Transitory Messages, Records of temporary usefulness that are not an integral part of a records series of an agency, that are not regularly filed within an agency's recordkeeping system, and that are required only for a limited period of time for the completion of an action by an official or employee of the agency or in the preparation of an on-going records series. Transitory records are not essential to the fulfillment of statutory obligations or to the documentation of agency functions. Some examples of transitory information, which can be in any medium (voice mail, fax, email, hard copy, etc.) are routine messages; telephone message notifications; internal meeting notices; routing slips; incoming letters or memoranda of transmittal that add nothing of substance to enclosures; and similar routine information used for communication, but not for the documentation, of a specific agency transaction.
Agency Retention Period AC
Storage Retention Period
Total Retention Period AC
Archival
Remarks AC=Communication purpose fulfilled; exercise caution in use. The disposal of transitory information need not be documented on destruction Form 4712/4706 sign-offs, or in records disposition log Form 4713.
106 No.


Retention Codes:
  • AC - After Closed, Terminated, Completed, Expired, Settled
  • AV - Administrative Value
  • CE - Calendar Year End
  • FE - Fiscal Year End
  • LA - Life of Asset
  • MO - Months
  • PM - Permanent
  • US - Until Superseded


Archival Codes:
  • A - Transfer to State Archives
  • R - Review by State Archivist