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8235.4 Special Needs Foster Child Day Care

CPS July 2010

A worker may authorize Special Needs Foster Child Day Care when a child is placed in a foster family or foster group home and therapeutic child day care is needed to meet specific developmental, social or emotional needs that cannot be met in a regular licensed child day care operation or registered child care home.

8235.41 Determining Eligibility

CPS July 2010

In order to be eligible for Special Needs Foster Child Day Care, the following requirements must be met:

1.   The child must:

  •  meet all eligibility requirements for regular Foster Child Day Care outlined in 8235.31 Determining Eligibility;

  •  be placed in a foster family or foster group home;

  •  be at a Basic billing service level or submit a waiver to the state office through the regional day care coordinator;

  •  be five years old or younger;

  •  be diagnosed by a professional as having a developmental delay in at least one of the following areas, and have the diagnosis documented in the case record:

  •  Physical

  •  Social

  •  Emotional

  •  Cognitive

  •  Language;

  •  have a service plan that specifies:

  •  the need for therapeutic or habilitative child day care, and

  •  how therapeutic child day care will meet specific needs related to the child’s developmental delays that cannot be met by the foster parents; and

  •  have a child day care center available that can meet all of the child’s needs, including therapeutic care.

2.   The foster parents must be employed full-time.

When a Child Is Placed in Adoption

The caseworker informs the foster family that Special Needs Foster Child Day Care ends when the foster family signs an adoptive placement agreement. Once the agreement is signed, the caseworker notifies the day care liaison that the family is no longer eligible for Special Needs Foster Child Day Care and provides an end-dated service authorization.

8235.42 Types of Centers That May Be Used

CPS July 2010

Subject to the provisions below, foster parents may use any licensed child day care operations or registered child care homes that are contracted through the local child care management service (CCMS) agency, both designated and non-designated provide services beyond basic supervision and are certified to provide care for children with special needs.

DFPS cannot and will not pay for child day care services provided by the child’s foster parent.

CCMS Contracted Care

Any provider used must be able to meet all of the child’s needs, including therapeutic care.

See 8535.17 When a Child Care Provider’s Licensing Status Changes.

8235.43 Authorizing, Reauthorizing, and Terminating Services

CPS July 2010

Authorizing and Reauthorizing Services

Time Frames for Services

Completing Form 2054

Terminating Services

When Form 2054 Is Unavailable Through IMPACT

Authorizing and Reauthorizing Services

To initiate, authorize, add, extend, or reauthorize Special Needs Foster Child Day Care, a worker contacts the:

  •  CPS regional day care coordinator about the availability of funding; and

  •  child care management service (CCMS) agency about the availability of space.

If funding and space are available, the worker completes Form 1800 Day Care Referral and sends it by e-mail to the supervisor for approval.

After the supervisor approves the form, it is sent by e-mail to the CPS regional day care coordinator for review and approval.

To authorize payment for services, the worker generates Form 2054 Service Authorization by entering the details into the appropriate stage of the IMPACT case management system. For other requirements, see Completing Form 2054 Service Authorization.

After generating Form 2054, the worker must submit it to the supervisor for approval. For other requirements, see Time Frames for Services.

Form 2054 must be approved before clients use day care services.

This procedure is also referenced in 8161.14 Adding, Extending, or Reauthorizing Service.

Time Frames for Services

The initial service authorization for Special Needs Foster Child Day Care may be approved for a maximum of two months.

Subsequent service authorizations for cases in which the child meets all of the eligibility requirements for Special Needs Foster Child Day Care may be approved for a maximum of six months. The child’s need must be re-examined prior to each subsequent authorization.

The supervisor approves all services for Special Needs Foster Child Day Care.

Completing Form 2054 Service Authorization

Special Needs Foster Child Day Care is based on the child’s needs and is generally necessary to enhance the child’s developmental, social or emotional needs.

To authorize payment for Special Needs Foster Child Day Care, the worker generates Form 2054 Service Authorization by entering the following details into the IMPACT case management system:

Special Needs Foster Child Day Care When the Child Is Non-Title IV-E Eligible

IMPACT Field

IMPACT Entry

Stage

SUB, ADO *

Category

Day care

Service

Non-Title IV-E Foster Child Day Care

Unit of Service

Day

Service Code

40B or 40F (if child is a not a citizen or qualified alien)

Comments

Name, address, and telephone number of the foster parent AND the day care center.

   *  A child in the ADO stage is eligible for Special Needs Foster Child Day Care only if the family has not signed an adoptive placement agreement.

Terminating Services

If Special Needs Foster Child Day Care is being terminated before the end date on Form 2054 Service Authorization, the worker must notify the following persons within 24 hours so the space can be used for another child and budget projections can be updated:

  •  The child care management service (CCMS) agency

  •  The CPS regional day care coordinator

See 8161.15 Terminating Service.

When Form 2054 Is Unavailable Through IMPACT

When Form 2054 Service Authorization is unavailable electronically, the worker may submit a paper copy. See 8164 Manual Authorization – Submitting a Paper Form.

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