APS IH / September 2011
Steps to Convert a Statement Form to a Journal Note
2. Select File and then select Print and select Journal Note Writer from the printer dialogue box.
3. Select OK.
4. The specialist is prompted to save the statement form as a .jnt file. Click Save to save the statement form as a Windows Journal Note document.
5. The statement form will open in Windows Journal, which allows the use of the stylus to write on the statement form.
Steps to Create a Diagram in Windows Journal
1. Launch Windows Journal.
2. Select File and then select New Note from Template.
3. Select Blank and Open.
4. The specialist or principal or collateral can draw the diagram on the blank note.
Steps to Save a Windows Journal Note in a Read Only Format (.MHT file)
Once the principal or collateral has completed the document, including all signatures, the specialist follows the steps outlined below to save the document in a secure format.
1. Select File and select Export As.
2. An Export dialogue box appears, allowing the specialist to save the document.
3. The specialist must select the drive from the Save In drop-down list where the document is saved.
4. The specialist names the file in the following order: Case name_last name of person interviewed_date.mht. (Example: John Smith_Linda Jones_12'15'08.mht.).
5. Click Export to save the document as an MHTML file. The document is now protected and cannot be altered.
Steps to Save Statements, Diagrams, and Photographs to Disc
1. Once the investigation is closed, the specialist transfers the statements, diagrams, and photographs (when applicable) to a CD-R (non-rewritable disc).
2. The specialist checks to ensure no statements, diagrams, or photographs remain on the share or hard drive.
3. The specialist stores the disc with the external case file and makes note on the External Documentation page of the documents that cannot be uploaded to IMPACT. All case information, regardless of storage format, follows the DFPS record retention policy.
For related instructions, see:
2334.1 Procedure for Written Statements
2363.2 Documentation for Drawings and Diagrams for Evidence
5260 Destruction of APS Case Records