Master Files,
Agency Retention Period AC
Storage Retention Period
Total Retention Period AC
Archival
Remarks AC=Completion of 3rd update cycle except for: a) Data file which replaces or serves in lieu of a textual record, follow retention period approved for equivalent type textual record b) Output data file extracted from system solely to produce printed reports or other publications, retain AV.
106 No.


Retention Codes:
  • AC - After Closed, Terminated, Completed, Expired, Settled
  • AV - Administrative Value
  • CE - Calendar Year End
  • FE - Fiscal Year End
  • LA - Life of Asset
  • MO - Months
  • PM - Permanent
  • US - Until Superseded


Archival Codes:
  • A - Transfer to State Archives
  • R - Review by State Archivist