October 2, 2017

This revision of the DFPS Centralized Background Check Unit Operating Handbook was published on October 2, 2017. Summaries of new or revised items are provided below.

1300 Definitions and 4000 to clarify background check procedures (PATS 10247)

This revision:

  •   deletes the term Cenpatico from 1300 Definitions of Terms;

  •   adds the terms CBCU Staff, DPS Rap Back, FBI Exigent Check, FBI Name Check, and Office of Refugee Resettlement (ORR) to 1300 Definitions of Terms;

  •   adds the definitions of background check types; and

  •   clarifies and updates background check procedures.


1300 Definitions of Terms


4000 DFPS History Checks for Prospective Employees

4100 Division of Responsibilities for Conducting DFPS History Checks


4220 Conducting a Check

4230 Processing Clearances and Non-Prohibitive Matches

4240 Processing Potential Matches

4241 Regional Positions


4250 Processing Confirmed Matches

4251 Regional Positions

4252 State Office Positions

New 6000 Central Registry Checks for the Public (PATS 10292)

Because of the implementation of the Childcare and Development Block Grant (CCDBG), a new Section 6000 was added to the CBCU handbook to include:

  •   instructions for requesting an In State or Out of State check of the central registry;

  •   what happens to the results; and

  •   what to do when central registry results are received.


6000 Central Registry Checks for the Public

6100 Requesting a Central Registry Check

6110 Who Can Submit a Request for a Central Registry Check

6120 Central Registry Checks for Prospective Foster/Adoptive Parents In Another State or Prospective Adoptive Parents Seeking a Private Adoption

6130 Central Registry Checks for Employment with Day Cares or Head Starts not regulated by Child Care Licensing in Texas

6200 Central Registry Check Results

6210 Cleared Results

6220 Match Results

6230 Who Receives Central Registry Check Results

6300 Appealing Central Registry Check Results