Records Control Locator Aids, Includes indexes, card files, shelf lists, registers, guides, etc.
Agency Retention Period AC
Storage Retention Period
Total Retention Period AC
Remarks AC=When control aid is updated, revised, or no longer needed. CAUTION: These records must carry the same retention period and archival code of the records they support.
106 No.

Retention Codes:
  • AC - After Closed, Terminated, Completed, Expired, Settled
  • AV - Administrative Value
  • CE - Calendar Year End
  • FE - Fiscal Year End
  • LA - Life of Asset
  • MO - Months
  • PM - Permanent
  • US - Until Superseded

Archival Codes:
  • A - Transfer to State Archives
  • R - Review by State Archivist