Encumbrance Vouchers,
Agency Retention Period AC
Storage Retention Period 4
Total Retention Period AC+4
Archival
Remarks Purchase orders, statements, change orders, etc. These are procurements attached to an existing contract. AC=Expiration or termination of the instrument according to its terms.
106 No.


Retention Codes:
  • AC - After Closed, Terminated, Completed, Expired, Settled
  • AV - Administrative Value
  • CE - Calendar Year End
  • FE - Fiscal Year End
  • LA - Life of Asset
  • MO - Months
  • PM - Permanent
  • US - Until Superseded


Archival Codes:
  • A - Transfer to State Archives
  • R - Review by State Archivist