INS I-9 FORMS,
Agency Retention Period AC
Storage Retention Period 1
Total Retention Period AC+1
Archival
Remarks AC = TERMINATION OF EMPLOYEE. CAUTION: FEDERAL REGULATION REQUIRES THAT INS I-9 FORMS BE RETAINED FOR 3 YEARS FROM DATE OF HIRE OR 1 YEAR AFTER SEPARTAION OF THE EMPLOYEE, WHICHEVER IS LATER. AGENCY SHOULD MAKE CERTAIN THAT THE INS I-9 FORMS FOR EMPLOYEES WHO TERMINATE FROM AN AGENCY LESS THAN 3 YEARS FROM THE DATE OF HIRE ARE KEPT FOR THE 3 YEAR RETENTION PERIOD. 8CFR 274a.2(b)(2)(i)(A)and(c)(2).
106 No.


Retention Codes:
  • AC - After Closed, Terminated, Completed, Expired, Settled
  • AV - Administrative Value
  • CE - Calendar Year End
  • FE - Fiscal Year End
  • LA - Life of Asset
  • MO - Months
  • PM - Permanent
  • US - Until Superseded


Archival Codes:
  • A - Transfer to State Archives
  • R - Review by State Archivist