DFPS Centralized Background Check Unit

Handbook Revision, August 2013

This revision of the DFPS Centralized Background Check Unit Operating Handbook was published on August 1, 2013. Summaries of new or revised items are provided below.

Policy Exemptions

The exemptions to this policy are revised by deleting the reference to Health Passport accounts.

See 2210 Policy Exemptions.

Nonexpiring Waivers

The policy on waivers is revised to require that a person who is approved for a nonexpiring waiver must notify the CBCU if the background check requirement of the person's employer changes.

See 2220 Policy Waivers.

Definitions

The definition of the term criminal conviction is revised by deleting the reference to the term pre-trial diversion. Definitions for the following terms are added: barred, cleared, contraindication, DFPS History Check, and SWI.

See 2300 Definitions.

When Access Is No Longer Needed

A requirement is added that DFPS sponsors must notify the CBCU when a person either is no longer employed by DFPS or no longer needs access to the DFPS network.

See 2500 Responsibilities.

Criminal and DFPS Histories

The criminal and DFPS history charts referenced in the 2600 Procedures section are replaced with the versions referenced in policies regarding DFPS employees. The population required to provide proof of no out-of-state criminal history is changed from persons who have lived outside of Texas for the previous five years to persons who have lived outside of Texas for the previous two years. Added an item requiring the self-reporting of new criminal incidents. Added an item on the monitoring by SWI of new abuse and neglect investigations.

See:

2651 Reporting New Criminal Incidents (Self-Reporting Requirement)

2652 New DFPS Abuse and Neglect Investigations

2660 Background Check Determinations

2661 Background Check Determinations – Cleared

2662 Background Check Determinations – Absolute Bars

2663 Background Check Determinations – Risk Assessment

Renumbered Items

The display below shows the changes made to the table of contents for section 2000:

2000 Background Checks for External User Access to Information Resources

2100 Purpose

2200 Policy

2210 Policy Exemptions

2220 Policy Waivers

2300 Definitions

2400 Persons Affected

2500 Responsibilities

2510 Sponsors [new subitem broken out from 2500]

2520 DI Specialists [new subitem broken out from 2500]

2530 CBCU Staff [new subitem broken out from 2500]

2540 All DFPS Employees [new subitem broken out from 2500]

2600 Procedures

2610 Requesting a Background Check

2611 Requesting a Background Check After a Network Account Has Been Deleted

2612 Completing the Initial Request for a Background Check

2620 [previously 2630] Out-of-State Criminal History Checks

2630 [previously 2640]Out-of-State Abuse or Neglect History Checks

2640 [previously 2620]Background Check Renewals

2650 New Incidents and Investigations [new item]

2651 Reporting New Criminal Incidents (Self-Reporting Requirement) [new item]

2652 New DFPS Abuse and Neglect Investigations [new item]

2660 [previously 2650] Background Check Determinations

2661 Background Check Determinations – Cleared [new item]

2662 [previously 2651] Background Check Determinations - Absolute Bars

2663 [previously 2652] Background Check Determinations - Risk Assessment

2670 [previously 2660] Requests to Review the CBCU’s Background Check Decisions

2680 [previously 2670] DFPS Background Checks and Employment

2690 [previously 2680] Use of DFPS Background Check Resources