Previous Page Next Page

8235.3 Foster Child Day Care

CPS August 2008

A worker may authorize day care for a Title IV-E or Non-Title IV-E eligible foster child when the child’s billing service level is Basic and the child is placed in a foster family or foster group home with foster parents who are employed full-time.

Foster Child Day Care is limited to providing daily supervision only:

  •  during the foster parents’ work hours; or

  •  while the foster parents are attending:

  •  judicial reviews,

  •  case conferences, or

  •  foster parent training.

As funding permits, DFPS provides full-time foster day care services during spring break and summer vacation for children who attend a full-time school program. Foster parents must meet the eligibility criteria for full-time employment.

Foster Child Day Care is not authorized for:

  •  full-time day care during school holidays;

  •  teacher in-service days;

  •  inclement-weather days;

  •  short breaks between semesters in a year-round school program;

  •  part-time care; and

  •  after-school care.

8235.31 Determining Eligibility

CPS August 2008

Before recommending foster day care services be paid by DFPS, staff and employed foster parents must verify that they have attempted to access appropriate services to care for the child through community services such as Head Start, pre-kindergarten classes, public (government-funded) pre-kindergarten classes, and early education programs offered through the local schools.

If a child is eligible for community day care type services, but no services are available, the caregiver must place the child on the waiting list.

The eligibility criteria for Title IV-E and Non-Title IV-E Foster Child Day Care require that the child:

  •  be identified as eligible or ineligible for Title IV-E services by a foster care eligibility specialist;

  •  be in the managing conservatorship of DFPS;

  •  be at a Basic billing service level;

  •  not be in adoptive placement (see When a Child Is Being Placed in Adoption);

  •  have no other available type of day care provided by the community, such as, but not limited to Head Start, pre-kindergarten classes, public (government-funded) pre-kindergarten classes, and early education programs offered through the local schools. The unavailability of care must be verifiable.

  •  be 13 years old or younger; and either be:

  •  placed with a foster family or placed in a foster family group home where all caregivers are employed full-time; or

  •  a child of a parent who is a minor and is in foster care.

In this situation the child of the minor parent must:

  •  not be in the conservatorship of DFPS;

  •  reside with the minor parent in a foster home where all caregivers are employed full-time;

  •  receive primary care from the minor parent outside school hours;

  •  need child day care to allow the minor parent to remain in school and complete the minor parent’s educational goals; and

  •  have a minor parent who is unable to access child care through a TWC work or training program or through a school-based operation (as verified by the worker).

If, at anytime, a child’s billing service level increases from Basic to Moderate or higher, day care is provided only through the term of the current authorization. Eligibility for day care cannot be extended or renewed for a child with a Moderate service level or higher, unless the billing service level decreases to a Basic billing service level and all other eligibility requirements are met.

When a Child Is Being Placed In Adoption

The caseworker must inform the foster family that Foster Child Day Care ends when the foster family signs an adoptive placement agreement. Once the agreement is signed, the caseworker notifies the day care liaison that the family is no longer eligible for Foster Child Day Care and provides an end-dated service authorization.

Waiving the Eligibility Criteria for Good Cause

The associate commissioner for CPS has the authority to waive the eligibility provisions for good cause. The CPS program administrator or designee may request a waiver for good cause on a case-by-case basis.

8235.32 Types of Day Care Centers That May Be Used

CPS July 2010

Subject to the provisions below, foster parents may use any licensed child day care centers or registered child care homes that are contracted through the local child care management service (CCMS) agency, both designated and non-designated, or use self-arranged child day care.

DFPS cannot and does not pay for child day care services provided by the child’s foster parent.

CCMS Contracted Care

See 8535.17 When a Child Care Provider’s Licensing Status Changes

Self-Arranged Care

Foster parents may also choose to use self-arranged care.

The provider of self-arranged care must be a licensed child care operation or a registered child care home.

If the foster parents choose self-arranged child day care, they must contact the following persons to ensure that the care is authorized by DFPS and will be paid:

  •  The child’s caseworker or the foster/adoptive home development (FAD) worker

  •  The CPS regional day care coordinator

  •  The CCMS agency

The self-arranged provider must contract with the CCMS agency to be paid for services. If a provider’s rates exceed what is allowed by the DFPS contract with the Texas Workforce Commission, the caregiver must pay the difference in rates.

If the day care will be authorized and paid, the worker follows the procedures in 8235.34 Authorizing, Reauthorizing, and Terminating Services.

See 8535.17 When a Child Care Provider’s Licensing Status Changes.

8235.33 Resolving Issues of Space

CPS July 2010

The provision of Foster Child Day Care is dependent on available funding; therefore, the spending of funds must be monitored and managed. If there are not enough spaces to fill all requests for Foster Child Day Care, regional staff collaborate with CPS staff in CPS state office to prioritize available spaces.

8235.34 Authorizing, Reauthorizing, and Terminating Services

CPS July 2010

Authorizing and Reauthorizing Services

Time Frames for Services

Completing Form 2054 Service Authorization

When a Child’s Eligibility Status Changes

Terminating Services

When Form 2054 Is Unavailable Through IMPACT

Authorizing and Reauthorizing Services

To initiate, authorize, add, extend or reauthorize Foster Child Day Care, a worker contacts the:

  •  CPS regional day care coordinator about the availability of funding; and

  •  child care management service (CCMS) agency about the availability of space.

If funding and space are available, the worker completes Form 1800 Day Care Referral and sends it by e-mail to the supervisor for approval.

After the supervisor approves the form, it is sent by e-mail to the CPS regional day care coordinator for review and approval.

To authorize payment for services, the worker generates Form 2054 Service Authorization by entering the details into the appropriate stage of the IMPACT case management system. For other requirements, see Completing Form 2054 Service Authorization.

After generating Form 2054, the worker must submit it to the supervisor for approval. For other requirements, see Time Frames for Services below.

Form 2054 must be approved before clients use day care services.

This procedure is also referenced in 8161.14 Adding, Extending, or Reauthorizing Service.

Time Frames for Services

The initial service authorization for Title IV-E and non-Title IV-E Foster Child Day Care may be approved for a maximum of two months.

Subsequent service authorizations for cases in which the child meets all of the eligibility requirements for Title IV-E or non-Title IV-E Foster Child Day Care may be approved for a maximum of six months.

If at any time a child’s billing service level increases from Basic to Moderate or higher, day care is provided only through the term of the current authorization. Eligibility for Foster Child Day Care cannot be extended or renewed for a child with a Moderate billing service level or higher unless the service level decreases to a Basic billing service level and all other eligibility requirements are met. The child’s need must be re-examined prior to each subsequent authorization.

The supervisor approves all services of Foster Child Day Care.

Completing Form 2054 Service Authorization

Provision of Foster Child Day Care is based on the child’s Title IV-E eligibility. However, if the associate commissioner for CPS has waived any eligibility requirements for Foster Child Day Care, the worker must use Service Code 40B (Non Title IV-E Foster Child Day Care), even if the child has an eligibility determination of being eligible for Title IV-E services.

To authorize payment for Foster Child Day Care, the worker generates Form 2054 Service Authorization by entering the following details into the IMPACT case management system:

Title IV-E Foster Child Day Care When the Child Is Title IV-E Eligible

IMPACT Field

IMPACT Entry

Stage

SUB, ADO *

Category

Day care

Service

Title IV-E Foster Child Day Care

Unit of Service

Day

Service Code

40A

Comments

Name, address, and telephone number of the foster parent AND the day care center.

   *  A child in the ADO stage is eligible for Foster Child Day Care only if the family has not signed an adoptive placement agreement.

Non-Title IV-Foster Child Day Care When the Child Is Non-Title IV-E Eligible

IMPACT Field

IMPACT Entry

Stage

SUB, ADO *

Category

Day care

Service

Non-Title IV-E Foster Child Day Care

Unit of Service

Day

Service Code

40B for citizens and qualified aliens and 40F for undocumented children (Not CCDF Qualified)

Comments

Name, address, and telephone number of the foster parent AND the day care center.

   *  A child in the ADO stage is eligible for Foster Child Day Care only if the family has not signed an adoptive placement agreement.

When the Child’s Eligibility Status Changes

If the child’s eligibility status changes from Title IV-E to Non Title IV-E Foster Child Day Care, or vice versa, the worker must:

  •  terminate the original Form 2054 Service Authorization;

  •  complete a new Form 2054, using the new service code; and

  •  notify the CPS regional day care coordinator.

This procedure is also referenced in 8161.14 Adding, Extending, or Reauthorizing Service.

Terminating Services

If Foster Child Day Care is being terminated before the end date on Form 2054 Service Authorization, the worker must notify the following persons within 24 hours so that the space can be used for another child and budget projections can be updated:

  •  The child care management service (CCMS) agency

  •  The CPS regional day care coordinator

See 8161.15 Terminating Service.

When Form 2054 Is Unavailable Through IMPACT

When Form 2054 Service Authorization is unavailable electronically, the worker may submit a paper copy. See 8164 Manual Authorization – Submitting a Paper Form.

Previous Page Next Page