View Schedule
Security Access Records, Records relating to the issuance of keys, identification cards, building passes, passwords, or similar instruments of access to agency facilities or equipment. View Schedule
Speeches and Papers, Notes or text of speeches, papers, or reports delivered in conjunction with agency work. View Schedule
Staff Meeting Minutes, Minutes of internal agency staff meetings during which formal minutes are taken. View Schedule
Suggestion System Records, Suggestions submitted by agency personnel and responses. View Schedule
Tracking Records - Activity, View Schedule
Training Materials, Instructional materials developed by an agency for training entities or individuals it regulates or serves. View Schedule
Transitory Messages, Records of temporary usefulness that are not an integral part of a records series of an agency, that are not regularly filed within an agency's recordkeeping system, and that are required only for a limited period of time for the completion of an action by an official or employee of the agency or in the preparation of an on-going records series. Transitory records are not essential to the fulfillment of statutory obligations or to the documentation of agency functions. Some examples of transitory information, which can be in any medium (voice mail, fax, email, hard copy, etc.) are routine messages; telephone message notifications; internal meeting notices; routing slips; incoming letters or memoranda of transmittal that add nothing of substance to enclosures; and similar routine information used for communication, but not for the documentation, of a specific agency transaction. View Schedule
Visitor Control Registers, Logs, registers, or similar records documenting visitors to limited access or restricted areas of agency facilities. View Schedule
110051101211013

02 OFFICE OF THE COMMISSIONER -

Record Series Title View Details
Board Audio and Videotapes or Meeting Notes of Open Meetings, Audio or videotapes of open meetings of state boards, commissions, committees, and councils. View Schedule
Executive Administrative Files, View Schedule
Meeting Agenda and Minutes -, Official agenda and minutes of state boards, committees, commissions, and councils that conduct open meetings as required by Government Code, Chapter 551. View Schedule
Meetings, Certified Agendas or Tape Recordings of Closed -, Certified agendas or tape recordings of closed meetings of state boards, commissions, committees, and councils. View Schedule
110051104811013

02 OFFICE OF THE COMMISSIONER - INTERNAL AUDIT

Record Series Title View Details
Audits, Audits and reviews performed by or on behalf of an agency, including the working papers that support the audit. Also includes audits performed on the agency. View Schedule
110051104911009

02 OFFICE OF THE COMMISSIONER - LEGAL SERVICES - ADMINISTRATIVE SERVICES

Record Series Title View Details
Contract Legal Review, Legal review of contracts. View Schedule
Contracts Client Services, Contracts for Client Services (State Office/Region), Interagency Agreements (State Office/Region), Professional Services & Consultants (State Office) View Schedule
110051104911013

02 OFFICE OF THE COMMISSIONER - LEGAL SERVICES

Record Series Title View Details
Administrative/Subject Correspondence - Training, Documentation and evaluation to support training of legal staff. View Schedule
Agency Rule Work Files, View Schedule
Alternative Dispute Resolution (ADR) / Final Written Agreement, Final agreement described by Government Code, 2009.054(c), associated with a matter conducted under an alternative dispute resolution procedure in which personnel of a state agency participated as a party on the agency's behalf. View Schedule
Case Records - Investigation (RTB), Documentation and evaluation to support training of legal staff. View Schedule
Diligent Search Unit-Support Documentation, View Schedule
Hearing Case Files, View Schedule
Legal Opinions and Advice, From agency legal counsel or the Attorney General, including any requests eliciting the opinions. View Schedule
Litigation Files, Records created by or on behalf of an agency in anticipation of or in the adjudication of a lawsuit. View Schedule
Potential Litigation, View Schedule
Public Information Requests - Exempted, Includes all correspondence and documentation relating to request for records that are denied under exceptions to the Public Information Act (Chapter 552, Government Code). View Schedule
Public Information Requests - Not Exempted, Includes all correspondence and documentation relating to requests for records that are furnished to the public. View Schedule
Texas Register Submissions, Copies of all proposed, withdrawn, emergency, and adopted rules; open meeting notices; or any other documents required by law to be submitted to the Texas Register. View Schedule
110151104211013

04 CHIEF OPERATING OFFICES - CONTRACT OVERSIGHT & SUPPORT

Record Series Title View Details
HUB - External Fiscal Reports, View Schedule
Single Audit Reports (SO), View Schedule
Waivers, State office procurement conflict of interest, other policy waivers View Schedule
110151104711010

04 CHIEF OPERATING OFFICES - INFORMATION RESOURCE MANAGEMENT - APPLICATION DEVELOPMENT & MAINT

Record Series Title View Details
Batch Data Entry Control Records, Forms and logs used to reconcile batches submitted for processing against batches received and processed. View Schedule
Forms History Files, Print masters of original version and all subsequent revisions to an agency form, including any associated design or design modification requests View Schedule
Forms Inventory, Any periodic listing of all forms used internally or externally by an agency. View Schedule
IT Policies and Procedures, Manuals, guidelines, or similar documents establishing data processing policies and procedures in an agency in such areas as access and security, systems development, data retention and disposition, data ownership, production control, system back-up, etc. View Schedule
Master Files, View Schedule
Processing Files, View Schedule
Requests for Information, Requests for information preliminary to the procurement of goods or services by direct purchase or bid. View Schedule
Software Programs, Automated software applications and operating system files including job control language, program listing/source code, etc. Caution: If an electronic record is schedule for permanent retention. Software needed for access to the record must also be retained permanently. View Schedule
System Monitoring Records, Electronic files or automated logs created to monitor computer systems such as print spool logs, console logs, tape activity logs. Etc. View Schedule
Technical Documentation, Records adequate to specify all technical characteristics necessary for reading or processing of electronic records and their timely, authorized disposition including documentation describing how a system operates and necessary for using the system such as user guides, system or sub-system definitions, system specifications, input and output specifications, and system flow charts; program descriptions and documentation such as program flowcharts, program maintenance logs, change notices, and other records that document modifications to computer programs; and data documentation necessary to access, retrieve, manipulate and interpret data in an automated system such as a data element dictionary, file layout, code book or table, and other records that explain the meaning , purpose, structure, logical relationships, and origin of the data elements. View Schedule
110151104711013

04 CHIEF OPERATING OFFICES - INFORMATION RESOURCE MANAGEMENT

Record Series Title View Details
Quality Assurance Records, Information verifying the quality of system, hardware, or software operations including records of errors or failures and the loss of data resulting from such failures, documentation of abnormal termination and of error free processing, check of changes put into production, transaction histories and other records needed as an audit trail to evaluate data accuracy. View Schedule
110151104711067

04 CHIEF OPERATING OFFICES - INFORMATION RESOURCE MANAGEMENT - OPERATIONS

Record Series Title View Details
Audit Trail Records, Files needed for electronic data audits such as files or reports showing transactions accepted, rejected, suspended, and/or processed; history files/tapes; records of on-line updates to application files or security log. View Schedule
Billing Detail - Telecommunications (Other Than TEX-AN), In addition to summary detail, includes any accompany detailed listing of long distance calls. View Schedule
Billing Detail - Telecommunications (TEX-AN), Retention period applies only to TEX-AN billing detail received by an agency from the General Services Commission before June 1, 1994. In addition to summary detail, includes any accompany detailed listing of long distance calls. View Schedule
Chargeback Records to IT Services Users, Records used to document, calculate costs and bill program units for computer usage and data processing services. These records are also used for cost recovery, budgeting, or administrative purposes. View Schedule
Computer Job Schedules and Reports, Schedules or similar records showing computer jobs to be run and other reports by computer operators or programmers of work performed. View Schedule
Custodianship of Equipment, AM01-TL for Leased Equipment or AM01 for DFPS Owned Equipment. View Schedule
Disaster Recovery Service Transmittals, Also includes documentation for disaster recovery services provided by other entities. View Schedule
Disputed Call Documentation, Documentation relating to disputed long distance calls, including documents evidencing repayment by employees for personal long distance use. View Schedule
Equipment Manuals, View Schedule
Equipment Warranties, View Schedule
Finding Aids, Indexes, and Tracking Systems, Automated indexes, lists, registers, and other finding aids used to provide access to the hard copy and electronic records. View Schedule
Hardware Documentation, Records documenting operational and maintenance requirements of computer hardware such as operating manuals, hardware/operating system requirements, hardware configurations, and equipment control systems. If an electronic record is scheduled for permanent retention, hardware documentation needed for access to the record must also be retained permanently. View Schedule
Output Records for Computer Production, Reports showing transactions that were accepted, rejected, suspended, and/or processed. View Schedule
Requests for IT Services, View Schedule
Station Activity Reports, Internal listing of incoming/outgoing telephone activity to individual telephone stations. View Schedule
System Activity Reports, Internal listing of all incoming/outgoing agency telephone activity. View Schedule
110151105011013

04 CHIEF OPERATING OFFICES - MANAGEMENT SUPPORT

Record Series Title View Details
Business Plans, Plans and records relating to the process of planning new or redefined programs, services or projects of an agency that are not included in or directly related to other records series in this schedule. View Schedule
Disaster Recovery Service Transmittals (RMD109), View Schedule
Disaster-Preparedness & Recovery Plan, View Schedule
Forms History Files, View Schedule
Forms Inventory, View Schedule
HUB - External Non-Fiscal Reports, View Schedule
Management Analysis & Project Reports, Annual, sub-annual, or special reports or studies on non-fiscal aspects of an agency's programs, services, or projects compiled by agency personnel, by advisory committees, or by consultants under contract with an agency that are not noted elsewhere in this schedule. Includes reports distributed either internally or to other entities. View Schedule
Printing Budget Tracking Database, View Schedule
Project Files, View Schedule
Project Reports - Raw Data, View Schedule
Requisitions for In-Agency/Inter-Agency Copy/Printing Service, Includes work processing and data processing. View Schedule
Strategic Plans, Information resources and operation strategic plans prepared in accordance with Section 2054.095 and 2056.002, Government Code. View Schedule
Survey of Organizational Excellence, Surveys returned by the customers or clients of an agency, and the statistical data maintained rating an agency's performance. View Schedule
110151105011066

04 CHIEF OPERATING OFFICES - MANAGEMENT SUPPORT - MANAGEMENT REPORTING AND STATISTICS

Record Series Title View Details
Agency Performance Measure Documentation, Any records of an agency needed for the documentation of output, outcome, efficiency, and explanatory measures in an agency's appropriations request or strategic plan. View Schedule
Foster Care Time Study (Raw Data), View Schedule
Program Statistics, View Schedule
Reports on Performance Measures, Quarterly and annual reports on agency performance measures submitted to the executive and legislative budget offices. View Schedule
XIX Targeted Case Management (Raw Data), View Schedule
110151105011073

04 CHIEF OPERATING OFFICES - MANAGEMENT SUPPORT - RECORDS MANAGEMENT

Record Series Title View Details
Adoption Registry, View Schedule
DFPS Certified Records Retention Schedule (105), View Schedule
DFPS Records Disposition Log (Form 4713), Logs or similar records listing records destroyed or transferred to the Archives and Information Services Division, Texas State Library and Archives Commission, showing records series title, dates of records, and date destroyed or transferred. View Schedule
DFPS Records Retention Schedule Change Form (Form 4711), To include Records Inventory Worksheet. View Schedule
DFPS Transfer of Records Request - Form 4706, View Schedule
Forms & Pubs Monthly Order Cycle Requests, View Schedule
Inventory Report of Stock Items, View Schedule
Low Stock Alerts, View Schedule
Microfilm Control Sheets Database, View Schedule
Microfilm Daily Production Logs, Monthly Production Logs, Microfilm Monthly Box Tracking Report View Schedule
Records Control Locator Aids, Includes indexes, card files, shelf lists, registers, guides, etc. View Schedule
Records Management Plans, View Schedule
Records Storage Database, View Schedule
Request to Dispose of DFPS Records (Form 4712), Authorization to destroy agency records. View Schedule
TSL-Records Center Storage Approval Forms (RMD 106), View Schedule
TSL-Records Transmittal Forms (RMD 101), Agency copy (includes RMD 101, Tx-R-5, 306-58-1, and Agency Storage Forms). Forms indicate records transferred to storage or a transfer of legal custody. View Schedule
TSL-Request for Authority to Dispose of State Records (RMD 102), View Schedule
110151105511013

04 CHIEF OPERATING OFFICES - PROGRAM SUPPORT

Record Series Title View Details
Equipment Manuals, View Schedule
Equipment Warranties, View Schedule
Space Utilization Reports, View Schedule
Vehicle Inspection Repair and Maintenance Records, View Schedule
Vehicle Titles & Registrations, View Schedule
Vehicle Use Reports, Includes mileage, fuel/oil consumption, passengers carried and other related operational information. View Schedule
110151105511060

04 CHIEF OPERATING OFFICES - PROGRAM SUPPORT - ASSET MANAGEMENT

Record Series Title View Details
Capital Asset Records, View Schedule
Certificates of Property Destruction, View Schedule
Equipment History File; Equipment Service Agreements, Agreements or contracts between the agency and equipment vendor to provide maintenance service for equipment. Includes requests for installation, moves, service, etc.; and service/repairs logbooks, etc. View Schedule
Fixed Asset Sequential Number Log, View Schedule
Inventory - Annual Physical, Property, equipment, supply verification. View Schedule
Surplus Property Sale Report, View Schedule
110151105511092

04 CHIEF OPERATING OFFICES - PROGRAM SUPPORT - STATEWIDE INTAKE

Record Series Title View Details
Statewide Intake Contacts, Calls, eReports, Mail, and Faxes. View Schedule
110151109111013

04 CHIEF OPERATING OFFICES - CENTER FOR LEARNING & ORGANIZATIONAL EXCELLENCE

Record Series Title View Details
Registration Records, Sign-in sheets; assessments (tests) View Schedule
Training Curriculum, Insructor guides; particpants workbooks and handouts; on the job training (OJT) checklists; computer-based training curricula; exams; social work CEU approved Courses View Schedule
110161103711013

03 OFFICE OF THE DEPUTY COMMISSIONER - CENTER FOR CONSUMER AND EXTERNAL AFFAIRS

Record Series Title View Details
Volunteer Records, View Schedule
110161103711062

03 OFFICE OF THE DEPUTY COMMISSIONER - CENTER FOR CONSUMER AND EXTERNAL AFFAIRS - COMMUNICATION

Record Series Title View Details
Agency Historical Publication Files, View Schedule
Agency Publications, Information in any format that is produced by the authority of or at the total or partial expense of a state agency or is required to be distributed under law by the agency, and is publicly distributed. View Schedule
Annual Agency Narrative Report (Non-Fiscal), Biennial narrative reports to the governor and legislature as required by an agency's enabling statutes, including annual narrative reports if they are required by statute. View Schedule
Press Releases, News or press releases issued by the agency. View Schedule
Publication Development Files, Background material, copy (drafts), original artwork, photo negatives, prints, flats, etc. This includes all work performed both inside and outside the agency. View Schedule
110161103711063

03 OFFICE OF THE DEPUTY COMMISSIONER - CENTER FOR CONSUMER AND EXTERNAL AFFAIRS - CONSUMER AFFAIRS

Record Series Title View Details
Ombudsman Records, Consultation records, notes, letters, memos, email, report and other documentation. View Schedule
Training, Education, and Public Service Videos, Instructional materials developed by an agency for training entities or individuals it regulates or serves. View Schedule
110161103711064

03 OFFICE OF THE DEPUTY COMMISSIONER - CENTER FOR CONSUMER AND EXTERNAL AFFAIRS - GOVERNMENT RELATIONS

Record Series Title View Details
Proposed Legislation, Drafts of proposed legislation and related correspondence. View Schedule
110161103811069

03 OFFICE OF THE DEPUTY COMMISSIONER - CENTER FOR POLICY AND INNOVATION - POLICY INNOVATION

Record Series Title View Details
Agency Rules, Policies, and Procedures - Final, Manuals, guidelines, administrative rules, or similar records distributed internally for the use of employees or externally to the public or those individuals or entities regulated by an agency that sets out the rules, policies, and procedures that govern an agency's programs, services, or projects. View Schedule
Agency Rules, Policies, and Procedures - Working Files, Working files used in the development of manuals, guidelines, administrative rules, or similar records distributed internally for the use of employees or externally to the public or those individuals or entities regulated by an agency that sets out the rules, policies, and procedures that govern any agency's programs, services, or projects. View Schedule
110161103811076

03 OFFICE OF THE DEPUTY COMMISSIONER - CENTER FOR POLICY AND INNOVATION - TRAINING

Record Series Title View Details
Training Administration Records, Instructional materials and other records associated with in-house training of agency personnel on personnel policies and procedures and other policies and procedures that govern an agency's programs, services, or projects. To include, registration database, class evaluation, sign-in rosters. View Schedule
Training Material, Instructional materials developed by an agency for training entities or individuals it regulates or services. View Schedule
110161103911077

03 OFFICE OF THE DEPUTY COMMISSIONER - CENTER FOR PROGRAM COORDINATION - WORK AND TIME ANALYSIS

Record Series Title View Details
Random Moment Time Study (Raw Data), Information or data collected ad compiled for the purpose of producing non-fiscal reports. View Schedule
Work Measurements and Time Studies, Annual, sub-annual, or special reports or studies on non-fiscal aspects of an agency's programs, services, or project compiled by agency personnel, by advisory committees, or by consultants under contract with an agency that are not noted elsewhere in this schedule. Includes reports distributed either internally or to other entities. View Schedule
110181103411013

06 ADULT PROTECTIVE SERVICES - ADULT PROTECTIVE SERVICES (APS)

Record Series Title View Details
Aging Out Child (AOC), View Schedule
Contracts and Procurement Records, View Schedule
Facility Appeal/Review Process Records, Documentation of the appeal and review processes. View Schedule
Facility Investigation Case Records (APF), View Schedule
Guardianship, View Schedule
In-Home Investigation and Services Case Records (ACP) (ASR), View Schedule
In-Home Investigation and Services Case Records , Case records with Administrative Review or Hearing (APR) (ASR) View Schedule
Operating Operations -Licensed and Certified Operations, View Schedule
Other Agency Investigation Reports, View Schedule
TDMHMR Appeals & Reviews, View Schedule
110191103311013

05 CHIEF FINANCIAL OFFICER - ACCOUNTING (AC)

Record Series Title View Details
Accounting Policies and Procedures Manual, View Schedule
Accounts Payable Ledgers, View Schedule
Accounts Payable, View Schedule
Accounts Receivable Ledgers, View Schedule
Accounts Receivable, View Schedule
Balancing Records, View Schedule
Bank Statements, View Schedule
Billing Detail, View Schedule
CPS Children's Funds Management Accounting Records, See 08 Child Protective Services. View Schedule
Canceled Checks/Stubs/Warrants/Drafts, View Schedule
Cash Counts, View Schedule
Cash Deposit Vouchers, Cash deposit slips. View Schedule
Claim Files, View Schedule
Comptroller Statements, View Schedule
Daily Cash Receipt Logs, View Schedule
Detail Chart of Accounts, One for all accounts in use for a fiscal year. View Schedule
Employees Savings Bond Ledgers, View Schedule
Expenditure Vouchers, Travel, payroll, etc. View Schedule
Expenditures Journals or Registers, View Schedule
General Purchase Vouchers, View Schedule
General and Subsidiary Ledgers, View Schedule
Inventory & Other Cost Files, Production, job, labor, quotes, pricing, specifications, etc. View Schedule
Purchase Vouchers, Requisitions, orders, receiving reports, invoices, or statements, change orders, etc. View Schedule
Receipts Journals or Registers, View Schedule
Reconciliations, View Schedule
Returned Checks/Warrants/Drafts (Uncollectible), View Schedule
Signature Authorizations, Signature cards or similar records establishing authority of an agency employee to initiate or authorize financial transactions on behalf of an agency. View Schedule
Texas Facilities Commission Statements (TFC), Charge or bill statements received by agencies from the TFC for services provided. View Schedule
Transmittal of Funds/Cost Center Transfer, View Schedule
110191103511013

05 CHIEF FINANCIAL OFFICER - BUDGET AND FEDERAL FUNDS (BF)

Record Series Title View Details
Annual Financial Reports, Required by the General Appropriations Act (100 Day Report). View Schedule
Annual Operating Budgets, Required by the General Appropriations Act. View Schedule
Budget Working Files, View Schedule
Encumbrance Detail, View Schedule
External Fiscal Reports, Special purpose - i.e., federal financial reports, salary reports, etc. View Schedule
Federal Grant Records, View Schedule
Internal Fiscal Management Reports, Includes agency monthly budget reports. View Schedule
Legislative Appropriation Requests, Including any supporting documentation created and/or used to justify and support legislative appropriations requests by an agency. Note, Only copies of supporting documentation submitted to the Legislative Budget Board are archival. View Schedule
Program Budget Documentation Files, View Schedule
Project Evaluations, View Schedule
Worksheets for Preparing Fiscal Reports, View Schedule
110201104011013

07 CHILD CARE LICENSING - CHILD CARE LICENSING (CCL)

Record Series Title View Details
Administrator License - Closed, View Schedule
Administrator License, Application with No Issuance View Schedule
Administrator License, Revoked or Denied View Schedule
Investigations - All Other Dispositions., View Schedule
Investigations - All Reason To Believe Dispositions, View Schedule
Operations: All Types Closed with Legal Actions, View Schedule
Operations: All Types, Closed with No Legal Action, Any type of operation that was closed with no legal action. View Schedule
110211104111013

08 CHILD PROTECTIVE SERVICES - CHILD PROTECTIVE SERVICES (CPS)

Record Series Title View Details
Adoption / Foster Home - Inquiry Only (AHI) (FHI), View Schedule
Adoption Case Records, Includes Adoption Subsidy Records (PAD) for Adoptions handled by DFPS (ACH), Adoptive Home Consummated (AHC) and Post-adoption Records (PAR) View Schedule
Adoption/Conservatorship Memorabilia Files, View Schedule
Adoptive Home Record (AHR), No Placement Made/Disrupted before consummation. (AHR) View Schedule
CPS Children's Funds Management Accounting Records, Records include banking records, accounts receivable, and accounts payable) [Note: for accounting records, see Accounting under Finance] View Schedule
Case Record - Alternative Response, View Schedule
Case Records - Family Preservation (OPS), Family Preservation - ongoing protective services. OPS View Schedule
Case Records - Investigation (CIO), Investigations Closed/Other. Includes Disposition of Reason to Believe (RTB), Unable to Determine (UTD), and Moved (MOV). CIO View Schedule
Case Records - Investigation (CWA), Intake Closed Without Assignment for investigation, (CWA). View Schedule
Case Records - Investigation (RTB), Investigations Closed/Other. Disposition of Reason to Believe for Sustained Perpetrators(RTB) View Schedule
Casework - Related Special Requests (CCR), Includes, Court Ordered Social Studies, Out of Town/State Inquiries, Courtesy Interviews, and Adoption Service Requests. CCR View Schedule
Conservatorship Case Records - CVS, Includes Temporary Substitute Care, Family Reunification, Long Term Substitute Care, Foster Care Financial Assistance. View Schedule
Contracts and Procurement Records, View Schedule
Foster Home Records (FHR), View Schedule
Foster and Adoptive Home Records with Family Concerns, View Schedule
Information and Referral Calls/NCRSR, Non-case related special requests; includes unknown case inquiries. View Schedule
Interstate Compact on Placement of Children Administrative Files, ICPC Client Case Records. ICPC View Schedule
Investigation Recor - (CIS) Disposition of Ruled-Out/ No Risk Indicated, Clsoed after complete investigation, Ruled-Out, high or very high risk present, service authorization. View Schedule
Investigation Record - (CIR) Disposition of Ruled-Out/Risk Indicated., Closed after complete investigation, Ruled-Out, high or very high risk present, no service authorization. View Schedule
Investigation Record - (CIU) Disposition of Ruled Out/No Risk/No Service Authorization, Closed after complete investigation, Ruled-Out, low or moderate risk, no service authorization View Schedule
Investigation Record - (CIV) Disposition of Ruled Out/No Risk/With Service Authorization, Closed after complete investigation, Ruled-Out, low or moderate risk, service authorization. View Schedule
Investigation Record - CAA, Closed Administratively After Assignment/No Service Authorization View Schedule
Investigation Record - CAS, Closed Administratively After Assignment/Service Authorization View Schedule
Investigation Record, Case Records - Investigation or Family Preservation, Closed with Disposition of Reason To Believe and Allegation Severity of Fatal. View Schedule
Policy Development Files, View Schedule
Texas Law Enforcement Telecommunications System (TLETS) Records, Records with TLETS checks. View Schedule
110211105611013

08 CHILD PROTECTIVE SERVICES - PURCHASED CLIENT SERVICES

Record Series Title View Details
CAPTA Evaluation Team Data Files, View Schedule
CAPTA Evaluation Team Reports, View Schedule
PCS Program Policies, Procedures, Rules., Handbooks, manuals, guidelines, administrative rules, or similar records distributed internally for the use of employees or externally to the public or those individuals or entities regulated by an agency that sets out the rules, policies, and procedures that govern an agency's programs, services, or projects. View Schedule
110211105611070

08 CHILD PROTECTIVE SERVICES - PURCHASED CLIENT SERVICES - PREVENTION AND EARLY INTERVENTION

Record Series Title View Details
Campaign and Media Materials, Background material, copy (drafts), original artwork, photo negatives, prints, flats, etc. This includes all work performed both inside and outside the agency. View Schedule
Client and Program Service Data Records-Raw Data, View Schedule
Client and Program Service Records - Federal Project Reports, Annual, sub-annual, or special reports or studies on non-fiscal aspects of an agency's programs, services, or projects compiled by agency personnel, by advisory committees, or by consultants under contract with an agency that are not noted elsewhere in this schedule. Includes reports distributed either internally or to other entities. View Schedule
Federal Grant Records, View Schedule
PEI Program Records - Federal, View Schedule
PEI Program Records - Non Federal, View Schedule
110211105611074

08 CHILD PROTECTIVE SERVICES - PURCHASED CLIENT SERVICES - RESIDENTIAL AND STATEWIDE CONTRACTS

Record Series Title View Details
Contracts, Contracts, leases, and agreements include general obligation, land lease, utilities, and construction except for buildings. Documents include specifications, affidavits of publication of calls for bids, accepted and rejected bids, performance bonds, contracts, purchase orders, inspection reports, and correspondence. View Schedule
Requests for Information, Requests for information preliminary to the procurement of goods or services by direct purchase or bid. I View Schedule
110231104511061

09 ENTERPRISE ADMINISTRATION - HHSC - CIVIL RIGHTS

Record Series Title View Details
ADA (Americans with Disabilities Act) Documentation, Self evaluations and plans documenting compliance with the requirements of the Americans With Disabilities Act. View Schedule
Civil Rights Complaint Records, View Schedule
Compliance Reviews, View Schedule
Training and Administration Records, Instructional materials and other records associated with in-house training of agency personnel on personnel policies and procedures and other policies and procedures that govern an agency's programs, services, or projects. View Schedule
110231104511065

09 ENTERPRISE ADMINISTRATION - HHSC - HUMAN RESOURCE

Record Series Title View Details
Accumulated Leave Adjustment Requests, Used to create employee leave balances, to transfer leave balances when an employee transfers positions, to adjust carry-over balances on August 31, to correct errors on leave accumulation, and to close out leave accounts on separated employees. View Schedule
Aptitude and Skills Tests (Test Papers), Aptitude and skills test papers of job applicants or of current personnel taking a test to qualify for promotion or transfer. View Schedule
Aptitude and Skills Tests (Validation Records), Records of the validation of aptitude and skills tests. View Schedule
Aptitude and Skills Tests, Aptitude or skills tests required of job applicants or of current personnel to qualify for promotion or transfer. View Schedule
Criminal History Checks, Criminal history record information on job applicants or agency employees obtained from the Department of Public Safety (DPS). View Schedule
Employee Personnel Files, Application for Employment/hired, Documentation of Employment Eligibility, Disciplinary Action Documentation, Employee Insurance Records, Personnel Information or Action Forms, BRP Form, Computer Security Agreement, W4 Form, Performance & Planning Review Documentation, Recognition Awards, Training and Education Achievement Records. View Schedule
Employment Selection Records, Includes notes of interviews with candidates; questions asked of applicants; audio and videotapes of job interviews; driving record and previous injury checks; pre-employment physical examinations; polygraph examination results; and all other records that document the selection process. View Schedule
Former Employee Verification Records, Minimum information needed to verify employment, includes name, social security umber, exact dates of employment, and last known address and most recent public access option form. View Schedule
INS I-9 FORMS, View Schedule
Personnel Policies and Procedures, Any internally distributed manuals, guidelines, or similar records that define agency wide policies and procedures concerning the personnel of an agency. View Schedule
Physical Examination/Medical Reports, Medical or physical examination reports or certificates of employees for whom periodic monitoring of health or fitness is required. View Schedule
Position/Jobs Description, Job Descriptions, including all associated task or skill statements, for positions in an agency. View Schedule
Positions/Job Classification Review File, Records relating to review and monitoring of job classifications within an agency. View Schedule
State Deferred Compensation Records, View Schedule
Unemployment Compensation Records, View Schedule
110231104511068

09 ENTERPRISE ADMINISTRATION - HHSC - OFFICE OF THE INSPECTOR GENERAL

Record Series Title View Details
Cost Reporting, Audit Files, training information, raw data (State Office). View Schedule
110231104511071

09 ENTERPRISE ADMINISTRATION - HHSC - PROCUREMENT - PURCHASING

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Bid Documentation - , View Schedule
110231104511072

09 ENTERPRISE ADMINISTRATION - HHSC - PROCUREMENT RECORDS

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Contracts and Leases - , View Schedule
Encumbrance Vouchers, View Schedule
Procurement Card Purchases, View Schedule
Purchase Vouchers, View Schedule
Purchasing Log - , View Schedule
110231104511075

09 ENTERPRISE ADMINISTRATION - HHSC - RISK MANAGEMENT

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Accident Reports and Associated Documentation, Accident or occupational disease reports (by supervisors and employees) and other associated reports required to be submitted to the Texas Workers' Compensation Commission or its predecessors or maintained internally on accident frequency. View Schedule
Agency Liability Loss Protection Reports, View Schedule
Evacuation Plans, Plans for evacuation of agency facilities in cases of emergency. View Schedule
Fire Orders, Orders issued by Fire Marshal to correct deficiencies in compliance with the fire code. View Schedule
Hazard Communication Plans, View Schedule
Hazardous Materials Training Records, Records of training given employees in a agency hazard communications program. View Schedule
Inspection Records, Fire, safety, and other inspection records of agency facilities and equipment. View Schedule
Material Safety Data Sheets (MSDS), View Schedule
Safety Administration Records, View Schedule
Safety Training - Other than Hazardous Material, View Schedule
Workplace Chemical Lists, View Schedule
110231104511090

09 ENTERPRISE ADMINISTRATION - HHSC - PAYROLL/TIME, LABOR & LEAVE

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Employee Leave Files, View Schedule