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8235.5 Kinship Child Day Care

CPS July 2010

A worker may authorize Kinship Child Day Care for a child in DFPS conservatorship who is placed with kinship caregivers if:

  •  CPS has an approved kinship home assessment on file (the caregivers are not verified or licensed foster care providers);

  •  the caregivers have signed Form 0695 Kinship Caregiver Agreement; and

  •  the caregivers are employed full-time.

All eligibility requirements listed in 8235.51 Determining Eligibility must be met without exception.

Kinship Child Day Care is limited to providing daily supervision only:

  •  during the kinship caregivers’ work hours; or

  •  while the kinship caregivers are attending:

  •  judicial reviews,

  •  case conferences, or

  •  kinship caregiver training.

As funding permits, DFPS provides:

  •  full-time Kinship Child Day Care services during spring break and summer vacation for children who attend school full-time; and

  •  after-school day care for children in kinship placements.

Children Not in DFPS Conservatorship

Day care services for children who are not in DFPS conservatorship and are in parental child safety placements with relatives or fictive kin must be paid for using General Protective Day Care funds. See 8235.2 General Protective Child Day Care.

8235.51 Determining Eligibility

CPS July 2010

Before recommending Kinship Child Day Care services be paid by DFPS, staff and employed kinship caregivers must verify that they have attempted to find appropriate services to care for the child through community services such as Head Start, pre-kindergarten classes, public (government-funded) pre-kindergarten classes, and early education programs offered through the local schools.

All of the following criteria must be met by both the caregivers and the child for a child to be eligible for Kinship Child Day Care.

Criteria for the Child

The child must:

  •  be in the conservatorship of DPFS;

  •  be placed in a kinship placement where all appropriate caregivers are employed full-time;

  •  be 13 years old or younger, or be younger than 18 if the child has a developmental delay (including physical, emotional, and cognitive or language) or a physical disability; and

  •  not be receiving adoption assistance.

The caseworker must inform the kinship family that Kinship Child Day Care ends when a kinship family signs an adoptive placement agreement. Once an adoptive placement agreement is signed, the caseworker must notify the day care liaison of the family’s ineligibility for foster care and provide an end-dated service authorization.

Criteria for the Caregivers

The caregivers must:

  •  be related to the children or have a longstanding and significant relationship with the children or family (see the Services to Kinship Caregivers Resource Guide, under Definitions);

  •  be formally approved by DFPS as kinship caregivers;

  •  sign and abide by the Kinship Caregiver Agreement, Form 0695;

  •  not be a licensed or verified foster home or foster group home;

  •  be a resident of Texas; and

  •  be employed outside the home, 40 hours per week.

Texas Family Code §264.755

DFPS Rules, 40 TAC §§700.1003; 700.1013

DFPS provides Kinship Child Day Care only to kinship caregivers and children who meet all of the eligibility requirements listed above. The eligibility requirements may not be waived in any circumstances.

If eligibility requirements are not met, the child may be eligible to receive General Protective Day Care. See 8235.2 General Protective Child Day Care.

8235.52 Types of Centers That May Be Used

CPS July 2010

Kinship caregivers may use:

  •  any licensed child day care operations or registered child care homes that are contracted through the local child care management service (CCMS) agency, both designated and non-designated; or

  •  self-arranged child day care.

CCMS Contracted Care

The provider must be a licensed child care operation or a registered child care home.

See 8235.17 When a Child Care Provider’s Licensing Status Changes

Self-Arranged Care

Approved kinship caregivers may also choose to use self-arranged care.

The provider of self-arranged care must be a licensed child care operation or a registered child care home. The provider must not be on evaluation status, probationary status, or adverse action.

If kinship caregivers choose self-arranged child day care, they must contact the following persons to ensure that the care is authorized by DFPS and will be paid:

  •  The child’s caseworker or the kinship development (KDW) worker

  •  The CPS regional day care coordinator

  •  The child care management service (CCMS) agency

The self-arranged provider must contract with the CCMS agency to be paid for services. If a provider’s rates exceed what is allowed by the DFPS contract with the Texas Workforce Commission, the caregiver must pay for the difference in rates.

See 8235.17 When a Child Care Provider’s Licensing Status Changes

If the day care will be authorized and paid, the worker follows the procedures in 8235.54 Initiating, Authorizing, Reauthorizing, and Terminating Services.

8235.53 Resolving Space Issues

CPS July 2010

The provision of Kinship Child Day Care is dependent on available funding; therefore, the spending of funds must be monitored and managed.

When budgetary constraints require it, CPS regional day care coordinators provide services using an established priority system.

The priority system is based on need and requires that:

  •  a determination by DFPS that the provision of child care services is critical to maintaining the placement of the child with the caregiver; and

  •  at least one child placed by DFPS is under six years of age, or at least one child placed by DFPS has a developmental delay (including physical, emotional, and cognitive or language) or a physical disability.

DFPS Rules, 40 TAC §700.1013

8235.54 Initiating, Authorizing, Reauthorizing, and Terminating Services

CPS July 2010

Initiating, Authorizing, and Reauthorizing Services

Time Frames for Services

Completing Form 2054

Terminating Services

When Form 2054 Is Unavailable Through IMPACT

Initiating, Authorizing, and Reauthorizing Services

To initiate, authorize, or reauthorize services, a worker contacts the:

  •  CPS regional day care coordinator about the availability of funding; and

  •  child care management service (CCMS) agency about the availability of space.

If funding and space are available, the worker completes Form 1800 Day Care Referral and sends it by e-mail to the supervisor for approval.

After the supervisor approves the form, it is sent by e-mail to the CPS regional day care coordinator for review and approval.

To authorize payment for services, the worker generates Form 2054 Service Authorization by entering the details into the appropriate stage of the IMPACT case management system, as outlined in Completing Form 2054 Service Authorization.

After generating Form 2054, the worker must submit it to the supervisor for approval, as outlined in Time Frames for Services.

Form 2054 must be approved before the client uses day care services.

This procedure is also referenced in 8161.14 Adding, Extending, or Reauthorizing Service.

Time Frames for Services

The initial service authorization for Kinship Child Day Care is limited to a maximum of two months.

Subsequent service authorizations for cases in which the child meets all of the eligibility requirements for Kinship Child Day Care may be approved for a maximum of six months.

Completing Form 2054 Service Authorization

To authorize payment for Kinship Child Day Care, the worker generates Form 2054 Service Authorization by entering the following details into the IMPACT case management system:

Kinship Child Day Care

IMPACT Field

IMPACT Entry

Stage

SUB *

Category

Day care

Service

Relative/Other Designated Caregiver Day Care

Unit of Service

Day

Service Code

40R for citizens and qualified aliens and 40S for undocumented children (Not CCDR Qualified)

Comments

Name, address, and telephone number of the kinship caregiver AND the day care center.

   *  Kinship Child Day Care may not be used if all eligibility requirements are not met or if the family has signed an Adoptive Placement Agreement.

If the child or the kinship caregiver no longer meets the eligibility requirements for Kinship Child Day Care, the worker must:

  •  notify the regional liaison for child day care to determine whether the child is eligible for another type of day care service;

  •  notify the child care management service (CCMS) agency; and

  •  complete a new Form 2054 Service Authorization to terminate Kinship Child Day Care.

Terminating Services

If Kinship Child Day Care is terminated before the end date on Form 2054 Service Authorization, the worker must, within 24 hours, notify the child care management service (CCMS) agency and the CPS regional day care coordinator so the space can be used for another child and budget projections can be updated. See 8161.15 Terminating Service.

When Form 2054 Is Unavailable Through IMPACT

When Form 2054 Service Authorization is unavailable electronically, the worker may submit a paper copy. See 8164 Manual Authorization – Submitting a Paper Form.

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