Board Audio and Videotapes or Meeting Notes of Open Meetings, Audio or videotapes of open meetings of state boards, commissions, committees, and councils.
AIN (Agency Identification Number) 3058
Agency Retention Period AC+90 Days
Storage Retention Period
Total Retention Period AC+90 Days
Remarks AC=Approval of written minutes by the governing body of agency. Minutes of state agencies are permanent records. Audio and videotapes are not permanent media. State agencies may not retain audio or videotapes of the meetings of governing bodies in lieu of written minutes. The proceedings of all meetings of state boards, committees, commissions, and councils must be redacted to writing.
106 No.

Retention Codes:
  • AC - After Closed, Terminated, Completed, Expired, Settled
  • AV - Administrative Value
  • CE - Calendar Year End
  • FE - Fiscal Year End
  • LA - Life of Asset
  • MO - Months
  • PM - Permanent
  • US - Until Superseded

Archival Codes:
  • A - Transfer to State Archives
  • R - Review by State Archivist