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8235 Child Day Care Services

8235.1 Funding Availability for Child Day Care Services

CPS April 2024

DFPS-funded child day care services are subject to the availability of funding. Therefore, services are not guaranteed for any client.

All caregivers must be informed that:

  • Only DFPS can authorize DFPS-funded day care services.
  • DFPS is not responsible for the payment of day care services that eligible children may receive until after DFPS returns the approved IMPACT Form 2054 Service Authorization to the child care services agency authorizing day care services.
  • If a child receives day care services before the child care services agency receives the approved Form 2054, DFPS will not pay for those days of service.
8235.2 Authorizing, Adding, Extending, Reauthorizing, Terminating, or Changing Services

CPS April 2024

For details on authorizing, adding, extending, reauthorizing, terminating, or changing services, refer to the section for that service:

8235.3 General Protective Child Day Care

8235.4 Foster Child Day Care

8235.5 Kinship Child Day Care

8235.21 Caseworker Responsibilities

CPS April 2024

Before Day Care Is Authorized

Before day care is authorized, the caseworker must take the following actions:

  • Inform the caregiver of the requirements listed in 8235.1 Funding Availability for Child Day Care Services.
  • Obtain approval from the supervisor to request the service.
  • Inform the caregiver that the caregiver must complete any of the day care operation’s admission or enrollment requirements for the child, including having up-to-date immunizations, before day care services are provided.

After Day Care Is Authorized

After day care is authorized, the caseworker must take the following actions:

  • Maintain contact with the child day care facility to verify that the service is being used. If the child is absent excessively and the caseworker has been unsuccessful in correcting the situation that is causing the absences, the caseworker notifies the day care coordinator immediately. In most child day care facilities, DFPS must pay for the absences to maintain the child’s space.
  • Within 24 hours, notify the day care coordinator in writing about changes in the child’s circumstances or physical location that might affect service delivery.
  • Maintain regular contact with the Foster and Adoptive Home Development (FAD) worker or kinship development worker (KDW) to ensure that the child remains eligible for day care (see 8235.31 Determining Eligibility for General Protective Day Care).
  • Contact the FAD worker or KDW, as applicable, when loss, reduction, or denial of a child’s day care plan affects the child’s placement.
  • Inform the foster or kinship family that Foster or Kinship Child Day Care funding ends when the family signs an adoptive placement agreement.
  • When the family signs an adoptive placement agreement, notify the day care coordinator about the foster or kinship family’s ineligibility for day care and provide an end-date for the service authorization to the day care coordinator.
8235.22 When a Child Care Provider’s Licensing Status Changes

CPS April 2024

The day care coordinator must notify the DFPS caseworker and supervisor or SSCC responsible for the child’s case if the day care coordinator learns that a child receiving DFPS-funded child day care is enrolled with a child day care provider whose licensing status has changed to either of the following:

  • Probationary status
  • Adverse action

Based on licensing status changes, the following actions must be taken when considering the enrollment of a child with a child day care provider:

  • DFPS staff may not authorize a new enrollment of a child with a child care provider on probationary status or adverse action.
  • For a child currently enrolled with a child care provider on probationary status, the DFPS caseworker and supervisor or SSCC consult with the program director to determine if the child’s needs are being met by the provider and if it is appropriate for the child to continue to receive child care services from the provider.

After consulting with the program director, the caseworker ensures the decision is documented in the case file and that the documentation includes:

  • The date the caseworker consulted with the program director.
  • The name and title of the supervisory staff approving the decision.

The caseworker notifies the day care coordinator about the decision.

For children currently enrolled with a child care provider on adverse action, the child’s enrollment must be terminated.

8235.3 General Protective Child Day Care

CPS April 2024

A DFPS caseworker or SSCC may request General Protective Child Day Care for a child only to do one or more of the following:

  • Provide for immediate or short-term safety from abuse and neglect.
  • Prevent the child from being removed from the home.
  • Allow the child to be reunited with the family.
  • Address the developmental needs of a child whose physical, social, emotional, cognitive, or language developmental delay is a significant factor in the risk of abuse or neglect in the home.
  • Help stabilize the family.
  • Maintain a parental child safety placement with relatives or kin for a child who is not in the conservatorship of DFPS.
  • Maintain the placement of a child in DFPS conservatorship with a kinship caregiver who does not meet the eligibility criteria for Kinship Child Day Care. This must be approved by the DFPS program administrator or a designee other than the DFPS day care coordinator. See 8235.51 Determining Eligibility for Kinship Day Care.

As funding allows, DFPS provides full-time day care services during spring break and summer vacation for children who attend a full-time school program. 

8235.31 Determining Eligibility for General Protective Day Care

CPS April 2024

General Protective Day Care can be used in Investigation (INV), Alternative Response (AR), Family-Based Safety Services (FBSS) cases. General Protective Day Care can also be used in certain Conservatorship (CVS) cases for kinship placements (see 8235.5 Kinship Child Day Care). Different case types have different eligibility and use standards.

Eligibility During INV, AR, or FPR Stages

To be eligible for General Protective Day Care during an INV, AR, or FPR stage, the child must meet the following criteria:

  • The child is the subject of an open DFPS investigation, AR or FBSS case.
  • The child is not in paid substitute care.
  • The situation meets the criteria in the table below:

To receive day care services…

Criteria

During the school year

The child must be one of the following:

  • 6 years old or younger as of September 1.
  • 13 years old or younger with a documented disability and living with parents, relatives, or fictive kin. If living with relatives or fictive kin, the placement must meet both of the following:
    • The child was voluntarily placed there by the parents in a parental child safety placement (PCSP).
    • The caregivers are employed outside the home and work at least 40 hours per week.

During the summer

The child must be one of the following:

  • 12 years old or younger.
  • 13 years old or younger with a documented disability and living with parents, relatives, or fictive kin. If living with relatives or fictive kin, the placement must meet both of the following:
    • The child was voluntarily placed there by the parents in a parental child safety placement (PCSP).
    • The caregivers are employed outside the home and work at least 40 hours per week.

Waiving the Eligibility Criteria for Good Cause

The CPS and CPI associate commissioners have the authority to waive the eligibility provisions for good cause. The DFPS program administrator or designee may request a waiver for good cause on a case-by-case basis.

8235.32 Types of Facilities That May Be Used for General Protective Day Care

CPS April 2024

For General Protective Child Day Care, the DFPS caseworker or SSCC may use only licensed child care facilities contracted through the local child care service (CCS) agency. Self-arranged care cannot be used.

See 8235.22 When a Child Care Provider’s Licensing Status Changes.

8235.33 Resolving Issues of Space

CPS April 2024

The provision of General Protective Day Care is dependent on available funding. Therefore, the spending of funds is monitored. If there is not funding to fill all requests for General Protective Day Care, DFPS staff in State Office collaborate with regional staff to help prioritize available funding.

8235.34 Authorizing, Reauthorizing, and Terminating Services

CPS April 2024

Authorizing and Reauthorizing Services

Authorized staff completes a day care request in the Service Authorization tab of the IMPACT case for the client and submits the request to their supervisor. In some instances, additional approvals may be required, as outlined below in Time Frames and Approvals for Services.

After the appropriate regional manager approves the request, the regional manager submits the request to the DFPS Day Care Program manager, who assigns the request to a day care coordinator for review and approval in IMPACT.

If day care services are approved by the DFPS day care coordinator, the coordinator generates Form 2054 Service Authorization in IMPACT and forwards the completed form to the appropriate child care facility.

Form 2054 must be approved and sent to the appropriate child care service agency before clients use day care services.

Time Frames and Approvals for Services at the Investigation or Alternative Response Stage

Initial Authorization

The initial authorization for General Protective Day Care in an Investigation (INV) or Alternative Response (AR) case may be approved for no more than 60 days.

Eligibility for Renewal

A day care renewal in an INV or AR case may be approved but must have program director approval.

To be eligible for day care renewal in the INV or AR stage, a case must be an incomplete INV or AR case that has extenuating circumstances. Renewal can be for up to 60 days.

Examples of extenuating circumstances:      

  • The INV or AR case is near completion with day care expiring but safety remains an issue.
  • The INV case is near completion with day care expiring and the likely outcome is removal to conservatorship.

Day care can be renewed for up to six months if both of the following are true:

  • A caseworker is planning to progress an INV stage to a Family-Based Safety Services (FBSS) stage.
  • The child meets the criteria in the table below:

Child’s Situation

Criteria to Qualify for Renewal

The child is in their own home

The child must be one of the following:

  • Age 6 years or younger (as of September 1) during the school year. The age limit increases to 12 years old during the summer.  
  • Age 13 years  or younger, with a documented disability.

The child is in a PCSP or kinship placement

The caregiver must be employed outside the home and work at least 40 hours per week, and the child must be one of the following:

  • Age 6 years or younger (as of September 1) during the school year. The age limit increases to 12 years old during the summer.
  • Age 13 years or younger, with a documented disability.

Time Frames and Approvals for Services at the Family Preservation (FPR) Stage

Initial Authorization

Initial authorization of General Protective Day Care Services in the FPR stage is limited to six months

Eligibility for Renewal

Renewal is limited to three months and must have program director approval. Renewal beyond nine months requires regional director approval.

The initial use of day care in the FPR stage may also include the renewal from the INV or AR stage if the child meets any of the criteria in the table below:

Child’s Situation

Criteria to Qualify for Renewal

The child is in their own home

The child must be one of the following:

  • Age 6 years or younger (as of September 1) during the school year. The age limit increases to 12 years old during the summer.  
  • Age 13 years  or younger, with a documented disability.

The child is in a PCSP or kinship placement

The caregiver must be employed outside the home and work at least 40 hours per week, and the child must be one of the following:

  • Age 6 years or younger (as of September 1) during the school year. The age limit increases to 12 years old during the summer.
  • Age 13 years or younger, with a documented disability

Terminating Services When the INV, AR, or FBSS Case is Closed

General Protective Child Day Care must be terminated before the end date on the completed Form 2054 Service Authorization in any of the following situations:  

  • The INV, AR, or FBSS case is closed.
  • No additional stages are opened.
  • The child is not removed from the home.
  • At the request of the caregiver.

Appropriate staff must, within 24 hours of any of the situations above, notify the DFPS day care coordinator who will terminate the service and notify the local child care service agency (CCS) of the early termination of service.

8235.4 Foster Child Day Care

CPS April 2024

A caseworker may request day care for a Title IV-E or non-Title IV-E eligible foster child when both of the following are true:

  • The child’s billing service level is Basic.
  • The child is placed in a foster home with foster parents who are employed and work at least 40 hours per week outside the home. (Being a volunteer or a student, or providing foster care or kinship care services, is not considered employment.)

Foster Child Day Care is limited to providing daily supervision only at the following times:

  • During the foster parents’ work hours.
  • While the foster parents are attending:
    • Judicial reviews
    • Case conferences
    • Foster parent training.

As funding permits, DFPS provides full-time foster day care services during spring break and summer vacation for children who attend a full-time school program. Caregivers must meet the employment eligibility criteria.

Foster Child Day Care is not authorized for any of the following:

  • Full-time day care during school holidays.
  • Teacher in-service days.
  • Inclement weather days.
  • Short breaks between semesters in a year-round school program.
  • Part-time care.
  • Before- or after-school care.
8235.41 Determining Eligibility for Foster Day Care

CPS April 2024

Before recommending foster day care services be paid by DFPS, staff and employed foster parents must verify that they have attempted to access appropriate community services to care for the child, such as Head Start, pre-kindergarten classes, and early education programs offered through the local schools. If a child is eligible for community day care services, but no services are available, the caregiver must place the child on any applicable waiting list.

The requesting caregivers must complete and sign Form 1809 Foster/Relative and Other Designated Caregiver Daycare Verification. Authorized staff submits the form to the DFPS day care coordinator before services can be authorized.

In addition to Form 1809, the DFPS staff requesting the service authorization is responsible for obtaining employment verification from the caregiver. Acceptable verification includes any of the following:

  • Copies of the caregiver’s last three pay stubs.
  • Statement from the employer attesting to the caregiver being employed full-time for 40 hours a week, which must include the employer’s contact information and signature.
  • In the case of self-employment, a completed Form 1806 Caregiver Statement of Self-Employment Income.

Employment verification documents and the completed Form 1809 must be submitted to the appropriate day care mailbox when the day care request is submitted in IMPACT. Day care requests must be submitted within 24 hours of placement.

Criteria for the Child

The child must meet all of the following eligibility criteria to qualify for Title IV-E and non-Title IV-E Foster Child Day Care:

  • Be identified as eligible or ineligible for Title IV-E services by a foster care eligibility specialist.
  • Be in the managing conservatorship of DFPS.
  • Be at a Basicbilling service level (this does not apply to children placed by a single source continuum contractor).
  • Not be in adoptive placement (see When a Child Is Being Placed in Adoption).
  • Have no other available type of day care provided by the community, such as Head Start, pre-kindergarten classes, and early education programs offered through the local schools. The unavailability of care must be verifiable.
  • Be 6 years old or younger as of September 1, or be 13 years old or younger and have a documented disability.
  • Be one of the following:
    • Placed within a foster home where all caregivers are employed outside the home and work at least 40 hours per week.
    • Be the child of a parent who is a minor and is in foster care. The child of a minor parent must meet all of the following criteria:
      • Not in the conservatorship of DFPS.
      • Resides with the minor parent in a foster home where all caregivers are employed full-time.
      • Receives primary care from the minor parent outside school hours.
      • Needs child day care to allow the minor parent to remain in school and complete the minor parent’s educational goals.
      • Has a minor parent who is unable to access child care through a Texas Workforce Commission work or training program or through a school-based operation (as verified by DFPS staff).

If, at any time, a child’s billing service level increases from Basic, day care is provided for 60 days after the date of the change in billing service level or until the current service authorization ends, whichever is earliest. Eligibility for day care cannot be extended or renewed for a child with a service level higher than Basic, unless the billing service level decreases to a Basic billing service level and all other eligibility requirements are met.

When a Child Is Being Placed In Adoption

The caseworker must inform the foster family that Foster Child Day Care ends when the foster family signs an adoptive placement agreement. Once the agreement is signed, the caseworker notifies the day care coordinator of the date that the family is no longer eligible for Foster Child Day Care.

Waiving the Eligibility Criteria for Good Cause

The CPS and CPI associate commissioners or their designee have the authority to waive the eligibility provisions for good cause. The DFPS program administrator or designee may request a waiver for good cause on a case-by-case basis if that person determines that all of the following are true:

  • The placement cannot be sustained or is unlikely to be sustained if the caregiver or foster parent cannot receive day care.
  • There is no reasonable alternative to the provision of day care, such as a change in working hours.
  • Day care services are only authorized in increments that are commensurate with the hours and days the caregiver or foster parent must be outside the home for employment.
8235.42 Types of Day Care Facilities That May Be Used for Foster Day Care

CPS April 2024

Subject to the provisions below, foster parents may use either of the following:

  • A licensed child care facility or registered child care home contracted through the local child care service (CCS) agency.
  • Self-arranged child day care.

DFPS cannot pay for child day care services provided by the child’s foster parent.

CCS Contracted Care

See 8235.22 When a Child Care Provider’s Licensing Status Changes.

Self-Arranged Care

Foster parents may choose to use self-arranged care.

The provider of self-arranged care must be a licensed child care facility or a registered child care home.

If the foster parents choose self-arranged child day care, they must contact the child’s caseworker or the Foster and Adoptive Home Development (FAD) worker to ensure that the care is authorized by DFPS and will be paid.

The self-arranged provider must contract with the CCS agency to be paid for services.

If the day care will be authorized and paid, the caseworker follows the procedures in 8235.44 Authorizing, Reauthorizing, and Terminating Services.

See 8235.22 When a Child Care Provider’s Licensing Status Changes.

8235.43 Resolving Issues of Space

CPS April 2024

The provision of Foster Child Day Care is dependent on available funding. Therefore, the spending of funds is monitored. If there is not enough funding to fill all requests for Foster Child Day Care, DFPS staff in State Office collaborate with regional staff to prioritize available funding.

8235.44 Authorizing, Reauthorizing, and Terminating Services

CPS April 2024

Authorizing and Reauthorizing Services

Authorized staff complete a day care request in the Service Authorization tab under the IMPACT case for the client and submit the request to their supervisor. In some instances, additional approvals may be required, as outlined below in Time Frames for Services.

After the appropriate regional manager approves the request, the regional manager submits the request to the DFPS Day Care Program manager, who assigns it to a day care coordinator for review and approval in IMPACT.

If day care services are approved by the DFPS day care coordinator, the coordinator generates Form 2054 Service Authorization in IMPACT and forwards the completed form to the appropriate child care facility.

Form 2054 must be approved and sent to the appropriate child care service (CCS) agency before clients use day care services.

Time Frames for Services

The initial service authorization for Title IV-E and non-Title IV-E Foster Child Day Care may be approved for a maximum of 12 months.

Subsequent service authorizations for cases in which the child meets all of the eligibility requirements for Title IV-E or non-Title IV-E Foster Child Day Care may be approved for a maximum of 12 months.

If, at any time, a child’s billing service level increases from Basic, day care is provided for 60 days after the date of the change in billing service level or until the current authorization ends, whichever is earliest. Eligibility for day care cannot be extended or renewed for a child with a service level higher than Basic, unless the billing service level decreases to a Basic billing service level and all other eligibility requirements are met.

Terminating Services

If Foster Child Day Care is terminated before the end date on Form 2054 Service Authorization, the caseworker must, within 24 hours, notify the DFPS day care coordinator who will terminate the service and notify the CCS agency of the early termination of service.

8235.5 Kinship Child Day Care

CPS April 2024

Authorized staff may request Kinship Child Day Care for a child in DFPS conservatorship who is placed with kinship caregivers if the situations meets all of the following criteria:

  • DFPS has an approved kinship home assessment on file for caregivers who are not verified or licensed foster care providers.
  • The caregivers have signed Form 0695 Kinship Caregiver Agreement.
  • All appropriate caregivers work outside the home at least 40 hours per week.

All eligibility requirements listed in 8235.51 Determining Eligibility for Kinship Day Care must be met without exception.

Kinship Child Day Care is limited to providing daily supervision only at the following times:

  • During the kinship caregivers’ work hours.
  • While the kinship caregivers are attending:
    • Judicial reviews
    • Case conferences
    • Kinship caregiver training

As funding allows, DFPS provides full-time day care services during spring break and summer vacation for children who attend a full-time school program. Caregivers must meet the employment eligibility criteria.

8235.51 Determining Eligibility for Kinship Day Care

CPS April 2024

Before recommending that DFPS pay for day care services for a child in a kinship placement, staff and employed kinship caregivers must verify that they have attempted to access appropriate community services to care for the child, such as Head Start, pre-kindergarten classes, public (government-funded) pre-kindergarten classes, and early education programs offered through the local schools. If a child is eligible for community day care services but no services are available, the caregiver must place the child on the waiting list.

The requesting caregivers must complete and sign Form 1809 Foster/Relative and Other Designated Caregiver Daycare Verification. Authorized staff submits the form to the day care coordinator before services can be authorized.

In addition to Form 1809, the DFPS staff requesting the service authorization is responsible for obtaining employment verification from the caregiver.

Acceptable verification includes any of the following:

Being a volunteer or student, or providing foster care or kinship care services, is not considered employment.

Employment verification documents and the completed Form 1809 must be submitted to the appropriate day care mailbox when the day care request is submitted in IMPACT. Day care requests must be submitted within 24 hours of placement.

Criteria for the Child

To be eligible for Kinship Child Day Care at any time, the child must meet all of the following criteria:

  • Is in DFPS conservatorship.
  • Is placed in a kinship placement where all appropriate caregivers are employed outside the home and work at least 40 hours per week.
  • Is not receiving adoption assistance.
  • Meets the age restrictions below depending on the time of year.

Eligibility During the School Year

To be eligible for Kinship Child Day Care during the school year, the child must be one of the following:

  • 6 years old or younger, as of September 1.
  • 17 years old or younger, with a developmental delay (including physical, emotional, and cognitive or language) or a physical disability.

Eligibility During Summer

To be eligible for Kinship Child Day Care for summer care, the child must be one of the following:

  • 12 years old or younger.
  • 17 years old or younger, with a documented developmental delay (including physical, emotional, and cognitive or language) or physical disability

The caseworker must inform the kinship family that Kinship Child Day Care ends when a kinship family signs an adoptive placement agreement. Once an adoptive placement agreement is signed, the caseworker must notify the day care coordinator and provide the date that the family is no longer eligible for Kinship Child Day Care.

Criteria for the Caregiver

The caregiver must meet all of the following criteria:

  • Is related to the child or has a longstanding and significant relationship with the child or with the family in the case of an infant.
  • Is formally approved by DFPS as a kinship caregiver (which includes having an approved home study).
  • Signed and agreed to abide by Form 0695 Kinship Caregiver Agreement.
  • Is not a licensed or verified foster home or foster group home.
  • Is a resident of Texas.
  • Is employed outside the home and works at least 40 hours per week.

Texas Family Code §264.755

DFPS Rules, 40 TAC §§700.1003; 700.1013

If eligibility requirements for Kinship Child Day Care are not met, the child may be eligible to receive General Protective Day Care.

To be eligible for Kinship-General Protective Day Care, the caregiver must meet all of the following criteria:

  • Is related to the child or has a longstanding and significant relationship with the child or with family in the case of an infant.
  • Is not a licensed or verified foster home or foster group home.
  • Is a resident of Texas.
  • Is employed outside the home and works at least 40 hours per week.

The program administrator must approve the use of General Protective Day Care for a child in a kinship placement.

Waiving the Eligibility Criteria for Good Cause

The CPS and CPI associate commissioners have the authority to waive the eligibility provisions for good cause. The DFPS program administrator or designee may request a waiver for good cause on a case-by-case basis if that person determines that all of the following are true:

  • The placement cannot be sustained or is unlikely to be sustained if the caregiver or foster parent cannot receive day care.
  • There is no reasonable alternative to the provision of day care, such as a change in working hours.
  • Day care services are only authorized in increments that are commensurate with the hours and days the caregiver or foster parent must be outside the home for employment.
8235.52 Types of Facilities That May Be Used for Kinship Day Care

CPS April 2024

Kinship caregivers may use either of the following:

  • A licensed child care facility or registered child care home that is contracted through the local child care service (CCS) agency, both designated and non-designated.
  • Self-arranged child day care.

CCS Contracted Care

The provider must be a licensed child care facility or a registered child care home.

See 8235.22 When a Child Care Provider’s Licensing Status Changes.

Self-Arranged Care

Approved kinship caregivers may also choose to use self-arranged care.

The provider of self-arranged care must be a licensed child care facility or a registered child care home. The provider must not be on probationary status or adverse action.

If kinship caregivers choose self-arranged child day care, they must contact the child’s caseworker or the kinship development worker to ensure that the care is authorized by DFPS and will be paid.

The self-arranged provider must contract with the CCS agency to be paid for services.

See 8235.22 When a Child Care Provider’s Licensing Status Changes.

If the day care will be authorized and paid, the caseworker follows the procedures in 8235.54 Initiating, Authorizing, Reauthorizing, and Terminating Services.

8235.53 Resolving Issues of Space

CPS April 2024

The provision of Kinship Child Day Care is dependent on available funding. Therefore, the spending of funds is monitored. If there is not enough funding to fill all requests for Kinship Child Day Care, DFPS staff in State Office collaborate with regional staff to prioritize available funding.

DFPS Rules, 40 TAC §700.1013

8235.54 Initiating, Authorizing, Reauthorizing, and Terminating Services

CPS April 2024

Initiating, Authorizing, and Reauthorizing Services

Authorized staff completes a day care request in the Service Authorization tab of the IMPACT case for the client and submits the request to their supervisor. In some instances, additional approvals may be required, as outlined below in Time Frames for Services.

After the appropriate regional manager approves the request, the regional manager submits the request to the DFPS Day Care Program manager, who assigns it to a day care coordinator for review and approval.

If the DFPS day care coordinator approves day care services, the coordinator generates Form 2054 Service Authorization in IMPACT and forwards it to the appropriate child care services facility.

Form 2054 must be approved and sent to the appropriate child care service (CCS) agency before clients use day care services.

Time Frames for Services

The initial service authorization for Kinship Child Day Care is limited to a maximum of 12 months.

Subsequent service authorizations for cases in which the child meets all the eligibility requirements for Kinship Child Day Care may be approved for a maximum of 12 months.

If the child or the kinship caregiver no longer meets the eligibility requirements for Kinship Child Day Care, the caseworker must notify the day care coordinator to determine whether the child is eligible for another type of day care service.

Terminating Services

If Kinship Child Day Care is terminated before the end date on Form 2054 Service Authorization, authorized staff must, within 24 hours, notify the DFPS day care coordinator, who terminates the service and notifies the CCS agency of the early termination of service.

8235.6 Day Care Coordinator Responsibilities

CPS April 2024

Day care coordinators do all of the following:

  • Handle program-related duties.
  • Coordinate with local child care service (CCS) agencies.
  • Collaborate with staff, caregivers, and other community partners to ensure the timely delivery of day care services for eligible caregivers
8235.61 Handling Program-Related Duties

CPS April 2024

The day care coordinator ensures that child day care is provided to clients according to DFPS policy, program priorities, and the approved allocation of regional resources.

Specifically, the day care coordinator must do all of the following:

  • Process and validate information on approved day care requests, generate IMPACT Form 2054 Service Authorization, and submit it to the appropriate child care service (CCS) agency.
  • Review Form 1809 Foster/Relative and Other Designated Caregiver Daycare Verification to verify that the foster parents sought and could not find appropriate day care services through community resources (such as Head Start, pre-kindergarten, and early education programs offered through local schools) before approving day care services through DFPS.
  • Apply procedures regarding the length of time for which child day care is being approved initially.
  • Establish and maintain procedures for renewing or extending child day care services.
  • Establish and maintain communication with the foster home’s development staff and consult with them on requests for child day care.
  • Develop and maintain contacts with local CCS agencies and serve as the contact between DFPS, SSCCs, CCS agencies, and the designated CCS facilities.
  • Initiate quarterly meetings with the local CCS agency staff as appropriate.
  • Maintain a waiting list to manage authorizations and referrals for child day care that cannot be approved immediately because of limited resources (work with appropriate staff to prioritize referrals).
  • Inform regional administrative and State Office staff about the provision of child care and any unmet needs.

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