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8235.2 General Protective Child Day Care

CPS July 2010

A CPS worker may authorize General Protective Child Day Care for children only to:

  •  provide for immediate or short-term safety from abuse and neglect;

  •  prevent the child from being removed from the home;

  •  allow the child to be reunited with the family;

  •  address the developmental needs of a child whose physical, social, emotional, cognitive, or language developmental delay is a significant factor in the risk of abuse or neglect in the home;

  •  help stabilize the family;

  •  maintain a child who is not in the conservatorship of DFPS in a parental child safety placement with relatives or kin; or

  •  maintain the placement of a child in DFPS conservatorship with a kinship caregiver who does not meet the eligibility criteria for Kinship Child Day Care, but only if approved by the CPS program administrator or a designee other than the CPS regional day care coordinator. See 8235.51 Determining Eligibility.

8235.21 Determining Eligibility

CPS April 2010

To be eligible for General Protective Services the child must be:

  •  part of an open CPS case, but not in paid substitute care;

  •  12 years old or younger, or 13 years old or younger and either have a documented disability or be in DFPS conservatorship; and

  •  placed with:

  •  parents,

  •  relatives or kin, voluntarily; or

  •  a kinship placement that does not meet the eligibility criteria for Kinship Child Day Care and who are not verified foster parents. See 8235.51 Determining Eligibility.

General Protective Day Care Services for children in kinship placements must be approved through the CPS program administrator (PA) or a designee other than the CPS regional day care coordinator. Approval must be given on a case-by-case basis.

The issues the program administrator (PA) considers when reviewing the request for the use of General Protective Day Care include:

  •  the effect on the child’s safety if day care were not authorized;

  •  the placement’s stability if day care were not provided; and

  •  any current court orders related to day care.

8235.22 Types of Centers That May Be Used

CPS July 2010

For General Protective Child Day Care, the CPS worker may use only designated child day care centers contracted through the local child care management service (CCMS) agency. Self-arranged care may not be used.

See 8535.17 When a Child Care Provider’s Licensing Status Changes

Approving the Use of Non-Designated Centers

The CPS worker may request regional approval to use a non-designated child day care center, if the appropriate CCMS agency confirms one of the following extenuating circumstances:

  •  No designated child day care center exists in the area where the child lives

  •  A designated child day care center exists, but it does not have a vacancy to meet the child’s needs

If one or both of these conditions are met, the worker must follow the regional approval process outlined below to obtain approval to use a non-designated center.

Waiver processes for the Texas Workforce Commission, the local workforce development boards, or the CCMS agencies do not replace the regional approval process.

Regional Approval Process

To request regional approval, the CPS worker:

  •  completes sections 1 through 6 of Form 1800 answering the additional questions in the portion of section 3 titled “General Protective Day Care Only” regarding the child care center’s status as a designated or non-designated center; and

  •  sends the form to the CPS program administrator (PA) or designee for approval.

After receiving Form 1800, the CPS program administrator (PA) or designee checks the Child Care Licensing database (CLASS) to determine the licensing status changes of the non-designated child day care center.

If the request is approved, the PA or designee indicates that the day care center is approved and notifies the regional day care coordinator and caseworker for inclusion in the child’s record.

If the request is denied, the PA or designee writes the reason for the denial, and notifies the regional day care coordinator and the caseworker for inclusion in the child’s record.

8235.23 Resolving Issues of Space

CPS July 2010

The provision of General Protective Day Care services is dependent on available funding; therefore, the spending of funds must be monitored. If there are not enough spaces to fill all requests for General Protective Day Care, regional staff collaborate with CPS staff in the CPS state office to help prioritize available spaces.

8235.24 Authorizing, Reauthorizing, and Terminating Services

CPS July 2010

Authorizing and Reauthorizing Services

Time Frames and Approvals for Services

Completing Form 2054 Service Authorization

When Form 2054 Is Unavailable Through IMPACT

Terminating Services

Authorizing and Reauthorizing Services

To initiate, authorize, or reauthorize services, a worker contacts the:

  •  CPS regional day care coordinator about the availability of funding; and

  •  child care management service (CCMS) agency about the availability of space.

If funding and space are available, the worker completes Form 1800 Day Care Referral and sends it by e-mail to the supervisor for approval. In some instances, additional approvals may be required, as outlined in Time Frames and Approvals for Services.

After the appropriate regional manager approves the form, it is sent by e-mail to the CPS regional day care coordinator for review and approval.

If day care services are approved by the CPS regional day care coordinator to authorize payment for services, the worker generates Form 2054 Service Authorization by entering the details into the appropriate stage of the IMPACT case management system, as outlined in Completing Form 2054 Service Authorization.

After generating Form 2054, the worker submits the form to the appropriate manager for approval. See Time Frames and Approvals for Services.

Form 2054 must be approved before clients use day care services.

This procedure is also referenced in 8161.14 Adding, Extending, or Reauthorizing Service.

Time Frames and Approvals for Services

The initial authorization for day care services may be approved for up to two months.

The first renewal may be approved for up to four months.

The second renewal (the seventh month of services) requires additional approvals to help control the spending of day care funds.

When a child placed with a kinship caregiver receives General Protective Day Care services, the program administrator (PA) must be the final approver each time Form 2054 is submitted.

Time Frames and Approvals – Form 2054 Service Authorization

Type of 2054:

Length of service:

Final Approver:

Initial

2 months

Supervisor*

1st Reauthorization

4 months

Supervisor*

2nd Reauthorization

4 months

Program director* (PD)

3rd Reauthorization

4 months

Program administrator (PA)

4th Reauthorization and beyond

4 months

Regional director (RD)

   *  The final approver is the program administrator (PA) for the day care services provided to children in kinship placements.

Completing Form 2054 Service Authorization

To authorize payment for General Protective Child Day Care services, workers generate Form 2054 Service Authorization by entering the following details into the appropriate stage of the IMPACT case management system:

General Protective Child Day Care

IMPACT Field:

IMPACT Entry:

Stage

INV, FPR, SUB*, FRE, FSU

Category

Day Care

Service

General Protective Child Day Care

Unit of Service

Day

Service Code

40W for citizens and qualified alien and 40Y for undocumented children (Not CCDF Qualified)

Comments

Name, address, and telephone number of the child’s caregiver AND the day care center.

   *  A child in the SUB stage in a kinship placement is eligible for General Protective Child Day Care only if:

  •  the kinship caregiver is not a licensed or verified foster family and does not meet the eligibility criteria for Kinship Child Day Care. See 8235.51 Determining Eligibility; and

  •  the program administrator (PA) or designee (other than the CPS regional day care coordinator) has approved the use of General Protective Funds. PA approval must be obtained on a case-by-case basis.

When Form 2054 Is Unavailable Through IMPACT

When Form 2054 Service Authorization is unavailable electronically, the worker may submit a paper copy. See 8164 Manual Authorization – Submitting a Paper Form.

Terminating Services

If General Protective Child Day Care is terminated before the end date on Form 2054 Service Authorization, the worker must, within 24 hours, notify the child care management service (CCMS) agency and the CPS regional day care coordinator so that the space can be used for another child and budget projections can be updated.

See 8161.15 Terminating Service.

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