Child Protective Services Handbook Revision September 2011

This revision of the Child Protective Services Handbook was published on September 1, 2011. Summaries of new or revised items are provided below.

Differential Response Required by CAPTA

Plans for Children When Placement Is Unavailable

Child Safety Check Alert List

Kinship Home Assessment

Medical Consent

Establishing Relationships Using Family Tree in IMPACT

Differential Response Required by CAPTA (PATS 4512)

This policy is revised to explain when and how to notify a child's family about helpful community resources when an intake report of abuse or neglect is closed without being recommended for further investigation. Notifying the family is a mandate of the Child Abuse Prevention and Treatment Act (CAPTA). See:

2144.37 Closing a Formally Screened Report (Not Recommending Investigation)

Plans for Children When Placement Is Unavailable (PATS 2633)

The items below are revised or added to provide guidelines for children who stay in a CPS office overnight. Staff were notified of this policy with the issuance of PSAs 07-120 (5/10/2007), 07-104 (3/26/2007), and 08-071 (3/3/2008). See:

6318.2 Revising the Case Plan

6318.3 Plans for Children when Placement is Unavailable

Child Safety Check Alert List (PATS 4162)

The items below are revised to identify roles and responsibilities of caseworkers and special investigators in investigations that involve placing families on the child safety check alert list.

2224.31 When a Family Has Moved or Cannot Be Located

2224.33 Documentation in an Unable to Complete/Cannot Locate Investigation

2224.36 When a Subsequent Intake Is Received for a Family With a Previous Unable to Complete (Close – Family Moved/Cannot Locate) Investigation

2224.38 Child Safety Check Alert List

2413 Other Definitions

Cross-references to items with new titles have been updated in:

2224.32 When a Family Is Uncooperative

Kinship Home Assessment (PATS 4567)

CPS Handbook Appendix 6322-B How to Conduct a Kinship Caregiver Home Assessment is deleted because the Kinship Caregiver Home Assessment form 6588 (template) and 6588ins (instructions) are posted in the DFPS Automated Forms System (smiley) and do not need to be in policy. Links that were previously directed at the appendix have been redirected to the forms in the items below. See:

6322.23 Assessing the Unverified Kinship Caregiver’s Home and Conducting History Checks

6322.34 Complete a Risk Assessment and a Written Home Assessment of the Kinship Caregiver

9420 Completing a Home Screening When a Child From Another State Is Placed in Texas

Medical Consent (PATS 4307)

The items below are updated for clarity and to remove information that no longer applies. See:

6521 Medical Consent

6521.1 Court Authorizes DFPS to Consent

6521.11 Selecting Medical Consenter and Backup Medical Consenter

6521.12 Ensuring Training on Informed Consent and Requirements for Medical Consenters

6521.13 Issuing Form 2085-B

6521.14 Providing Medical Information to the Medical Consenter

6521.15 Notifying the Court

6521.16 Documenting in IMPACT

6521.17 Including Medical Information in Court Reports

6521.18 Notifying Parents About Significant Medical Conditions

6521.19 Changing Medical Consenter and Backup Consenter

6521.2 Responsibilities of Medical Consenters and Backup Medical Consenters

6521.21 Being Knowledgeable of Child’s Medical Condition

6521.22 Participating in Each Medical Appointment

6521.23 Updating All Medical Consenters and Backup Medical Consenters

6521.3 Court Authorizes an Individual Other Than DFPS to Consent

6521.4 Medical Consent by Minor Youth

6521.41 Educating Children About Their Medical Care

6521.42 Informing Youth About Certain Rights

6521.43 Documenting Court Authorization for Youth Consent in IMPACT

6521.44 Offering Ongoing Support to Youth

6521.45 Requesting a Court Order When a Youth Refuses Medical Care

6521.5 Emergency Medical Care

6521.6 Special Circumstances

6521.61 Youth Who Are 18 Years or Older

6521.62 Youth Under DADS Guardianship in Extended Foster Care

6521.63 Youth Who Are Parents in DFPS Conservatorship or Extended Foster Care

Establishing Relationships Using Family Tree in IMPACT (PATS 4383)

The items below are added to document policy and procedure for establishing relationships using Family Tree in IMPACT. Family Tree in IMPACT allows users to track, view, and update family relationships. This makes it easier to identify related family members based on the selection of a single person. Relationships can be:

  •   viewed at a global level as well as a case or stage level to facilitate history searches; and

  •   captured with personal relationship information regardless of role in a stage or case.


1432 Family Tree

1432.1 Establishing Relationships Using Family Tree in IMPACT

1432.2 Situations in Which a Staff Member Is Included in Family Tree

1432.3 Handling Exceptional Relationships in Family Tree

1432.4 Viewing Family Tree Graphs

1432.5 Printing Family Tree Reports

1432.51 Family Tree Contact Information Report

1432.6 Confidentiality and Release of Family Tree Reports

1433 Supervisory Approval Process in IMPACT

2281.8 Establish Relationships in Family Tree in the Investigation Stage

2662 Gather Information About Child and Family

2662.4 Establish Relationships in Family Tree in IMPACT When Children Are Removed

3122.4 Steps for Conducting a Family Assessment

3145.6 Documenting the Family Tree

3150 Closing a Case, Closing a Stage, and Transferring a Case

3151 Closing an FBSS Case

3151.1 Closing an FBSS Case Because CPS Services Are No Longer Needed

3151.2 Closing an FBSS Case When a Child Is Still in a Parental Child Safety Placement (PCSP)

3151.3 Closing an FBSS Case for Administrative Reasons

3151.4 Closing an FBSS Case in IMPACT

3168 Time Frames for Establishing and Updating Relationships in Family Tree

3421.2 Scheduling a Discharge Planning Meeting

3421.21 The Caseworker’s Duties at a Discharge Planning Meeting

6133 Locating Relatives and Providing Notice of Removal

6133.1 When Relatives Have Been Contacted and Have Responded

6421 The Child’s Service Plan

6322.43 The Duties of a Kinship Development Caseworker

6852 Consummating the Adoption

6852.1 Time Frames for Consummating the Adoption

6852.11 Time Frames for Consummating Kinship Adoptions

6852.12 Non-Kinship Adoptions

6852.13 Foster Parent Adoptions

6852.2 CPS Caseworker’s Tasks After the Adoption Petition Is Filed

6852.3 Termination of DFPS’s Managing Conservatorship

6852.4 Adoption Reporting Requirements

6933 Documentation of Child’s Biographical Data and Information About Relatives and Fictive Kin

6730 Supervision, Dismissal, Continuation, and Closure

10133.5 Requesting a Youth’s CPS Case Record

10133.51 Accessing the Basic Family Tree Report

Appendix 1121: Documentation Requirements for Models of Family Group Decision-Making (FGDM)