Child Protective Services Handbook

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» Revision Memos Most Recent Revisions Child Protective Services APS In-Home Investigations APS Facility Investigations Child Care Licensing Statewide Intake Asset Management Title IV-E Training Title IV-E County » Handbooks Child Protective Services CPS Contents CPS 1000 CPS 2000 CPS 3000 CPS 4000 CPS 5000 CPS 6000 CPS 7000 CPS 8000 CPS 9000 CPS 10000 CPS 15000 CPS Appendices Adult Protective Services In-Home Investigations APS In-Home Contents APS In-Home 1000 APS In-Home 2000 APS In-Home 3000 APS In-Home 4000 APS In-Home 5000 Appendices Adult Protective Services Facility Investigations APS Facility Contents APS Facility 1000 APS Facility 2000 APS Facility 3000 APS Facility 4000 APS Facility 5000 APS Facility 6000 APS Facility 7000 APS Facility 8000 Appendices Statewide Intake SWI Contents SWI 1000 SWI 2000 SWI 3000 SWI 4000 SWI 5000 SWI 6000 SWI 7000 Child Care Licensing Licensing Contents Licensing 1000 Licensing 2000 Licensing 3000 Licensing 4000 Licensing 5000 Licensing 6000 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settings X-Small Smaller Medium (Default) Large Larger X-Large XX-Large XXX-Large Extreme	Child Protective Services Handbook Section 1000: Organization and Administration 1000 Organization and Administration 1100 Child Protective Services Program 1110 Purpose and Objectives 1120 Guiding Principles of the CPS Program 1121 Family Group Decision-Making (FGDM) 1122 Focus on Resources and Outcomes 1123 Stages of Service 1124 Definition of Stages of Service 1130 Program Organization 1131 State Office 1132 Regional Offices 1140 Relationship to Other Agencies and Entities 1141 Federal and State Agencies 1142 County Governments 1142.1 Child Welfare Contracts 1142.2 Development of Child Welfare Contracts 1143 Statewide Parent Collaboration Group and Local Parent Support Group 1143.1 Statewide Parent Collaboration Group 1143.2 Local Parent Support Groups 1143.21 Eligibility for CPS Staff Liaison 1143.22 Regional Parent Liaison 1143.3 Roles of Local Parent Support Group 1143.31 Parent Liaison 1143.32 Regional CPS Liaison 1143.33 Joint CPS Liaison and Parent Liaison Responsibilities 1143.4 Statewide Parent Collaboration Group 1143.41 Background Check Procedures 1143.42 Background Check Results 1143.5 Local Parent Support Groups 1143.51 Whom to Refer to the Local Parent Support Groups 1143.52 Procedures for the Local Parent Support Group Background Check 1143.53 Travel Reimbursement for Parents Facilitating Parent Support Groups 1143.54 Encouraging Parent Participation in the Local Parent Support Groups 1143.55 Referrals to Parent Support Groups 1143.56 When Attorneys Have Questions About the PSG - Guidelines for Staff 1144 Criminal Records Check for Authorized Volunteer Organizations 1145 Bookkeeping and External Entities 1150 Volunteers 1151 Volunteer Requirements 1152 DFPS Staff Who Supervise Volunteers 1153 Volunteer Casework Services 1154 Volunteer Services Agencies 1160 Public Information About Child Protective Services 1170 Program Planning 1171 Regional Planning 1171.1 Development of Regional Program Plans 1172 State Planning 1172.1 Plans Required by Federal Funding Sources 1172.2 Legislative Appropriations Request (LAR) 1200 Legal Base for Child Protective Services 1210 State Laws 1211 Texas Family Code 1212 Human Resources Code 1220 Federal Laws 1221 Title IV-A, Emergency Assistance 1222 Title IV B, Child Welfare 1223 Title IV E, Federal Payments for Foster Care and Adoption Assistance 1224 Title XIX, Medicaid 1225 Title XX, Block Grant 1226 Child Abuse Prevention and Treatment Act (PL 93-247) 1227 Indian Child Welfare Act (PL 95-608) 1230 Constitutional Protections 1300 Fiscal Requirements 1310 Federal Funds 1320 State Funds 1330 Local Funds 1331 Public Local Funds 1332 Private Local Funds 1332.1 Children's Funds 1333 Reimbursement for Court-Ordered Social Studies 1334 Adoption Reimbursement 1335 Receipt of Money 1340 Management of Children's Funds 1341 Accounting Procedures for Children's Funds 1342 Managing Children's Income Accounts (CIAs) 1342.1 Prior-Period Adjustment (PPA) Invoice Processing for Children With Income 1342.2 Account Resource Limits 1342.3 Adoptive Placement and Children's Income 1343 Establishing, Transferring, and Closing Children's Savings Accounts 1344 Duties of Accounts Receivable (AR) Staff 1344.1 Manual Receipt of Funds by Accounts Receivable (AR) Staff 1344.2 Receivables Procedures for Accounts Receivable (AR) 1344.3 Reconciliation Requirements for Accounts Receivable (AR) Staff 1344.4 Electronic Return of Benefits 1344.5 Lump Sum Distribution Instructions 1345 Duties of Accounts Payable (AP) Staff 1345.1 Handling Income When Child is in Paid Substitute Care 1345.2 Handling Income When Child is Not in Paid Substitute Care 1345.3 Handling Deceased Child's Income 1346 Duties of Accounting Supervisor 1346.1 Procedures for Reviewing Information and Reports 1346.2 Reconciliation Responsibilities of Accounting Supervisor 1346.3 Annual Reconciliation for Each Client 1346.4 Reconciliation of Child's Income at Discharge 1346.5 Reconciliation of Discrepancies 1346.6 Reconciliation of Child's Income at Death 1347 Records Retention Requirements for Transactions Involving Children's Funds 1350 Audits 1351 Adjustments to Foster Care Assistance Payments 1352 Audit Recommendations 1400 Case Records and Workload Management 1410 Case Definition 1411 Types of Cases 1420 Opening a Case 1421 The Case Record 1422 Organization of Paper Case Records 1423 Foster Care Financial Eligibility Case Record 1424 Adoption Subsidy Eligibility Case Record 1430 Case Recording 1431 Narrative Guidelines 1431.1 References for Detailed Case Recording Requirements 1432 Family Tree 1432.1 Establishing Relationships Using Family Tree in IMPACT 1432.2 Situations in Which a Staff Member Is Included in Family Tree 1432.3 Handling Exceptional Relationships in Family Tree 1432.4 Viewing Family Tree Graphs 1432.5 Printing Family Tree Reports 1432.51 Family Tree Contact Information Report 1432.6 Confidentiality and Release of Family Tree Reports 1433 Supervisory Approval Process in IMPACT 1440 Security of Case Records 1450 Confidentiality of Information 1451 Confidential Information 1452 Release of Confidential Information 1452.1 Releasing Information to Agencies Working with the Family 1452.2 Releasing Information to the Court, County or District Attorney, Law Enforcement Officials, and DFPS Staff 1452.3 Releasing Information to Military Personnel 1452.4 Releasing Information to Relatives, Providers, and Volunteers 1452.5 Releasing Information to Locate Missing Parents 1452.6 Releasing or Using Children's Photographs or Images 1452.61 Not Requiring Child, Youth or Caregiver Consent 1452.62 Not Requiring DFPS Consent But Requiring Verbal Or Written Child or Youth Consent 1452.7 Releasing Information to Adoptive Parents 1452.8 Releasing Information to Alleged Victims of Child Abuse or Neglect and to Their Adoptive Parents 1453 Public Information 1454 Privileged Communications 1455 Subpoenaed Case Records 1456 Release of Fiscal and Statistical Information 1460 Closing Cases 1461 Phase 1: Discontinuing Services 1462 Phase 2: Closing a Case in IMPACT 1463 Phase 3: Preparing the Paper File (External Record) 1463.1 Unit Staff Responsibilities 1463.2 Items Retained in the Paper Case File 1463.3 Items Returned to the Child When a Conservatorship Case Is Closed 1463.4 Items Removed From the File When Closing FBSS or Conservatorship Cases 1464 Administrative Closure of Cases 1470 Retention and Disposal of Case Information 1471 Retention of Conservatorship or Foster Care Case Information 1472 Retention of Family Preservation Services Case Records 1473 Retaining Records for Cases That Are Closed After Investigation 1473.1 Retaining Records When Abuse and Neglect Are Ruled Out, No Risk Is Indicated, and No Service is Authorized 1473.2 Retaining Records When Abuse and Neglect Are Ruled Out, No-Risk Is Indicated, and Services Are Authorized 1473.3 Retaining Records When Abuse and Neglect Are Ruled Out and Risk is Indicated 1473.4 Retaining Records When the Disposition Is Reason to Believe, Unable to Determine, or Unable to Complete 1474 Retaining the Records for Cases That Do Not Involve Abuse, Neglect, or Conservatorship 1474.1 Retaining Records When the Intake Report Is Closed and the Case Is Not Assigned for Investigation 1474.2 Retaining Records When the Investigation Is Closed Administratively Without a Service Authorization 1474.3 Retaining Records When the Investigation Is Closed Administratively With a Service Authorization 1474.4 Retaining Records for Casework-Related Special Requests 1475 Retention of Case Records Related to Foster and Adoptive Homes 1475.1 Retention of Foster and Adoptive Case Records 1475.2 Retention of Post-Adoption Services Case Records 1476 Retention of Consummated Adoption Case Records 1477 Destruction of Case Records in Regional Storage 1478 Records Center Storage 1478.1 Retrieval of Records from the Records Center 1478.2 Destruction of Records in the Records Center 1480 Consummated Adoption Records 1481 Procedures for Accessing Consummated Adoption Records within the Central Records 1490 Workload Management System 1491 Case Conference and Supportive Supervision 1500 Eligibility for Child Protective Services 1510 General Eligibility Criteria 1511 Child Protective Services Priorities 1512 Request for Child Protective Services 1513 Right to Refuse Services and Consequences of Refusal 1514 Administrative Reviews of Client Complaints 1515 Fair Hearings 1516 Clients With Limited English Proficiency (LEP) 1517 Clients with Communication Disabilities 1517.1 Requirements for Auxiliary Aids and Services 1517.2 Sign Language Interpreter Requirements During CPS Interventions 1520 Eligibility for Child Protective Services Delivered by DFPS Staff 1521 Eligible Individuals 1522 Determination and Redetermination of Eligibility 1530 Eligibility for Child Protective Services 1531 Eligible Individuals 1532 Limitations on Purchased Services 1533 Determination and Redetermination of Eligibility 1534 Authorization and Reauthorization of Services 1540 Foster Care Maintenance Resources 1541 Foster Care Assistance and Review Policies 1541.1 Unknown Family Income on the Foster Care Assistance Application 1541.2 Zero Family Income on the Foster Care Assistance Application 1541.3 Notifications to SSA and Use of the Wire Third Party Query (WTPY) System 1541.4 Obtaining Certified Birth Certificates and Screen-Printing Birth Records 1541.5 Requesting Certified Birth Certificates 1541.51 Requesting Birth Certificates for Children Born in Texas 1541.52 Requesting Birth Certificates for Children Born in Texas for Adoption Purposes 1541.53 Requesting Out-of-State Birth Certificates 1541.54 Requesting International Birth Certificates 1541.55 Request Reimbursement if Personal Funds Must Be Used to Obtain Certificate 1542 Foster Care Assistance Eligibility Requirements for Children and Youth Who Are in DFPS Conservatorship 1542.1 Additional Eligibility Requirements for Title IV-E Foster Care 1542.2 Additional Eligibility Requirements for State-paid Foster Care 1542.3 Additional Eligibility Requirements for MAO Foster Care 1542.31 Medical Coverage for Children in Foster Care 1542.32 Medical Assistance Only (MAO) Auto-Eligibility 1542.33 MAO Coverage for Children Placed in Kinship, Relative, or Own Home Placement 1542.34 MAO Coverage for Children in Adoptive Placements 1542.35 MAO Coverage for Children in Texas Juvenile Justice Department (TJJD) Placements 1542.4 Eligibility In Medical Facilities before Placement 1542.5 AFDC Domicile for Children Relinquished at Birth and Children Born to Incarcerated Mothers 1542.6 Eligibility in Placements Provided by Relatives 1542.7 Eligibility during Absences from the Foster Care Facility 1542.8 Medicaid Benefits for Foster Care Children Placed in Texas From Other States 1542.9 Medicaid Benefits for Foster Care Children Placed Out of State 1543 Foster Care Assistance Eligibility Requirements for Young Adults Formerly in DFPS Conservatorship 1543.1 Extended Foster Care Assistance 1543.2 Return for Extended Foster Care 1544 Medicaid for Transitioning Foster Care Youth (MTFCY) 1545 Foster Care Maintenance Payments 1545.1 Effective Dates of Foster-Care-Assistance Payments 1545.2 Billing and Payment for Foster Care Assistance 1545.3 Recoupment of Foster Care Maintenance Overpayment 1545.31 Manual Recoupment 1545.32 Manual Recoupment Process 1545.33 Notification to Providers of Recoupment That Exceeds 50% of Next Payment 1545.34 Extreme Hardship and Repayment Plans 1546 Supplemental Security Income (SSI) for Children in Foster Care 1546.1 Effect of SSI Eligibility on Title IV-E Foster Care 1546.2 Effect of SSI Eligibility on State-Paid Foster Care 1546.3 Effect of SSI Eligibility on MAO Foster Care 1546.4 SSI Applications for Youth Aging Out of Care 1546.5 Placement in Home and Community-Based Services (HCS) Homes 1546.51 SSI Coordinator and Foster Care Eligibility Specialist Responsibilities 1546.6 Child Specific Contract Placements 1546.7 Establishing a Dedicated Account Using a Supplemental Security Income (SSI) Lump Sum 1547 Third Party Resources for Medical Care Services 1547.1 Cost Avoidance 1547.2 Post Payment Recovery 1550 Other Payment Issues 1551 Money Earned by Foster Children From Full- or Part-Time Employment 1552 Payment for Placement-Related Travel 1553 Transferring Income, Benefits, and Assets When a Child is Discharged from Substitute Care 1554 Payment for Long-Term Care in Adulthood 1554.1 Youth Age 18 or Older in Voluntary Foster Care: Signing Over SSI and RSDI Benefits 1555 Management of a Lump Sum Award (Supplemental Security Income (SSI) or Non-SSI) 1555.1 Managing a Supplemental Security Income (SSI) Lump Sum 1555.11 Child Is In a DFPS Paid Foster Care Placement 1555.12 Child Is Not in DFPS Paid Placement 1555.13 Child Is No Longer in DFPS Conservatorship 1555.14 Child Dies While DFPS Is Managing Conservator 1555.15 Overpayments 1555.2 Managing a Non-SSI (Supplemental Security Income) Lump Sum 1556 Supplemental Security Income (SSI) Tracking Reports 1556.1 SSI Tracking Report 1556.2 17-Year-Old SSI Report 1556.3 SSA Change Reports 1560 Adoption Assistance Program 1561 Adoption Assistance Eligibility Requirements for Children Adopted From DFPS Conservatorship 1561.1 General Eligibility Requirements 1561.2 Determining Whether a Child Has Special Needs 1561.3 Eligibility Requirements for Reimbursement of Nonrecurring Adoption Expenses 1561.4 Additional Eligibility Requirements for Monthly Payments and Medicaid Coverage 1561.5 Eligibility Requirements for State-Paid Adoption Assistance 1561.6 Determining Who Is an Applicable Child 1561.7 Eligibility Requirements for Extended Adoption Assistance 1561.8 When Adoption Assistance Is Not Available (Transferring Permanent Managing Conservatorship) 1562 Adoption Assistance Eligibility Requirements for Children Adopted From the Conservatorship of an LCPA 1562.1 Eligibility Requirements 1562.2 International Adoptions 1563 Jurisdiction and Responsibility for Determining Eligibility and Activating Benefits 1563.1 Determining Which Children Are Within DFPS Jurisdiction 1563.2 Determining Region With Responsibility for a Case 1564 Program Notification, Application Process, and Responsibility for Cases 1564.1 Informing Families of the Adoption Assistance Program 1564.2 Application Process For Adoption Assistance 1564.3 Determination of Eligibility 1564.4 Responsibilities of the Eligibility Specialist in Entering Into the Initial Adoption Assistance Agreement 1564.5 Commencement of Benefits 1564.6 Ongoing Responsibilities of Eligibility Units for the Adoption Assistance Program 1564.7 Reimbursement of Nonrecurring Expenses of Adoption 1565 Negotiating Adoption Assistance Agreements and Deferred Adoption Assistance Agreements 1565.1 Responsibilities of Negotiators for Initial Adoption Assistance Agreement 1565.2 Ongoing Responsibilities of Negotiators 1565.3 Considerations During Negotiations 1565.4 Supplemental Security Income (SSI) Payments and Adoption Assistance Payments 1565.5 Determining the Adoption Assistance Payment Ceiling 1565.6 Education Requirements 1566 Deferred Adoption Assistance Agreements 1567 Changes in Circumstances and Periodic Certification of Continued Eligibility 1567.1 Recertification of Eligibility 1567.2 Adoptive Parents Die or Their Parental Rights Are Terminated 1568 Benefits: Termination and Resumption 1568.1 Termination of Benefits 1569 Fair Hearings Regarding Adoption Assistance Decisions 1569.1 Appealing Decisions 1569.2 An Agreement for Adoption Assistance Was Not Signed Before an Adoption's Consummation 1569.3 Responsibilities of the Adoption Assistance Eligibility Specialist and Negotiator 1570 Medicaid Coverage, The Interstate Compact on Adoption and Medical Assistance, and Adoption Assistance 1571 The Interstate Compact on Adoption and Medical Assistance and its Impact on Adoption Assistance 1572 Procedures of The Interstate Compact on Adoption and Medical Assistance 1573 Procedures Regarding Children Eligible for Adoption Assistance who Are Placed or Moved Out of State 1574 Enhanced Adoption Assistance 1574.1 Definition of Enhanced Adoption Assistance 1574.2 Eligibility Requirements for Enhanced Adoption Assistance 1574.3 Proceeding With Adoptive Placements in a Timely Manner 1574.4 Approval Process for Enhanced Adoption Assistance 1574.41 Regional Approval Process 1574.42 State Office Approval Process 1574.43 Approvals and Notification to Family 1574.44 Summary of Forms 1574.5 Negotiation for Enhanced Adoption Assistance and Placement 1574.6 Authorization of Payments for Enhanced Adoption Assistance 1574.7 Denials of Enhanced Adoption Assistance 1574.8 Deferred Agreements for Enhanced Adoption Assistance 1574.9 Appeals and Fair Hearings 1580 Permanency Care Assistance 1581 Definitions Related to Permanency Care Assistance 1582 Overview of Permanency Care Assistance 1583 Eligibility Requirements for Permanency Care Assistance 1583.1 Eligibility Requirements for a Prospective Permanent Managing Conservator to Receive Permanency Care Assistance 1583.2 Eligibility Requirements of Children for Permanency Care Assistance 1583.3 Eligibility Requirements of Siblings for Permanency Care Assistance 1583.4 When a Child Is Not Eligible for Permanency Care Assistance (State-Paid or Title IV-E Funded) 1584 Requesting an Extension of Permanency Care Assistance 1585 Informing Families About Permanency Care Assistance 1586 Applying for Permanency Care Assistance 1587 The Regional Role in Determining Eligibility for Permanency Care Assistance 1587.1 The Eligibility Assistance Units in the Regions 1587.2 The Steps for Determining Eligibility for Permanency Care Assistance 1587.21 Step 1: Logging Receipt of a PCA Packet and Evaluating it for Completeness 1587.22 Step 2: Making a Preliminary Determination About PCA Eligibility 1587.23 Step 3: Negotiating a PCA Agreement With a Prospective Managing Conservator 1587.24 Step 4: Activating PCA Benefits Upon a Transfer of Managing Conservatorship 1587.4 Ongoing Responsibilities of Eligibility Units in Permanency Care Assistance 1587.5 Reimbursing Nonrecurring Expenses Covered by Permanency Care Assistance 1587.6 Determining Which Region Maintains a Case Involving Permanency Care Assistance 1588 Negotiating Permanency Care and Deferred Agreements 1588.1 The Role of the Negotiator in Determining Permanency Care Assistance 1588.2 Determining the Payment Ceiling When Negotiating for Permanency Care Assistance 1588.3 Other Considerations When Negotiating for Permanency Care Assistance 1588.4 Explaining Education Requirements When Negotiating for Permanency Care Assistance 1588.5 Negotiating Deferred Agreements for Permanency Care Assistance 1589 Providing Medical Assistance to Recipients of Permanency Care Assistance 1589.1 Providing Medical Care to a Child Who Lives in Texas and Receives Permanency Care Assistance 1589.2 Providing Medical Care to a Child Who Lives Out-of-State and Receives Permanency Care Assistance 1590 A Change in the Circumstances of a Recipient of Permanency Care Assistance 1591 Benefits: Recertification and Termination for Permanency Care Assistance 1591.1 Recertification of Eligibility for Permanency Care Assistance 1591.2 Terminating Permanency Care Assistance 1592 Fair Hearings Regarding Decisions About Permanency Care Assistance 1592.1 Duties of the Adoption Assistance Eligibility Specialist 1592.2 Appealing Decisions Made Regarding Permanency Care Assistance 1600 Information Systems 1610 Child Abuse and Neglect Central Registry 1611 Central Registry Retention Periods 1612 Who Can Access Central Registry 1613 Requests for Central Registry Information 1620 Child and Adult Protective System (CAPS) 1630 Previous Information Systems (Legacy Systems) 1631 Child Abuse and Neglect Reporting and Inquiry System (CANRIS) 1632 Social Services Management System (SSMS) 1633 Foster Care, Adoption, and Conservatorship Tracking System (FACTS) 1634 Resource Management System (RMS) 1700 Evaluation and Monitoring 1710 Evaluation 1720 Monitoring 1721 Federal Monitoring 1722 Monitoring and Certification by the Licensing Division 1723 Other Monitoring 1800 Record Checks 1810 Types of Records Checks 1811 Criminal Records Checks Legal Requirements 1811.1 Persons/Entities on Whom Criminal Records Checks Can be Made 1811.2 Limited Disclosure of Records 1812 FBI Records Checks 1813 CAPS History Checks 1814 Child Abuse and Neglect Central Registry 1815 Procedures for Requesting, Viewing, or Documenting a Records Check in CAPS 1820 Records Checks on Applicants, Employees, Interns, and Volunteers 1821 Applicants 1822 Annual Checks 1823 Required Reporting as Events Occur 1830 Review Team Members 1900 Substance Abuse Services 1910 Substance Abuse Prevention and Treatment 1911 Determining Eligibility for Substance Abuse Prevention and Treatment Services 1912 Referring Clients to DSHS-Funded Substance Abuse Treatment 1912.1 Inpatient Treatment of Substance Abuse 1912.11 Referring Clients to Providers of Outreach, Screening, Assessment, and Referral (OSAR) Services 1912.12 Direct Referrals to Inpatient Substance Abuse Treatment 1912.13 Required Forms for Inpatient Treatment of Substance Abuse 1912.2 Outpatient Treatment and Detoxification Services for Substance Abuse 1913 Purchasing Substance Abuse Treatment Services for Eligible Clients 1914 Identifying Available Services 1915 Authorizing Substance Abuse Treatment Services in IMPACT 1916 Coordinating With a DSHS Provider to Deliver Substance Abuse Services 1917 Terminating DSHS Services for Substance Abuse 1920 Substance Abuse Testing 1921 Definitions Related to Substance Abuse 1921.1 Chain of Custody 1921.2 Drug Confirmation 1921.3 Drug Screen 1921.4 Instant Test (Oral Swab) 1922 Eligibility for Substance Abuse Testing 1922.1 Determining Eligibility for Substance Abuse Testing Conducted by a Contracted Laboratory 1922.2 Identifying the Substances That Are Eligible for Testing 1922.3 Identifying Laboratory Services for Substance Abuse Testing 1922.4 Referring Clients for Substance Abuse Testing 1922.5 Authorizing Substance Abuse Testing in IMPACT 1922.6 Adding, Extending, Reauthorizing, or Terminating Substance Abuse Services 1923 Testing for Substance Abuse 1923.1 Detection Periods for Substance Abuse 1923.2 Diluted Samples Obtained During Testing 1923.3 Instant (Swab) Tests and Court Hearings 1923.4 Using Acceptable Contractors to Obtain Test Results 1923.5 Frequency of Random Substance Abuse Testing 1923.6 Situations Not Appropriate for Drug Testing 1923.7 Discontinuing Drug Testing 1923.8 Assessing Test Results or Accepting an Admission 1923.9 Documenting Prescribed Medicine Before Offering Drug Testing 1924 Special Situations Related to Substance Abuse 1924.1 Methadone and Prescription Medication 1924.2 The Infectious Client 1924.3 Drug Use During a Parent-Child Visit or FGDM Conference 1924.4 The Court Testimony of the Medical Review Officer 1930 Casework Practice for Substance Abuse Cases 1931 Overview of Casework Practice for Substance Abuse Cases 1931.1 The Definition of a Drug 1931.2 Obtaining Diagnostic Classifications From Professionals 1931.3 Guiding Principles of Drug Testing 1931.4 Marijuana Policy 1931.5 Determining Safety and Risk When Marijuana, Other Substances, or Alcohol Are Present 1932 Screening and Assessing for Substance Abuse 1932.1 Screening for Substance Abuse 1932.2 Fetal Alcohol Spectrum Disorder 1932.3 Drug Use Outside of the Home 1940 Establishing Protective Measures When a Child Is Threatened by Substance Abuse 1950 Newborns, Children, and Youth Who Are Exposed to Drugs or Alcohol 1951 Children and Adolescents Who Smoke Marijuana, Use Other Drugs, or Drink Alcohol 1951.1 Youth Who Are Not in DFPS Conservatorship and Are Not Unemancipated 1951.2 Children and Adolescents in DFPS Conservatorship 1951.3 Youth in Extended Care or Return to Care 1952 Newborns Exposed to Drugs or Alcohol 1952.1 Safety Plan for a Substance-Exposed Newborn 1960 Treatment for Drug and Alcohol Abuse 1961 Treatment Options for Drug and Alcohol Abuse 1962 Education When Treatment Is Not Recommended by an OSAR Screener or Provider 1963 When Treatment Is Unavailable, Resources Are Scarce, Waiting Lists Are Long, or the Distance Is Too Far to Travel 1964 The Prevention and Early Intervention Program (PEI) 1965 Indicators of Progress Made Toward Recovery 1966 Developing a Safety Plan in Case a Client Relapses 1970 Drug-Endangered Children 1971 Drug Raids to Protect Drug-Endangered Children 1972 Safety Tips for Visiting Homes or Areas Where Substance Abuse Is Practiced 1973 Recognizing When a Caseworker Is Physically Exposed to Drugs 1980 Assessing Substance Abuse Section 2000: Intake, Investigation, and Assessment 2000 Intake, Investigation, and Assessment 2100 The Intake Process for Reports of Abuse or Neglect 2110 The Roles of SWI and CPS During Intake 2120 Requirements for Reporting Abuse or Neglect 2121 Legal Requirements for Reporting Abuse or Neglect 2122 Special Issues Relating to Reporting Abuse or Neglect 2130 The Process for Reporting Abuse or Neglect to the DFPS Statewide Intake Division (SWI) 2131 Reporting Directly to SWI About Abuse or Neglect 2132 Reports Made to Field Offices 2140 Screening and Prioritizing Reports of Abuse or Neglect 2141 The Allegations That CPS Accepts for Investigation and Assessment 2141.1 Criteria for Initiating an Investigation 2141.2 Applying Statutory Definitions of Abuse or Neglect to Determine if a Report Meets the Criteria for CPS Investigation 2141.3 Incomplete or Questionable Reports of Abuse or Neglect 2141.4 When Abuse or Neglect Occurs in a Foster or Adoptive Home 2141.5 Reports of Abuse or Neglect That Relate to Child-Care Facilities 2142 Assigning Priority to Reports of Abuse or Neglect 2143 The Role of SWI in Screening Reports of Abuse or Neglect 2144 The Role of CPS in Screening Reports of Abuse or Neglect 2144.1 Contacting Collateral Sources About Reports of Abuse or Neglect 2144.2 The CPS Supervisor's Role in Screening Reports of Abuse or Neglect 2144.3 Formally Screening Reports of Abuse or Neglect (The Role of the Investigation Screener) 2144.31 Criteria for Formally Screening Reports of Abuse or Neglect 2144.32 CPS Staff Who Formally Screen Reports of Abuse or Neglect 2144.33 Determining a Report's Eligibility for Screening 2144.34 Reports That Clearly Meet Investigation Guidelines 2144.35 Reports That Do Not Clearly Meet Investigation Guidelines 2144.36 Recommending a Formally Screened Report for Investigation 2144.37 Closing a Formally Screened Report (Not Recommending Investigation) 2144.38 Time Frames for Completing the Formal Screening of a Report 2144.39 Documenting the Formal Screening of a Report 2144.4 Notifying the Reporter When a Report Is Closed 2145 Changing the Priority of a Report About Abuse or Neglect 2146 Closing Reports of Abuse or Neglect Without Assignment for Investigation 2146.1 Reports of Abuse or Neglect That Require Supervisory Approval for Closure 2147 Receiving a New Report During an Open Investigation of Abuse or Neglect 2148 When a Child is Abandoned in a DADS Facility 2150 When to Notify Law Enforcement About Reports of Abuse or Neglect 2200 Investigation and Assessment 2210 Objectives and Casework Process 2211 Workers Who Perform Investigations 2212 Roles of the Worker and Supervisor 2213 Separation of Investigatory and Service-Delivery Functions 2220 Miscellaneous Provisions 2221 Assignment and Required Completion of Investigations 2222 Jurisdictional Issues Involving a Child's County of Residence 2222.1 Definition of Child's County of Residence 2222.2 Preventing and Resolving Disagreements Among Staff Regarding Residence Designations 2222.3 County of Child's Residence Is Unknown / Child Is Temporarily Away From Home 2222.4 Expectant Mother Residing in Texas Department of Corrections Facility or State Mental Hospital 2222.5 Roles of Secondary Workers 2223 Time Frames for Investigations 2223.1 Time Frame for Progressing an Intake to the Investigation Stage 2223.2 Time Frames for Initiating Priority I and Priority II Investigations 2223.3 Twenty-Four Hour Documentation 2223.31 Documentation of Removal, Initial Placement and Medical Consenter 2223.4 Time Frame for Completing Investigation Actions 2223.5 Time Frame for Documenting the Investigation 2223.6 Time Frame for Approving the Investigation 2223.7 Extending Time Frames 2224 Types of Investigations, Case Actions, Services, and Conclusions 2224.1 Thorough Investigations 2224.11 Interested Relatives and Significant Non-related Parties in Thorough Investigations 2224.2 Abbreviated Investigations 2224.3 Unable To Complete an Investigation 2224.31 When a Family Has Moved or Cannot Be Located 2224.32 When a Family Is Uncooperative 2224.33 Documentation in an Unable to Complete/Cannot Locate Investigation 2224.34 Locating a Family that Moved During an Investigation 2224.35 Transferring a Case to a Family's New Location 2224.36 When a Subsequent Intake Is Received for a Family With a Previous Unable to Complete Investigation (Close – Family Moved/Cannot Locate) 2224.37 Interference With an Investigation 2224.38 Child Safety Check Alert List 2224.4 Preliminary Investigations (Administrative Closure) 2224.41 Preliminary Investigations Closed for Statutory Reasons 2224.42 Preliminary Investigations Closed for Programmatic Reasons 2224.43 Preliminary Investigations of Anonymous Reports 2225 Requirements to Protect Locating Information of Family Violence Victims 2225.1 Families Who Participate in the Address Confidentiality Program 2225.2 Securing the Confidential Address 2225.3 Entering an OAG-Issued Substitute Post Office Box Address in IMPACT 2225.4 Obtaining the Confidential Address (Abuse and Neglect Cases Only) 2225.5 Sending Legal or Other Written Information 2225.6 When a Child Is Removed and DFPS Is Managing Conservator 2225.7 Disclosing a True Physical Address 2225.8 Youth Transitioning Out of DFPS Care 2226 Confidentiality When Working With Individuals With HIV 2226.1 Release of HIV Status 2226.2 The Court System 2230 Conducting the Investigation 2231 Objectives of Investigations 2232 Casework Tasks Performed When Starting an Investigation 2232.1 Abuse and Neglect Background Checks 2232.2 Staffing a Report Assigned for Investigation 2232.3 Arranging Joint Investigations With Law Enforcement 2232.4 Contacting the Reporter Before Initiating the Investigation 2232.5 Multiple Referral Reports 2232.51 Worker Responsibilities 2232.52 Supervisor Responsibilities 2232.53 Child Safety Specialist Responsibilities 2232.6 Making a Contact to Initiate the Investigation 2232.7 Follow-Up When Contact Is Not Made Within Priority Time Frames 2233 Investigating Allegations of Abuse or Neglect 2233.1 Investigating Alleged Perpetrators 2233.2 Investigating Allegations of Abuse or Neglect Without Naming a Perpetrator 2233.3 New Intake or Allegation Received During an Open Investigation 2233.4 Subsequent Investigations on a Family 2234 Assessing Safety 2234.1 Initial Safety Assessment 2234.11 Background Checks During the Initial Safety Assessment 2234.12 Time Frames Related to the Initial Safety Assessment 2234.13 Examples of Priority 1 and 2 Time Frames for Initial Safety Assessments 2234.2 Casework Process for Assessing Initial Safety 2234.21 Handling Safety-Related Tasks at the Beginning of the Investigation 2234.22 Identifying a Present Danger of Serious Harm 2234.23 Identifying Insufficient Protective Capacity 2234.24 Determining Elevated Child Vulnerability 2234.25 Determining Safety Criteria for Decision Making 2234.26 Making the Safety Decision 2234.27 Holding a Staffing Meeting and Obtaining Approval 2234.28 Completing the Safety Assessment Page 2234.29 Case Merge and the Safety Assessment Page 2234.3 Responding to Safety Concerns 2234.31 Controlling Safety Threats 2234.32 Assessing the Family’s Response to Child-Safety Issues 2234.33 Developing a Safety Plan 2234.34 Developing a Safety Plan When Removing an Alleged Perpetrator From the Home 2234.35 Developing a Safety Plan When Transferring to Family-Based Safety Services 2234.36 Initiating Safety Plans in Other Stages 2234.4 Criteria for Parental Child Safety Placements 2234.41 When a Removal Is More Appropriate Than a Parental Child Safety Placement 2234.42 Considerations and Tasks to Complete Before the Parental Child Safety Placement Occurs 2234.43 Conducting Criminal Background Checks for Parental Child Safety Placements 2234.44 Conducting Abuse and Neglect Background Checks for Parental Child Safety Placements 2234.45 Developing Plans for a Parental Child Safety Placement 2234.46 Ongoing Assessment of the Parental Child Safety Placement (PSCP) 2234.47 Closing a Case Involving a Parental Child Safety Placement 2234.5 Subsequent Safety Assessments During an Investigation 2234.51 Assessing Safety at the End of the Investigation 2234.6 When Safety Assessments Do Not Apply 2235 Assessing Risk 2235.1 Casework Process for Assessing Risk 2235.11 Time Frames for the Risk Assessment 2235.12 Abuse and Neglect Background Checks 2235.2 Risk Areas of Concern 2235.3 Risk Factors and Categories Within Each Area of Concern 2235.31 Child Vulnerability Risk Factors and Categories 2235.32 Caregiver Capability Risk Factors and Categories 2235.33 Quality of Care Risk Factors and Categories 2235.34 Maltreatment Pattern Risk Factors and Categories 2235.35 Home and Social Environment Risk Factors and Categories 2235.36 Documenting Domestic Violence on the Risk Assessment Tool 2235.37 Response to Intervention Risk Factors 2235.38 Protective Capacities 2235.4 Assigning a Level of Concern to Each Risk Area 2235.5 Determining Risk of Abuse or Neglect at the End of the Investigation 2235.51 Staffing of Dispositions, Risk, and Decision About Services 2235.52 When Children Are at Risk 2235.53 Children Are Not at Risk 2235.6 Where to Document the Risk Assessment 2235.7 Investigations in Which Risk Assessments Are Not Conducted 2236 Referring the Family for Community Services 2236.1 Referrals to Early Childhood Intervention (ECI) 2236.11 Investigation Stage and Findings 2236.12 Family-Based Safety Services (FBSS) Stage 2236.13 Conservatorship (CVS) Stage 2236.14 General Referral Procedures 2237 Family Team Meetings 2237.1 Family Team Meeting (FTM) Referral Criteria 2237.11 Circumstances Requiring an FTM Referral 2237.12 Circumstances Allowing an FTM Referral 2237.2 Scheduling and Coordinating FTMs 2237.3 Family Team Meeting Participants 2237.4 Caseworker and Supervisor Roles at Family Team Meetings 2237.5 Documentating Family Team Meetings 2237.51 Investigation Caseworker 2237.52 Family Team Meeting Facilitator 2237.6 Dispute Resolution 2238 Case Transfers 2238.1 Transferring a Case to Family-Based Safety Services (FBSS) 2238.11 Making Key Decisions About Transferring a Case to FBSS 2238.12 Maintaining Contact With the Family During the Transfer to FBSS 2238.13 Delivering Services During a Transfer to FBSS 2238.14 Requesting That the Court Order FBSS 2238.15 Documenting the Transition to FBSS 2238.16 Documenting an Investigation Without Offering FBSS 2238.2 Transferring a Case to Conservatorship 2238.21 Conferring Through a Post-Removal Staffing 2240 Investigative Interviews 2241 Interviews with Alleged Victims 2241.1 Obtaining Consent to Interview 2241.2 Basic Requirements During the Interview 2241.3 Substitute Interviews 2241.31 Substitute Interviews for Alleged Victims of Sexual Abuse or Serious Physical Abuse 2242 Interviews With Other Children in the Home 2243 Interviews with Parents, Alleged Perpetrators, and Other Adults 2243.1 Interviews with Parents or Primary Caretakers 2243.2 Interviews with Alleged Perpetrators 2243.3 Interviewing Parents or Alleged Perpetrators 2243.4 Interviews with Other Adults 2244 Interviews with Collateral Sources 2245 Visits to the Home 2245.1 Consent to Enter a Home 2245.11 Worker Requests Permission to Enter a Home 2245.12 Who Has the Authority to Give Consent to Enter the Home 2245.13 Capacity to Consent 2245.14 Voluntary Consent 2245.15 Withdrawal of Consent 2245.16 When Parents Disagree About Consent 2245.17 Scope of the Consent Given by an Adult Caretaker, Child, or Occupant of the Home 2245.2 Exigent Circumstances Relating to Entry of a Home 2245.3 Documenting the Visit to the Home 2245.4 Address Confidentiality Program of the Office of the Attorney General (ACP-OAG) 2246 Recording Interviews With Children on Audiotape or Videotape 2246.1 Unusual Situations That May Legitimately Preclude Taping Interviews 2246.2 Documenting in IMPACT Whether Interviews Were Taped 2246.3 Confidentiality of Taped Interviews 2246.4 Labeling, Storing, Retaining, and Purging of Taped Interviews 2247 Overview of Transporting a Child During an Investigation 2247.1 Transporting a Child From School for an Interview 2247.11 Obtaining Supervisory Approval to Transport a Child 2247.12 Determining the Basis of Authority for Transporting a Child 2247.13 Informing Law Enforcement Involved in a Joint Investigation 2247.14 Documenting the Transporting of a Child 2247.2 Transporting a Child in Other Circumstances 2247.3 Notifying the Parents Before Transporting a Child 2247.31 When Speaking Directly With a Parent About Transporting a Child 2247.32 When Direct Contact With the Parent Cannot Be Made 2247.33 Concealing the Location to Which a Child Is Transported 2248 Individual and Private Interviews 2250 Examinations of Alleged Victims and Other Children in the Home 2251 Examinations by Workers 2251.1 Visual Examinations 2251.2 Sexual Abuse Examinations 2252 Medical, Psychological, and Psychiatric Examinations 2253 Purchase of Medical, Psychological, and Psychiatric Examinations 2254 Medical and Mental Health Records 2260 Other Investigation Activities 2261 Notice of Report: Allegations, Interviews and Examinations 2261.1 Giving Notice When Interviewing or Examining a Child for an Investigation 2261.2 Definitions Related to Notice of Report 2261.3 Identifying and Locating Parents and Guardians 2261.4 Time Frames Related to Notice 2261.41 Exceptions to Providing Notice 2261.5 Means and Content of Notice 2261.6 Documentation of Notice 2261.61 When Providing Notice 2261.62 When Withholding Notice 2261.63 When Delaying Notice by Request 2262 Documentary Evidence Needed for the Case Record 2262.1 Photographs as Evidence 2262.11 Camera-Related Requirements 2262.12 Consent and Authority to Photograph and Documentation of Witnesses 2262.13 Photographing the General Appearance of a Child 2262.14 Photographing a Child's Injuries 2262.15 Photographing the Physical Evidence and Incident Scenes 2262.16 Photographing the Home and Living Environment 2262.17 Deleting or Altering Photographs 2262.18 Digital Storage of Digital Photographs in IMPACT 2262.19 Storing Prints of Photographs in the Paper Case File 2262.2 A Child's School Records 2263 Criminal Background Checks 2264 Expedited Background Checks For Emergency Placements 2264.1 Expedited DPS or IMPACT History Checks 2264.2 Expedited National Criminal History Checks 2264.21 Additional Requirement For Fingerprint Card Within Seven Days Requires a Safety Plan 2264.22 Consequences of Not Providing Completed Fingerprint Cards 2264.3 Procedure for Obtaining Expedited Background Checks 2264.4 Use of the Background Check Information 2264.5 Limitations 2270 Concluding the Investigation and Assessment 2271 Definitions of Dispositions of Abuse or Neglect 2271.1 Determining the Overall Disposition for an Investigation 2272 Definitions of Overall Roles 2272.1 Determining the Overall Role for a Person in an Investigation 2273 Notification About Investigation Results 2273.1 Notification by Type of Investigation 2273.11 Notification in Abbreviated and Thorough Investigations 2273.12 Notification in Administratively Closed Investigations 2273.13 Other Provisions that Apply to Any Type of Investigation 2273.14 Exceptions to Providing Notification 2273.2 Form of Notification 2273.3 Documentation Related to Notifications 2273.4 Mandatory Written Notification to Designated Perpetrator or Designated Victim/Perpetrator 2273.5 Mandatory Written Notification to Alleged Perpetrator Whose Allegations are Ruled Out 2273.6 Optional Written Notification to Parents and Guardians 2273.7 Notifying a Reporter When the Investigation Is Complete 2273.8 Special Notification Requirements 2274 Removal of Alleged Perpetrator Role Information 2280 Documenting and Approving the Investigation and Assessments 2281 Documenting in the IMPACT System 2281.1 Completing the Maintain Person Task 2281.11 Person Identifying and Locating Information 2281.12 When a Person Has Died 2281.13 Personal Identifiers (Social Security Number, Driver's License Number) 2281.14 Person Race and Ethnicity 2281.15 Person Language 2281.16 Person Characteristics 2281.17 Person Search, Person Merge, and Case Merge 2281.18 Add, Relate, or Delete Persons in the Investigation Stage of IMPACT 2281.19 Change Principal to Collateral 2281.2 Completing the Maintain Allegation Task in IMPACT 2281.3 Completing the Contacts Task 2281.31 Documenting Contacts Within 24 Hours 2281.32 Documenting the Contact That Initiates the Investigation 2281.33 Documenting All Other Investigation Contacts 2281.4 Completing the Safety Assessment and Risk Assessment Tasks 2281.5 Completing the Services and Referrals Checklist Task 2281.6 Completing the Investigation Conclusion Task 2281.61 Completing the EA Eligibility Section 2281.62 Consistency Check Between the First EA Question and the Risk Finding or Safety Plan 2281.7 Completing Miscellaneous Investigation Tasks 2281.71 External Documentation Task 2281.72 Medical/Mental Assessment Task 2281.73 Service Authorization Task 2281.74 Conservatorship Removal Task 2281.8 Establish Relationships in Family Tree in the Investigation Stage 2282 External Documentation Required: Forms, Letters, Documents, and Photos 2282.1 The Worker's Original Case Notes 2283 Children Who Have Been Previously Adopted 2283.1 Documenting Health, Social, Educational, and Genetic History (HSEGH) Information About the Birth Family In a Subsequent Investigation 2283.2 Documenting Child Placement Characteristics of "Previously Adopted" 2283.3 Documenting Child Placement Characteristics in Dissolved Intercountry Adoptions 2284 Approving the Investigation 2284.1 Investigations That Require a Secondary Approver Before Being Closed 2290 Reviews and Hearings 2291 Informal Review of Complaints During Investigations 2292 Administrative Review of Investigation Findings 2292.1 Determination and Notice of Eligibility 2292.11 Initial Determination of Eligibility 2292.12 Notice of Initial Eligibility Determination 2292.2 Conditions Allowing a Delay of the ARIF 2292.21 Notice of Delay of ARIF 2292.22 Eligibility Determination and Notice After an ARIF Has Been Delayed 2292.3 Conducting the ARIF 2292.31 Notification of the Time, Place, and Conduct of the ARIF 2292.32 ARIF Proceedings 2292.4 Final Written Decision of ARIF 2292.5 Documentation of the ARIF Decision and Change of Allegations in CAPS 2292.51 Documentation and Changing Allegations in the ARIF Stage 2292.52 Documentation in a Closed-Stage Addendum Contact 2292.53 Changing Allegations Through Database Correction 2292.54 Changing the Type of Abuse or Neglect in a Confirmed Allegation 2292.55 Changing the Severity of a Confirmed Allegation to or From "Fatal" 2292.6 Notification of Results of the ARIF 2292.61 Notification of Written Decision to Requester 2292.62 Notification of Written Decision to Parent--Guardian and Reporter 2292.63 Accessing, Processing, and Filing Notification Letters 2292.7 ARIF During the Release-Hearing Process 2293 Release Hearings 2293.1 Sustained Conclusions About Designated Perpetrators and Designated Victim/Perpetrators 2293.2 Releasing Information About Designated Perpetrators or Designated Victim/Perpetrators 2293.3 Notice Requirements for Releasing Information to Outside Parties 2293.4 Prerequisites for Release Hearings 2293.5 Release-Hearing Procedures, Decisions, and Subsequent Actions 2294 Reviews by the Office of Consumer Affairs 2294.1 Overview of the Review Process 2294.2 Regional Responsibilities 2300 Special Intake and Investigative Activities 2310 When a Child Dies 2311 Notification When a Child Dies 2311.1 Law Enforcement 2311.2 Medical Examiner or Justice of the Peace 2311.3 DFPS Staff When a Child Dies 2311.4 The Parents and Others When a Child Dies 2312 Investigating a Child's Death 2312.1 Coordinating With Law Enforcement to Investigate a Child's Death 2312.2 Steps for Investigating a Child's Death 2312.3 Documenting a Child's Death 2312.31 Completing the Maintain Person Task in IMPACT When a Child Dies 2312.32 Completing the Maintain Allegation Task in IMPACT When a Child Dies 2312.33 Ensuring Consistency in IMPACT When a Child Dies 2313 Regional Responsibility to Review Cases of Child Death 2314 Child Death Committee / Teams Glossary 2315 Release of Information on a Child Fatality Investigation 2320 Investigation of Lack of Medical Care Because of Religious Beliefs 2330 Reports Alleging Medical Neglect of Disabled Children With Life-Threatening Conditions 2331 Investigations Involving Children Who Have Special Health Care Needs 2340 Investigating Reports That Involve Disabled People 2350 Investigating Reports of Abuse or Neglect on Military Bases 2360 Baby Moses Cases 2361 Criteria for a Baby Moses Case 2361.1 A Harmed Infant 2361.2 A Designated Emergency Infant Care (DEIC) Provider 2362 Investigating Cases Under the Baby Moses Law 2362.1 Legal Provisions 2362.2 Disposition of a Baby Moses Case 2362.3 When Someone Claims to be a Parent or Relative of the Infant 2370 Special Requests 2371 Casework-Related Special Requests 2371.1 Reclassifying a Casework-Related Special Request as an Intake 2372 Special Requests (Administrative) 2380 Out-of-State Incident and Perpetrators 2390 Intake and Investigation Involving a Minor Who Wants or Had an Abortion Without Knowing 2391 Exceptions to Confidentiality of Abortion-Related Information 2392 Definitions 2393 Intake Involving a Minor Who Wants or Had an Abortion Without Informing Her 2393.1 Statewide Intake Procedures Regarding Abortion-Related Information 2393.2 Regional Action on the Intake 2394 Abuse/Neglect Investigations Involving a Minor Who Wants or Had an Abortion Without Informing Her Family 2394.1 Reviewing the Intake 2394.2 Interviewing the Minor 2394.3 Authorizations Required for Disclosure 2394.4 Other Investigation Activities 2394.5 Concurrent Judicial Bypass Proceedings 2394.51 Assisting the Minor in Applying for Judicial Bypass 2395 Removal Involving a Minor Who Wants or Had Abortion Without Her Family Knowing 2400 Definitions and Authority 2410 Definitions 2411 Primary Statutory Definitions 2411.1 Statutory Definitions of Child Abuse and Neglect 2411.2 Statutory Definition of Person Responsible for Child's Care, Custody, or Welfare 2412 Terms Used in Primary Statutory Definitions 2413 Other Definitions 2420 CPS Authority for Investigating Reports of Abuse or Neglect 2421 Reports Within CPS Authority to Investigate 2422 Reports Not Within CPS Authority to Investigate 2422.1 Children Not Yet Born or Not Born Alive 2430 Dispositions of Allegations of Prenatal Drug or Alcohol Exposure 2431 Prenatal Exposure to Controlled Substances 2431.1 Findings of Physical Abuse for Prenatal Exposure to Controlled Substances 2431.2 Findings of Neglectful Supervision for Prenatal Exposure to Controlled Substances 2431.3 Disposition Guidelines for Prenatal Use of Controlled Substances 2432 Prenatal Exposure to Alcohol 2432.1 Findings of Physical Abuse for Prenatal Exposure to Alcohol 2432.2 Findings of Neglectful Supervision for Prenatal Exposure to Alcohol 2432.3 Disposition Guidelines for Prenatal Use of Alcohol 2433 Prenatal Exposure to Methadone or Controlled Medications 2434 Prenatal Use of Alcohol or Controlled Substance: Birth Imminent 2500 CPS Cooperation with Law Enforcement Officials 2510 CPS Roles During Criminal and Civil Investigations 2520 Arrangements with Local Criminal Justice Officials 2521 Office of the Inspector General 2522 Law Enforcement Agencies 2523 County or District Criminal Attorney 2524 The Courts 2600 Removing a Child From the Home 2610 Overview of Removing a Child From the Home 2620 Evaluate the Need for Removal 2630 Obtain Approval for Removal 2640 Determine the Basis of Authority for Removing a Child 2641 Types of Court Orders 2642 Definitions of Terms (Exigent Circumstances and Imminent Danger) 2650 Document the Removal of a Child 2660 Provide Notice and Gather Information Following a Removal 2661 Notification at Removal 2662 Gather Information About Child and Family 2662.1 Form 2279 Placement Summary 2662.2 Form 2626 Family Information 2662.3 Form 2625 Child Caregiver Resource 2662.4 Establish Relationships in Family Tree in IMPACT When Children Are Removed 2663 Notifying Relatives About the Removal of a Child 2663.1 Exercising and Documenting Due Diligence After Removal of a Child 2663.2 The Contents of the Notice to Relatives Following the Removal of a Child 2663.3 The Roles of the Removal and CVS Workers After Removing a Child 2663.4 Evaluating Relatives as Caregivers After a Child Has Been Removed 2670 Provide Information to the Child, Parents, Caregiver, and Court After a Removal 2671 Information Provided to the Parents at the Time of Removal 2672 Information Provided to the Child After a Removal 2673 Information Provided to the Caregiver at the Time of Placement 2674 Information Provided to the Court After Removal 2680 Select a Substitute Caregiver at the Time of Removal 2700 Intake and Investigation in Facilities Under the Authority of Other State Agencies 2800 Investigations of Personnel and Volunteers in Public and Private Schools 2810 Overview 2820 Definitions 2830 Criteria for Accepting Reports and Conducting School Investigations 2831 Reports Accepted for Investigation 2832 Reports Not Accepted for Investigation 2840 Conducting the School Investigation 2841 Notification to School Principal 2842 Basic Steps and Time Frames 2843 Conducting Interviews or Examinations 2850 Dispositions in School Investigations 2860 Notification of Findings in School Investigations 2861 Public School Investigations 2862 Private School Investigations 2863 Other Notifications 2870 Documenting the School Investigation Section 3000: Family Based Safety Services 3000 Family Based Safety Services 3100 Overview 3110 Philosophy, Goals, and Objectives 3111 The Role of the FBSS Caseworker 3112 The Role of the FBSS Supervisor 3113 The Purpose and Criteria for Providing FBSS 3115 Constitutional Requirements for Family-Based Safety Services and Family Reunification Cases 3120 Transferring a Case From Investigation to FBSS 3121 Referring a Case From Investigation to FBSS 3122 Conducting the FBSS Family Assessment 3122.1 Constitutional Requirements for an FBSS Family Assessment 3122.2 Scope and Purpose of an FBSS Family Assessment 3122.3 The Investigator's Role in an FBSS Family Assessment 3122.4 Steps for Conducting a Family Assessment 3123 Conducting the FBSS Staffing 3123.1 Deciding Whether to Transfer a Case 3124 Maintaining Contact With the Family During an FBSS Transfer 3124.1 The Necessity of Making Face-to-Face Contact During an FBSS Transfer 3130 Making Initial Face-to-Face Contact in an FBSS Case 3131 When to Make Initial Face-to-Face Contact in an FBSS Case 3132 Notifying a Supervisor When Unable to Meet the Time Frames for Face-to-Face Contact 3140 Working With Families to Develop an FBSS Plan 3141 Family Group Decision Making - Applying FGDM to an FBSS Case 3141.1 Applying Family Group Conferences to an FBSS Case 3141.11 Criteria for a Required Family Group Conference 3141.12 Criteria for an Optional Family Group Conference 3141.13 Documenting a Family Group Conference 3141.2 Applying Family Team Meetings to an FBSS Case 3143 Developing the Family Service Plan for an FBSS Case 3143.1 Holding an Initial Discussion About the Family Service Plan 3143.2 Developing Goals, Tasks, and Services for a Family Service Plan 3143.3 Completing and Signing the Family Service Plan 3144 Reviewing an FBSS Case 3144.1 The Frequency for Reviewing an FBSS Case 3144.2 Strategies for Reviewing an FBSS Case 3144.21 Using Family Group Conferences to Review an FBSS Case 3144.22 Using Case Consultations (Staffings) to Review an FBSS Case 3144.3 After Reviewing an FBSS Case 3145 Documenting an FBSS Case in IMPACT 3145.1 Documenting the Transfer of a Case From Investigation to FBSS 3145.2 Documenting the Level of Service or Closing a Case Without Offering Services 3145.3 Documenting the Family Service Plan 3145.4 Documenting Contacts and Visits 3145.41 Documenting Critical Contacts 3145.42 Documenting Noncritical Contacts 3145.43 Timeframes for Documenting FBSS Contacts 3145.44 Recording Narratives Under the Monthly Evaluation 3145.45 Identifying the Correct IMPACT Stage and Stage Type 3145.5 Documenting Supervisor Tasks 3145.51 Documenting Significant Consultations Between the Supervisor and Worker 3145.52 Documenting Supervisor Approvals of FBSS Contacts and Evaluations 3145.6 Documenting the Family Tree 3150 Closing a Case, Closing a Stage, and Transferring a Case 3151 Closing an FBSS Case 3151.1 Closing an FBSS Case Because CPS Services Are No Longer Needed 3151.2 Closing an FBSS Case When a Child Is Still in a Parental Child Safety Placement (PCSP) 3151.3 Closing an FBSS Case for Administrative Reasons 3151.4 Closing an FBSS Case in IMPACT 3152 Transferring a Case From FBSS to Substitute Care 3152.1 Removing a Child From the Home 3152.2 Documenting the Removal of a Child From His or Her Home 3152.3 Providing Substitute-Care Services 3153 Removing a Child From the Home After Reunification 3153.1 Avoiding Removal After Reunification 3153.2 Identifying Court Protocols Before Removing a Child After Reunification 3153.3 Providing Notification of Removal After Reunification 3153.4 Reassessing the Reunification Plan After a Child Is Reunited With the Family 3160 The Family Service Plan 3161 Purposes of the Family Service Plan 3162 Timeframes for the Initial Family Service Plan for an FBSS Case 3163 Reviewing and Updating the Family Service Plan 3164 Required Content of the Family Service Plan 3165 Parental Involvement in Service Planning – Ensuring the Involvement of Fathers 3166 Supervisory Approval and Completion of Family Service Plans 3167 Compliance With Family Service Plans 3168 Time Frames for Establishing and Updating Relationships in Family Tree 3170 Special Issues 3171 Immediate or Short-Term Protection During an FBSS Case 3172 Parental Child Safety Placement 3173 Children in DFPS Conservatorship Living at Home 3174 Unmarried, School-Age Parents 3175 When a Child Dies During an Open FBSS Case 3176 HSEGH Information for Previously Adopted Children 3177 Reasonable Accommodations and Modification of Services 3178 Family-Based Safety Services Involving a Minor Who Wants or Had Abortion Without Her Family Knowing 3179 Referral to Early Childhood Intervention (ECI) Services 3200 Purchased Services for Families Receiving Family Based Safety Services 3210 Overview 3220 Services Purchased 3230 Authorizing Services 3240 Concrete Services 3241 Definition and Goals 3242 Eligibility 3243 Documenting and Authorizing Concrete Services 3244 Reviewing and Approving a Request for Concrete Services 3250 Contracted Family Based Safety Services 3251 Overview 3252 Stages of Service 3253 Assigning and Monitoring a Contracted Family Based Safety Services (FBSS) Case 3254 Closing a Contracted Family Based Safety Services (FBSS) Case 3300 In-Home Safety Services (I-HSS) 3301 Permanency Planning in In-Home Services 3301.1 Permanency Planning 3301.11 Definition and State Policy 3301.12 The Permanency Planning Process 3301.2 The Permanency Plan in In-Home Services 3301.21 The Goal of Family Preservation 3301.22 Steps for Achieving the Permanency Goal 3301.23 Discussion of Efforts Made to Achieve the Permanency Goal 3310 Regular Family-Based Safety Services (FBSS) 3311 Definition and Objectives of FBSS 3312 Eligibility for Regular FBSS 3312.1 Criteria for Regular FBSS 3312.2 Cases That May Not Be Appropriate for Regular FBSS 3312.3 Determining Whether to Seek a Court Order or Removal for Regular FBSS 3312.4 Assigning Moderate FBSS 3313 Caseload, Frequency, and Content of Face-to-Face Contact 3313.1 Determining Caseload Size 3313.2 Making Face-to-Face Contact 3313.3 Meeting Federal Requirements 3313.4 When Face-to-Face Contact Is Made By Another Worker 3314 Initial Face-to-Face Contact Following Stage Progression 3315 Case Consultations (Staffings) for Regular FBSS 3320 Moderate Family-Based Safety Services (M-FBSS) 3321 Definition and Objectives 3322 Eligibility for Moderate FBSS 3322.1 Criteria for Moderate FBSS 3322.2 Cases That May Not Be Appropriate for Moderate FBSS 3322.3 Determining Whether to Seek a Court-Order or Removal for Moderate FBSS 3322.4 Assigning Intensive FBSS 3323 Caseload, Frequency, and Content of Face-to-Face Contact 3323.1 Determining Caseload Size 3323.2 Making Face-to-Face Contact 3323.3 Changing the Frequency of Contact 3324 The Moderate Family-Based Safety Services (M-FBSS) Initial Face-to-Face Contact 3325 Case Consultations (Staffings) for Moderate FBSS 3330 Intensive Family-Based Safety Services (I-FBSS) 3331 Definition and Objectives 3332 Eligibility for Intensive FBSS 3332.1 Criteria for Intensive FBSS 3332.2 Cases That May Not Be Appropriate for Intensive FBSS 3332.3 Determining Whether to Seek a Court-Order or Removal for Intensive FBSS 3333 Caseload, Frequency, and Content of Face-to-Face Contact 3333.1 Determining Caseload Size 3333.2 Preparing for Face-to-Face Contact 3333.3 Changing the Frequency of Contact 3334 The Intensive Family-Based Safety Services (I-FBSS) Initial Face-to-Face Contact 3335 Case Consultations (Staffings) for Intensive FBSS 3336 Working With Children in FBSS Who Have Special Health Care Needs 3400 Family Reunification Services (FRS) 3410 Purpose of FRS 3420 Regular Family Reunification Services (R-FRS) 3421 The Discharge Planning Meeting and Home Visits 3421.1 Assessing Safety and Reviewing the Family Plan 3421.2 Scheduling a Discharge Planning Meeting 3421.21 The Caseworker's Duties at a Discharge Planning Meeting 3422 Case Consultations (Staffings) and Reviews 3423 Making Face-to-Face Contact 3423.1 Home Visits Before a Child Returns Home 3423.2 Home Visits After a Child Returns Home 3423.3 Making Contact 48-Hours After a Child Returns Home 3424 Terminating Conservatorship 3425 Closing the Case 3430 Moderate In-Home Safety Services in the Reunification Safety Services Stage 3440 Intensive Early Family Reunification Services (IE-FRS) 3441 Definition and Objectives 3442 Eligibility 3443 Caseload, Frequency, and Content of Face-to-Face Contact 3443.1 Determining Caseload Size 3443.2 Making Face-to-Face Contact 3444 Initial Face-to-Face Contact and Intensive Early Reunification Safety Services Assessment 3445 Holding a Removal Staffing for an IE-FRS Case 3445.1 Holding a Staffing for Intensive Early Family Reunification Services (IE-FRS) 3445.2 Developing the Initial Service Plan for Intensive Early Family Reunification Services (IE-FRS) 3445.3 Conducting Reviews for Intensive Early Family Reunification Services (IE-FRS) 3445.31 Conducting a 60-Day Review for Intensive Early Family Reunification Services (IE-FRS) 3445.32 Conducting a 90-Day Review for Intensive Early Family Reunification Services (IE-FRS) 3445.33 Conducting a 120-Day Review for Intensive Early Family Reunification Services (IE-FRS) 3450 Intensive Family Reunification Services (I-FRS) 3451 Definition and Objectives 3452 Eligibility 3453 Caseload, Frequency, and Content of Face-to-Face Contact 3453.1 Determining Caseload Size 3453.2 Making Face-to-Face Contact 3453.3 Decreasing Contact 3454 Initial Face-to-Face Contact and Intensive Reunification Safety Services Assessment 4000 Reserved for Future Use 4000 Reserved for Future Use Section 5000: Court-Related Services 5000 Court-Related Services 5100 Overview of Court-Related Services 5110 Safeguarding the Legal Rights of Parents and Children 5120 Documentation of Legal Status and Legal Action 5130 Court Orders That Conflict With CPS Policy or Practice 5200 Court-Related Services for Children at Risk of Abuse or Neglect 5210 Protective Court Orders 5211 Ex Parte Temporary Protective Orders 5212 Removal of the Alleged Perpetrator from the Home 5213 Temporary Restraining Orders 5214 Court-Ordered Participation in CPS Services 5220 Involuntary Removal of a Child 5221 Types of Involuntary Removal of a Child 5222 Full Adversary Hearings When Removing a Child 5223 Preparing a Court Case to Remove a Child 5223.1 Preparing an Affidavit for Removal of a Child 5223.2 Determining the Jurisdiction and Venue of a Lawsuit to Remove a Child 5223.3 Providing Information for a Petition to Remove a Child 5223.4 Providing Other Supporting Information for Removal of a Child 5223.5 Appearing as a Witness in a Hearing to Remove a Child 5224 After an Adversary Hearing to Remove a Child 5230 Providing Written Notice to Parents When Removing a Child 5231 When to Provide Written Notice About Removing a Child 5232 Completing Form 2231 Notice of Removal 5233 Delivering Written Notice When Removing a Child 5233.1 Providing Notice When Removing a Child Based on Voluntary Relinquishment 5234 Conducting a Diligent Search for Missing Parents 5234.1 What the Law Requires of a Diligent Search for Missing Parents 5234.2 When a Parent of an Indian Child Cannot Be Located 5234.3 Locating One or More Alleged Biological Fathers 5234.4 How to Conduct a Diligent Search for Missing Parents 5240 Court-Ordered Removal after an Emergency Ex Parte Hearing 5250 Emergency Removal Without a Court Order 5251 Delivering a Child to the Child's Parents 5252 Emergency Removal from the Child's Parents Without a Court Order 5300 Court-Related Services for Children in Conservatorship 5310 Required Services 5311 Working with the Child's Attorney and Guardian Ad Litem 5320 Time Frames for Temporary Orders for Managing Conservatorship 5330 Required Court Reports 5340 Required Administrative Reviews 5350 Required Court Reviews and Hearings 5351 The 60-Day Status Hearing 5352 Permanency Hearings for Children Under Temporary DFPS Conservatorship 5352.1 The Purpose of a Permanency Hearing 5352.2 Meeting the Time Frames for Holding a Permanency Hearing 5352.3 Filing a Service Plan With the Court After DFPS Is Appointed Temporary Conservator 5352.4 Filing a Permanency Progress Report With the Court and Parties 5352.5 Meeting the Content Requirements for the Permanency Progress Report 5352.6 Obtaining Approval of a Permanency Progress Report 5353 Placement Review Hearings for Children Under Permanent DFPS Conservatorship 5353.1 The Purpose of a Placement Review Hearing 5353.2 Meeting the Time Frames for Holding a Placement Review Hearing 5353.3 Filing a Placement Review Report With the Court and Parties 5353.4 Meeting the Content Requirements for a Placement Review Report 5353.5 Obtaining Approval of a Placement Review Report 5354 Dispositional Hearings 5360 Special Court Approvals and Notifications 5361 Obtaining Court Approval 5362 Notifying the Court 5363 Extension of Court Jurisdiction Past Turning 18 5363.1 General Provisions 5363.11 Overview 5363.12 Required Actions for All Youth Aging out of DFPS Conservatorship 5363.2 Court Jurisdiction and Reviews in Extended Foster Care 5363.21 Extended Foster Care Review Hearings 5363.22 Required Actions for the Caseworker 5363.3 Court Jurisdiction and Reviews During and After Trial Independence 5363.31 Court Jurisdiction and TI 5363.32 Required Court Actions for the Caseworker 5363.4 Court Jurisdiction and Reviews for Young Adults Receiving Transitional Living Services Whose TI Period has Ended 5363.41 Court Jurisdiction and Transitional Living Services 5363.42 Required Court Actions for the Caseworker 5363.5 Court Jurisdiction and Reviews Pending Guardianship Referral 5363.51 Required Court Actions for the Caseworker 5370 Child Support for Children in Substitute Care 5371 Referring Child Support Cases to the Office of the Attorney General 5372 Updating Information for the Office of the Attorney General 5373 Referring Cases to the Office of the Attorney General (OAG) for Paternity Testing 5374 Enforcement of Child Support Orders 5375 Obtaining Information on Child Support Payments Made to the Office of the Attorney 5376 Closing DFPS Child Support Cases in the Office of the Attorney General (OAG) Automated System 5376.1 Factors That Affect Closure of DFPS Child Support Cases in the Office of the Attorney General (OAG) Automated System 5377 Steps for a Relative Caretaker to Obtain Child Support Services After DFPS Conservatorship Is Dismissed 5380 Legal Determination of Adoptability 5390 Bureau of Vital Statistics Reporting Requirements 5400 Special Issues 5410 The Managing Conservator's Annual Court Report 5420 Court-Ordered Social Studies 5430 Voluntary Relinquishment 5431 Court Orders Based on Affidavits of Relinquishment 5432 Negotiating a Final Order for Conservatorship 5432.1 Using Mediation to Resolve Conservatorship Disputes 5432.11 Requirements for Mediation 5432.12 Types of Mediation 5432.13 Who Must Attend Mediation (Formal and Informal) 5432.2 Agreeing to Accept DFPS Conservatorship Without Termination of Parental Rights 5431.21 Actions Prohibited When Negotiating for Conservatorship 5500 Judicial Bypass to Parental Notification of Abortion 5510 DFPS Appointed as Guardian Ad Litem in Judicial Proceedings to Bypass Parental Notification of Abortion 5511 Role and Responsibilities of the DFPS Guardian Ad Litem 5512 Appointment as Guardian Ad Litem of Minor in DFPS Conservatorship 5513 Reporting Child Abuse and Neglect 5514 Official Business Record: CAPS, Format, Confidentiality and Retention Section 6000: Substitute-Care Services 6000 Substitute-Care Services 6100 Overview 6110 Overview of Substitute Care 6120 Before Removing a Child and Placing the Child in Substitute Care 6130 Providing Substitute Care After a Child Is Removed 6131 Removing a Child 6131.1 Creating FSU and SUB Stages in IMPACT 6131.2 Assigning a Conservatorship (CVS) Caseworker 6131.3 Handling Initial CVS Caseworker Activities 6132 Consulting With Staff After a Child Is Removed 6133 Locating Relatives and Providing Notice of Removal 6133.1 When Relatives Have Been Contacted and Have Responded 6134 Providing Substitute Care Immediately After a Child Is Removed 6134.1 Substitute Care Services to the Parents 6134.2 Substitute Care Services to the Child 6134.3 Substitute Care Services to the Caregiver 6134.4 Substitute Care Services to Grandparents or Other Relatives 6200 Permanency Planning in Substitute Care 6210 Permanency Planning 6211 The Permanency Plan 6211.1 Concurrent Permanency Planning 6211.2 Permanency Planning for Children With Intellectual or Developmental Disabilities in Institutional Settings 6212 Permanency Planning Goals 6212.1 Family Reunification 6212.2 Adoption 6212.3 Permanent Managing Conservatorship to a Relative or Suitable Individual 6212.4 Another Planned Permanent Living Arrangement 6213 Selecting the Permanency Goal 6213.1 Prioritizing Permanency Goals 6213.2 Ruling Out Family Reunification 6213.3 Adoption vs. Conservatorship 6213.4 Another Planned Permanent Living Arrangement 6213.5 Assessing Priority of Permanency Goals 6220 Implementing the Permanency Plan 6221 Documentation of the Permanency Plan 6221.1 Approval of the Plan 6222 Presentation of the Permanency Plan to the Court 6222.1 Changing or Revising the Permanency Plan 6223 Specific Steps for Achieving the Permanency Goal 6223.1 Specific Steps for Implementing the Permanency Plan 6223.2 Specific Steps for Meeting Time Frames for Permanent Family Placements 6223.3 Specific Steps when Child's Permanent Placement Involves the Department Maintaining Conservatorship 6224 Discussion of Efforts Made to Achieve the Permanency Goal 6230 Recommending a Conservatorship Option That Supports the Permanency Goal 6231 Dismissal of Conservatorship 6232 Transferring Conservatorship From DFPS to a Suitable Person 6233 Termination of Parental Rights 6234 DFPS Conservatorship Without Termination of Parental Rights 6300 Placement Actions in Substitute Care 6310 The Placement Process for Initial and Subsequent Placements 6311 Identify the Child's Needs 6312 Identify the Child's Permanency Goal 6313 Select Appropriate Placement Category and Follow Process 6313.1 Centralized Placement Team 6314 Consider Key Issues in Selecting a Caregiver 6314.1 Required Issues to Consider 6315 Secure Appropriate Approvals 6316 Discussing the Move 6316.1 Pre-Placement Visit 6317 Making the Placement 6318 Issues Regarding Subsequent Placements 6318.1 Selecting a Subsequent Caregiver 6318.2 Revising the Case Plan 6318.3 Plans for Children When Placement Is Unavailable 6320 Types of Placements 6321 Placement With Noncustodial Parents 6321.1 Definitions 6321.2 Consideration of Noncustodial Parent 6321.3 Assessment of the Noncustodial Parent 6321.4 Placement With the Noncustodial Parent 6322 Placing a Child With Relatives and Other Kinship Caregivers 6322.1 Definitions Related to Kinship Care 6322.11 Definition of Kinship Care 6322.12 Definition of a Kinship Caregiver (Verified and Unverified) 6322.13 Definition of a Fictive Kin or Other Designated Caregiver 6322.14 Definition of the DFPS Relative and Other Designated Caregiver Program 6322.15 Definition of a Kinship Development Worker 6322.16 Definition of Kinship Foster Care 6322.17 Definition of a Relative 6322.18 Definition of Permanency Care Assistance 6322.19 Definition of a Prospective Permanent Managing Conservator 6322.2 Placing a Child With an Unverified Kinship Caregiver 6322.21 Initial Steps for Placing a Child With an Unverified Kinship Caregiver 6322.22 Identifying Potential Relative or Fictive Kin Caregivers 6322.23 Assessing the Unverified Kinship Caregiver's Home and Conducting History Checks 6322.24 Identifying Additional Relatives and Kin 6322.3 When Placing a Child With an Unverified Kinship Caregiver Following a Removal 6322.31 Conduct and Evaluate CPS History Checks on Potential Kinship Caregivers 6322.32 Contact Potential Kinship Caregivers Not Ruled Out by a CPS History Check 6322.33 Conduct and Evaluate Criminal History Checks on Potential Kinship Caregivers 6322.34 Complete a Risk Assessment and a Written Home Assessment of the Kinship Caregiver 6322.35 Obtain Approval for a Caregiver With a CPS or Criminal History 6322.36 Request Special Court Action for Placement With Fictive Kin (Caregivers Not Related to the Child) 6322.37 Place a Child With a Kinship Caregiver After All Prerequisites Are Met 6322.38 Referring Across Regional Lines for Kinship Home Assessments and Services 6322.4 Services for Unverified Kinship Caregivers 6322.41 Providing the Kinship Manual and Agreement at Placement 6322.42 Referring the Case to the Regional Kinship Development Worker 6322.43 The Duties of a Kinship Development Worker 6322.44 Explaining the Federal Financial Assistance Available to an Unverified Kinship Caregiver 6322.45 Explaining the DFPS Financial Assistance Available to an Unverified Kinship Caregiver 6322.46 Advising the Unverified Kinship Caregiver About Support Services 6322.47 When Services Are Not Available to the Unverified Kinship Caregiver 6322.5 Verified Kinship Caregivers 6322.51 Kinship Caregivers Interested in Becoming Verified as Foster Parents 6322.52 Assisting a Kinship Caregiver Seeking Verification as a Foster Parent 6322.53 When a Kinship Caregiver Is Verified as a Foster Parent 6322.54 Foster Care Reimbursement Payments and Kinship Financial Assistance 6322.6 Services for Verified Kinship Caregivers (Foster Parents) 6322.7 Obtaining Permanency Care Assistance 6322.71 Adding Permanency Care Assistance to the Child's Plan of Service 6322.72 Ruling Out Family Reunification and Adoption Before Pursuing Permanency Care Assistance 6322.73 Discussing the Intent to Pursue Permanency Care Assistance 6322.74 Applying for Permanency Care Assistance 6322.75 Granting Permanent Managing Conservatorship to the Kinship Caregiver 6322.76 Granting Assistance to the Sibling of a Child Who Receives Permanency Care Assistance 6323 Placement with Licensed Caregivers 6323.1 Foster Family-Homes 6323.2 Foster Group-Homes 6323.21 Disallowing Placements into Foster Homes 6323.22 Re-Allow Placement Procedure 6323.3 Residential Group-Care Facilities 6323.31 DFPS-Licensed Institutions Serving Children With Intellectual or Developmental Disabilities 6323.4 Emergency Shelters 6323.5 Facilities Under the Authority of Other State Agencies 6323.51 Home and Community-Based Services (HCS) Program 6323.52 Intermediate Care Facilities for Persons with Mental Retardation / Related Conditions (ICF-MR-RC) 6323.53 Nursing Homes 6323.6 The IPTP Program - Short-Term Therapeutic Placement 6323.61 IPTP Definitions 6323.62 Determining Eligibility for IPTP Placement 6323.63 Referring a Child for IPTP Placement 6323.64 Planning for Discharge From IPTP Placement 6323.65 How to Request the Extension of an IPTP Placement 6323.7 Intense Foster Family Care Services 6324 Independent Living Arrangements 6324.1 Authorized Arrangements 6324.2 Unauthorized Arrangements 6325 Court-Ordered Placements in Unapproved Facilities 6330 Types of Care 6331 Emergency Care 6332 Basic Care 6333 Therapeutic Care 6334 Primary Medical Needs Care 6335 Habilitative Care 6340 Texas Service Levels System 6341 Definitions 6342 Service Level Determinations and Reauthorizations 6343 Responsibility for Timely Determinations 6343.1 Authorized and Billing Service Levels 6344 Common Application 6345 Procedures 6345.1 Obtaining an Initial Service Level Authorization (ASL) 6345.11 Process for Obtaining an Initial Service Level Authorization 6345.2 Scheduled or Non-Scheduled Review of Service Level 6345.21 Process for Obtaining a Scheduled or Non-Scheduled Review of Service Level 6345.22 Guidelines for Expired Service Level Authorization 6345.23 Retroactive Service Level Authorization 6345.3 Modifying Placement for ASLs and Billing Service Levels (BSLs) 6345.31 Placing a Child One or More Billing Service Levels Lower Than the Authorized Service Level 6345.32 Requesting a BSL That Is Higher Than the ASL 6345.33 End Dates for an ASL at the Basic Service Level 6345.4 State Office Eligibility Program Specialist Role and Responsibilities 6345.5 How to Appeal Disagreements With ASLs 6350 Out-of-State Placements 6360 Administrative Review of Foster-Parent Concerns About New Placements 6370 Abuse and Neglect Investigations of Placements Regulated by RCCL 6400 Case Planning 6410 Initial Assessment Plan 6420 The Case Plan 6421 The Child's Service Plan 6421.1 Documentation Required for a Child's Service Plan 6421.2 Approval and Implementation of the Child’s Service Plan 6422 The Family's Service Plan 6422.1 Assessing the Family 6422.2 Family Participation in Developing the Family Service Plan 6422.3 The Family Plan for Children Under Age Two 6422.4 Content of the Family Service Plan 6422.5 Completing and Documenting the Family Service Plan 6422.6 Filing the Family Service Plan With the Court 6430 Case Plan Review 6431 Reviewing the Family Service Plan 6432 Reviewing the Child's Service Plan 6433 Enforcement of the Family Service Plan 6434 Required Content When Reviewing a Service Plan 6435 Participation in the Case Plan Review 6436 Required Documentation for Child and Family Service Plans 6437 Special Types of Service Plan Conferences, Meetings and Reviews 6437.1 Periodic Review 6437.2 Administrative Case Reviews 6437.3 Permanency Planning Meetings 6437.31 Family Group Conferences 6437.32 Permanency Conferences 6437.4 Permanency Planning Meetings for Youth 16 and Over 6437.41 Circle of Support 6437.42 Transition Plan Meeting 6440 Case Planning in Subsequent Placements 6450 Special Requirements 6451 Children in Therapeutic Foster Care 6452 Children in Residential Treatment 6453 The Health, Social, Educational, and Genetic History (HSEGH) Report 6500 Services to Children in Substitute Care 6510 Placement Supervision 6511 Contact With the Child 6511.1 Conducting Monthly Visits With the Child 6511.11 Preparing for the Monthly Visit 6511.12 Conducting the Monthly Visit 6511.13 Assessing the Monthly Visit 6511.14 Documenting the Monthly Visit 6511.15 Following Up on Identified Needs 6511.2 Visits Conducted by an Alternate Caseworker 6511.3 Responsibility for Contact Across Regional Lines 6511.4 Ensuring Access to the Caseworker and Unit Management 6511.41 Providing the Caseworker's Contact Information (Form 6590) 6511.42 Explaining How to Obtain Immediate Assistance 6511.43 Responding to a Message From a Child or Youth 6512 Making Placements Across Regional or Unit Lines 6512.1 Making Placements with Parents, Relatives, or Family Friends Across Regional 6512.2 When DFPS Foster or Adoptive Homes Move Across Regional Lines 6512.3 Placements in DFPS Foster or Adoptive Homes Across Regional or Unit Lines 6513 Sibling Contact 6514 Maintaining Current Pictures of a Child 6515 Texas Foster Care Handbook 6520 Health Care 6521 Medical Consent 6521.1 Court Authorizes DFPS to Consent 6521.11 Selecting Medical Consenter and Backup Medical Consenter 6521.12 Ensuring Training on Informed Consent and Requirements for Medical Consenters 6521.13 Issuing Form 2085-B 6521.14 Providing Medical Information to the Medical Consenter 6521.15 Notifying the Court 6521.16 Documenting in IMPACT 6521.17 Including Medical Information in Court Reports 6521.18 Notifying Parents About Significant Medical Conditions 6521.19 Changing Medical Consenter and Backup Consenter 6521.2 Responsibilities of Medical Consenters and Backup Medical Consenters 6521.21 Being Knowledgeable of Child’s Medical Condition 6521.22 Participating in Each Medical Appointment 6521.23 Updating All Medical Consenters and Backup Medical Consenters 6521.3 Court Authorizes an Individual Other Than DFPS to Consent 6521.4 Medical Consent by Minor Youth 6521.41 Educating Children About Their Medical Care 6521.42 Informing Youth About Certain Rights 6521.43 Documenting Court Authorization for Youth Consent in IMPACT 6521.44 Offering Ongoing Support to Youth 6521.45 Requesting a Court Order When a Youth Refuses Medical Care 6521.5 Emergency Medical Care 6521.6 Special Circumstances 6521.61 Youth Who Are 18 Years or Older 6521.62 Youth Under DADS Guardianship in Extended Foster Care 6521.63 Youth Who Are Parents in DFPS Conservatorship or Extended Foster Care 6522 Withholding and Withdrawing Life Sustaining Treatment 6523 Organ Donation / Anatomical Gifts 6524 Enrollment and Participation in Certain Drug Research Programs 6524.1 Consent by Parent to Enroll Child in Drug Research Program or Administer Investigational New Drug 6524.2 DFPS Actions When a Physician Recommends Enrollment In a Drug Research Program 6524.3 Documentation in IMPACT of Enrollment in Drug Research Program or Administration of Investigational New Drug 6525 Medical and Dental Services 6526 Meeting the Requirements for Medical and Dental Services 6526.1 Initial Texas Health Steps Medical Checkup 6526.2 Initial Texas Health Steps Dental Checkup 6526.3 Subsequent, Ongoing Texas Health Steps Checkups 6526.4 Psychotropic Medications 6526.5 Immunizations 6527 Service Planning 6527.1 Informing Caregivers and Medical Consenters About Health Services 6527.2 Arranging Transportation for Medical Services 6527.3 Arranging for Special Health Care Management Services 6527.4 Referring a Child to Medical Professionals and Health-Related Community Services 6527.5 Working With Children in DFPS Conservatorship Who Have Special Health Care Needs 6528 Documenting Medical and Dental Issues in IMPACT and the Case File 6528.1 Documenting Checkups (Medical and Dental) in IMPACT and the Case File 6528.2 Documenting Other Health-Related Visits in IMPACT and the Case File 6528.3 Completing a Medical History in IMPACT 6528.4 Documenting Additional Health-Related Details for the Record 6528.5 Using the Health Passport to Store and Retrieve a Child's Health-Related Information 6528.51 What the Health Passport Contains 6528.52 Restrictions on Using the Health Passport 6529 Inpatient Mental Health Treatment 6529.1 Voluntary Admission to Inpatient Mental Health Facility and Consent to Treatment 6529.2 Emergency Detention Order and Order for Protective Custody 6529.3 Involuntary Commitment Order for Mental Health Services 6529.4 Summary of Admission and Consent to Medical and Psychiatric Treatment Process 6529.5 Notification of Placement Staff and Star Health 6530 Other Services 6531 Day Care for Children in CPS Foster Homes 6534 Rights of Children and Youth in Foster Care 6535 Discipline 6536 Respect for Religious Practices 6540 Acquired Immune Deficiency Syndrome (AIDS) 6541 Sex Education and AIDS Prevention 6542 Testing Children in DFPS's Conservatorship for HIV Antibodies 6542.1 Children at Risk from Birth 6542.2 Other Children at Risk 6543 Testing Procedures and Counseling 6544 Treatment and Medical Management 6545 Notification 6546 Caregiver Training 6547 Confidentiality 6566 Undocumented Youth Who Are 16 or Older 6570 Special Issues 6571 When a Child Travels 6571.1 Transporting Children by Vehicle 6571.2 Transporting Children by Airplane 6571.3 Special Issues While Transporting 6571.4 Traveling Within Texas 6571.41 Traveling With a Foster Caregiver 6571.42 Traveling With a Person Who Is Not a Caregiver or Relative 6571.5 Blanket Authorizations 6571.6 Traveling Outside of Texas or the U.S. 6571.61 When a Child Travels Outside of Texas 6571.62 When a Child Travels Outside of the U.S. 6571.7 Chart of Scenarios When Traveling With a Child 6572 When a Child or Youth Is Missing from Care 6572.1 When a Minor Child Is Missing from Foster Care Placement 6572.2 When a Missing Child Returns to Care 6572.3 Documenting a Child as a Runaway 6573 When a Child Dies While in Substitute Care 6573.1 Notifying DFPS Staff When a Child Dies While in Substitute Care 6573.2 Notifying Persons Outside of DFPS When a Child Dies While in Substitute Care 6573.3 Making Funeral Arrangements 6573.4 Other Tasks Required When a Child Dies While in Substitute Care 6574 Hunting 6575 Disaster Plans 6577 CPS Youth and Juvenile Justice 6577.1 Reporting Juvenile Offenses to Law Enforcement 6577.2 When a Youth Is in TJJD Custody in a Secure Facility or on TJJD Parole 6577.21 General Procedures When Youth Are Committed to the TJJD Secure Facility Program 6577.22 Documenting in IMPACT Actions Related to Youth Committed to the TJJD 6577.23 Providing Medical Care to Youth in TJJD Custody or on TJJD Parole 6577.24 Meeting and Consulting With TJJD Staff 6577.25 Providing Other Services to Youth in TJJD Custody or on TJJD Parole 6577.26 Addressing Other TJJD-Related Issues 6580 Services to Children and Families Who Are Not U.S. Citizens 6581 Notification to Foreign Consulate 6582 Requesting Home Studies in Foreign Countries 6583 Deciding Whether to Repatriate or to Plan for a Child to Remain in the US 6583.1 Repatriation Procedures 6584 Verifying Immigration Status of Children in Care 6584.1 CAPS Immigration Status Categories 6584.2 Immigration Assessment Guide 6585 Immigration Opportunities for Undocumented CPS Children 6585.1 Staff Responsibility for Monitoring a Child's Immigration Status 6586 Transportation of Undocumented Persons 6587 Contacts with the Immigration and Naturalization Service (INS) 6600 Services to Families and Caregivers 6610 Services to the Child's Family When the Child Is in Substitute Care 6610.1 The Participation of Parents' Attorneys When a Child Is in Substitute Care 6611 Family Services When Family Reunification is the Permanency Goal 6611.1 Contact With the Family 6611.2 Conducting Visits With the Family 6611.3 Review the Family Service Plan 6611.4 Initiate the Reunification Process 6611.5 When a Child Is Returned 6611.51 Providing Services After a Child Is Returned 6611.52 Maintaining Contact with Families When Children Are Returned Home 6611.53 Conducting Follow-up Visits With the Family When Children Are Returned Home 6612 Ongoing Efforts to Achieve Permanency When DFPS Obtains Permanent Managing Conservatorship Without Termination of Parental Rights 6612.1 When to Complete a Family Plan of Service and Safety Plan 6612.2 Parental Participation 6612.3 Reassessment of Inactive Parents and Parents Unable to Provide a Safe Home 6612.4 Contact Between the Parent, the Child in Care, and the DFPS Caseworker 6612.5 Contact and Service Planning for Children Remaining in the Home 6613 Maintaining Contact Between the Family and the Child 6613.1 The Right to Regular Contact 6613.2 Planning for Family-Child Contact 6613.3 Documenting Visitation, the Contact Plan, and Progress 6613.4 Keeping Parents Informed of Children's Circumstances 6613.5 Sibling Rights 6614 Providing Additional Medical, Psychological, or Psychiatric Information to the Adoptive Family 6615 Other Issues Regarding Services to Families 6615.1 Services to Parents Across Regional Lines 6615.2 Incarcerated Parents 6615.21 Types of Incarceration Facilities 6615.22 Locating a Parent Who is Incarcerated 6615.23 Guidelines for Caseworker Visitation to an Incarceration Facility 6615.24 Engaging an Incarcerated Parent 6615.25 Service Planning for the Incarcerated Parent 6620 Services to the Substitute Caregiver 6621 Caregiver Access to Caseworker and Unit Management 6630 Working With Military Families 6700 Discharging Children from Substitute Care 6710 Services Preceding Discharge 6720 Services at Discharge From Substitute Care 6721 Family Reunification 6722 Permanent Placement with the Caregiver 6730 Supervision, Dismissal, Continuation, and Closure 6800 Adoption Services 6810 Criteria and Types of Service 6820 Planning for a Child's Adoption 6821 Assessing the Child's Readiness 6822 Completing the Health, Social, Educational, and Genetic History (HSEGH) Report 6823 Registering the Child on the Adoption Resource Exchange 6824 Preparing the Child 6825 Preparing the Child's Records for Presentation to Adoptive Parents 6826 Swift Adoption Teams 6830 Selecting an Adoptive Home 6831 Issues to Consider When Selecting an Adoptive Home 6831.1 Challenges of a Termination Order by Certain Relatives: 90-Day Period Following Termination 6832 Adoption by Foster Parents 6833 Adoptive Homes Located by Outside Child-Placing Agencies 6834 Adoptive Homes in Other States 6835 Considering the Need for an Adoption Subsidy 6836 Adoption by Military Families 6837 Adoptive Parent Registry 6838 Protecting the Privacy of Prospective Adoptive Families During Staffings With Non-Staff Members 6840 Presenting and Placing the Child for Adoption 6841 Presenting Information about the Child 6842 Preparing the Family and the Child for the Placement 6843 Completing the Placement 6844 Making Adoptive Placements in Other Regions and With Private Agency Adoptive Homes 6845 Making Placements in Other States 6846 Making Out of Country Placements 6850 Supporting and Consummating the Adoption 6851 Supporting the Adoptive Placement 6851.1 Developing an Adoption Services Plan 6851.2 Contact with the Child and Adoptive Family 6851.3 Conducting Visits With the Child and Adoptive Family 6852 Consummating the Adoption 6852.1 Time Frames for Consummating the Adoption 6852.11 Time Frames for Consummating Kinship Adoptions 6852.12 Non-Kinship Adoptions 6852.13 Foster Parent Adoptions 6852.2 CPS Caseworker’s Tasks After the Adoption Petition Is Filed 6852.3 Termination of DFPS’s Managing Conservatorship 6852.4 Adoption Reporting Requirements 6853 Postadoption Services 6854 Post Adoption Substitute-Care Services 6855 Subsequent Placements in the Same Home 6860 Resolving Problems in an Adoptive Placement 6870 Texas Adoption Resource Exchange 6871 Registering Children 6872 Registering Families 6873 Operating Procedures 6880 Special Issues 6881 Regional Designation of Responsible Units 6882 Releasing the Health, Social, Educational, and Genetic History (HSEGH) Report to Other Parties on Request 6900 Administrative Issues 6910 Licensing, Certification, and Verification 6911 Certification of Regional Child-Placing Programs 6912 Waiver or Variance of Minimum Standards 6920 Regional Placement Coordinators 6930 Documentation of Substitute Care 6931 Documentation of Contacts in Substitute Care 6931.1 Documentation of Monthly Contacts and Visits 6931.2 Documenting Contacts in IMPACT 6931.21 Documenting Contacts Using the Contact Details Page 6931.22 Completing a Monthly Evaluation/Assessment Report and Entering the Required Content 6931.23 Required Documentation for a Contact Detail 6931.24 Required Narrative Content 6931.25 Entering Contacts and Submitting the Monthly Evaluation/Assessment for Supervisory Approval 6931.26 Obtaining Supervisory Approvals 6932 Documentation of Legal Activity 6933 Documentation of Child's Biographical Data and Information About Relatives and Fictive Kin 6934 Documentation of Information on Case Principals 6935 Documentation of Services to Parents and Caregivers 6936 Documentation of Permanency Planning Meetings 6937 Documentation of Transfer and Closing Summaries 6938 External Documentation 6940 Approvals 6941 Actions Requiring Level 1 Approval Section 7000: Foster and Adoptive Home Development 7000 Foster and Adoptive Home Development 7010 Overview 7020 Facilities and Definitions 7030 Types of Foster Care Facilities and Definitions 7040 Expectations, Roles, and Responsibilities of Foster/Adoptive Parents 7041 Maintaining a Master Schedule of Supervision 7042 Providing Direct Continuous Observation of Children Presenting Significant Risk of Harm 7043 Providing Awake Caregivers at Night for Children Requiring 24-Hour Supervision 7100 Recruitment of Foster/Adoptive Homes 7110 Purpose of Recruitment 7111 Recruiting Foster Family Homes 7112 Recruiting Adoptive Homes 7120 Inquiry and Screening Foster Family Homes and Adoptive Homes 7121 Entering Inquiries into CAPS 7122 The Citizenship or Immigration Status of Prospective Parents 7122.1 The Citizenship Requirement for Foster Parents 7122.2 The Citizenship Requirement for Adoptive Parents 7122.21 Waiving the Citizenship Requirement for Adoptive Parents 7122.22 Requesting a Waiver of the Citizenship Requirement for Adoptive Parents 7122.3 Verifying Citizenship or Immigration Status 7123 Assessment of Single Individuals 7124 Assessment of Household Members 7125 Approving an Adoptive Home for a Child 7200 Training and Study Process for Foster and Adoptive Homes 7210 Applications 7211 Processing Foster Home Applications 7212 Processing Adoption Applications 7220 Pre-service Training of Foster and Adoptive Homes 7230 CPR and First Aid Training 7231 Psychotropic Medication Training for Foster Parents 7240 Checking Criminal Records and Abuse/Neglect History 7241 Criminal History Checks 7241.1 When a Criminal History Is Found 7241.11 Denial of Application Because of Conviction 7241.12 Conditions for Approval of Application Despite Conviction 7241.2 Time Frames for Criminal History Checks 7242 Abuse and Neglect Record Checks 7242.1 When an Abuse or Neglect History is Found 7242.11 Denial of Application Because of Abuse or Neglect History 7242.12 Conditions for Approval of Application Despite Abuse or Neglect History 7242.2 Time Frames for Abuse and Neglect History Checks for Foster Homes 7243 Risk Evaluations: Determining Their Need - Procedures for Requesting 7250 Required Documentation 7251 Water Safety 7260 Home Study 7261 Gathering Information for Pre-Adoptive Home Screenings 7261.1 For All Screenings 7261.2 Requisites for Foster Pre-Adoptive Home Screenings 7261.3 Requisites for Adoptive Home Screenings 7262 Documenting in IMPACT 7270 Verification of Foster Family Homes and Approval of Adoptive Homes 7271 Foster Home Verification 7271.1 Waivers and Variances 7272 Foster/Adoptive Homes 7273 Legal-Risk/Adoptive Parent Registry 7274 Approval of Adoptive Homes 7280 Documentation, Billing, and Payment 7300 Foster Group Homes 7310 Application and Verification 7320 Approval Reports for Verification 7330 Approval and Verification 7400 Developing Foster and Adoptive Homes 7410 Foster Home Development 7420 Foster Family Quarterly Assessment 7430 Developmental and Corrective Action Plans 7440 Non-Licensed Child Care for Children 7450 Adoptive Home Supervision 7460 Intermittent Alternate Care, Baby-Sitting, Overnight Care, and Respite Care 7461 Intermittent Alternate Care (IAC) for DFPS-Verified Foster Homes 7462 Recipients of Intermittent Alternate Care (IAC) Services 7462.1 Arranging Intermittent Alternate Care (IAC) Services 7462.2 Time Allotments for Intermittent Alternate Care (IAC) Services 7462.3 Payment Rate for Intermittent Alternate Care (IAC) Services 7463 Providers of Intermittent Alternate Care (IAC) Services 7463.1 Eligibility Requirements for Providers 7463.2 Limitations of Services by Providers 7463.3 Requirements for IAC Services Provided by Verified Foster Homes 7464 Authorizing Intermittent Alternate Care (IAC) Services 7465 Intermittent Alternate Care (IAC) Placement Procedures by Contract Type 7465.1 Forms and Procedures for Broker Contracts 7465.2 Procedures for Individual Contracts 7465.3 Forms for Individual Intermittent Alternate Care (IAC) Contracts 7500 Reevaluation of Foster Homes for Compliance with Minimum Standards 7600 Special Considerations 7610 Marital Status 7620 Child Welfare Board Members and Court Appointed Special Advocates (CASA) 7630 Special Considerations Regarding Foster Parents 7631 Verification of AFDC or Food Stamp Recipients as Foster Parents 7632 Verification of DFPS Employees as Foster Parents 7633 When Foster Families Move 7634 Inactive Foster Homes 7635 Special Considerations in Foster Group Homes 7636 Foster Families that Adopt 7637 Solicitation of Funds 7640 Special Considerations Regarding Adoptive Parents 7641 Adoption by DFPS Employees 7700 Abuse and Neglect in Foster Family, Foster Group Homes, and Pre-Consummated Adoptive Homes 7800 Administrative Review 7810 Peer Review Appeal Process for DFPS Verified Foster Parents 7820 Denial of Foster Group Home Applications-Closure of Certified Foster Group Homes Section 8000: Purchased Child Protective Services 8000 Purchased Child Protective Services 8100 General Information 8110 Definitions 8120 Types of Purchased Services 8121 Direct Services 8121.1 Direct Services for Active Cases (Standard and ICPC) 8121.2 Post Adoptive Cases (Consummated Adoptions) 8122 Support Services 8123 State Office (Statewide) Contracts 8130 Policy Waivers or New Service Requests 8131 New Service Requests 8132 Policy Waiver Requests 8140 Consultant Contracts 8150 State Office and Regional Responsibilities 8151 State Office Responsibilities 8152 Regional Responsibilities 8160 Authorizing, Extending, or Terminating Services 8161 Direct Services – Authorizing, Extending, or Terminating 8161.1 Active Cases – Authorizing, Extending, or Terminating Direct Services 8161.11 Considering Priority Funding 8161.12 Authorizing Service 8161.13 Establishing End Dates 8161.14 Adding, Extending, or Reauthorizing Service 8161.15 Terminating Service 8161.2 Post-Adoptive Services (Consummated Adoptions) 8162 Support Services – Authorizing, Extending, or Terminating 8162.1 Authorizing Services 8162.11 Client Specific 8162.12 Non-Client Specific 8162.2 Terminating Service 8163 State Office Contracts – Adding, Extending, or Terminating 8163.1 Authorizing Contract Services 8163.2 Contract Services – Adding, Extending, Reauthorizing, or Terminating 8164 Manual Authorization – Submitting a Paper Form 8165 Interregional Service – Authorization 8170 Missed Appointments 8200 Direct Services for Active Cases 8210 Assessment Service 8220 Purchased Family-Based Safety Services (FBSS) 8221 Determining Eligibility 8222 Identifying Available Services 8223 Referring Clients for Family-Based Safety Services 8224 Using IMPACT for Completing Service Authorizations 8225 Handling Liaison Duties 8226 Starting New Investigations of Open Cases 8227 Handling Returned Open Cases 8228 Adding, Changing, or Terminating 8230 Services for Caregivers (p.8) 8231 Homemaker Services 8231.1 Protective Homemaker Services 8231.11 Determining Eligibility 8231.12 Identifying Available Services 8231.13 Referring Clients 8231.14 Using IMPACT 8231.15 Handling Additional Duties 8231.16 Terminating Services 8231.2 Emergency Homemaker Services 8231.21 Determining Eligibility 8231.22 Identifying Available Services 8231.23 Referring Clients 8231.24 Using IMPACT 8231.25 Handling Additional Duties 8231.26 Terminating Services 8232 Parent and Caregiver Training 8232.1 Basic Training – Parents and Caregivers 8232.11 Determining Eligibility 8232.12 Identifying Available Services 8232.13 Referring Clients 8232.14 Using IMPACT 8232.15 Handling Additional Duties 8232.16 Terminating Services 8232.2 Special Needs Training for Parents and Caregivers 8232.21 Determining Eligibility 8232.22 Identifying Available Services 8232.23 Referring Clients 8232.24 Using IMPACT 8232.25 Handling Additional Duties 8232.26 Terminating Services 8233 Concrete Services 8233.1 Determining Eligibility 8233.2 Identifying Available Services 8233.3 Referring Clients 8233.4 Using IMPACT 8233.41 When IMPACT is Unavailable 8233.5 Handling Additional Duties 8233.6 Terminating Services 8234 Hospital Sitting Services 8234.1 Authorizing Service 8234.2 Determining Eligibility 8234.3 Identifying Available Services 8234.4 Referring Clients 8234.5 Using IMPACT 8234.51 When IMPACT is Unavailable 8234.6 Handling Additional Duties 8234.7 Terminating Services 8235 Child Day Care Services 8235.1 For All Child Day Care Cases 8235.11 Definitions 8235.12 Contracting for Child Day Care 8235.13 Identifying Available Services 8235.14 Availability of Funding for Child Day Care Services 8235.15 Authorizing, Adding, Extending, Reauthorizing, Terminating, or Changing Services 8235.16 Worker Responsibilities 8235.17 When a Child Care Provider's Licensing Status Changes 8235.2 General Protective Child Day Care 8235.21 Determining Eligibility 8235.22 Types of Centers That May Be Used 8235.23 Resolving Issues of Space 8235.24 Authorizing, Reauthorizing, and Terminating Services 8235.3 Foster Child Day Care 8235.31 Determining Eligibility 8235.32 Types of Day Care Centers That May Be Used 8235.33 Resolving Issues of Space 8235.34 Authorizing, Reauthorizing, and Terminating Services 8235.4 Special Needs Foster Child Day Care 8235.41 Determining Eligibility 8235.42 Types of Centers That May Be Used 8235.43 Authorizing, Reauthorizing, and Terminating Services 8235.5 Kinship Child Day Care 8235.51 Determining Eligibility 8235.52 Types of Centers That May Be Used 8235.53 Resolving Space Issues 8235.54 Initiating, Authorizing, Reauthorizing, and Terminating Services 8235.6 Former CPS Child Day Care – Provided by the Texas Workforce Commission 8235.61 Determining Eligibility 8235.62 Types of Centers That May Be Used 8235.63 Ensuring Continued Care 8235.64 Authorizing Services 8235.7 Regional Day Care Coordinator Responsibilities 8235.71 Handling Program-Related Duties 8235.72 Handling Fiscal Responsibilities 8235.73 Coordinating With Local Child-Care Management Services (CCMS) Agencies 8236 Supervised Visitation Services 8236.1 Determining Eligibility 8236.2 Contracted Supervised Visitation 8236.3 Referring Clients 8236.4 Using IMPACT 8236.5 Handling Additional Duties 8236.6 Adding, Extending, Reauthorizing, or Terminating Services 8240 Evaluation, Treatment, and Substance Abuse Services 8241 Definitions 8242 Evaluation 8242.1 Psychological Evaluation 8242.11 Determining Eligibility 8242.12 Identifying Available Services 8242.13 Referring Clients 8242.14 Using IMPACT 8242.15 Adding, Extending, and Reauthorizing Services 8242.16 Terminating Service 8242.2 Psychiatric Evaluation 8242.21 Determining Eligibility 8242.22 Identifying Available Services 8242.23 Referring Clients 8242.24 Using IMPACT 8242.25 Adding, Extending, Reauthorizing, or Terminating Services 8243 Treatment 8243.1 Counseling — Individual, Family, and Group 8243.11 Determining Eligibility 8243.12 Identifying Available Services 8243.13 Referring Clients 8243.14 Using IMPACT 8243.15 When IMPACT is Unavailable 8243.16 Handling Additional Duties 8243.17 Adding, Changing, or Terminating Service 8243.2 Programs for Children with Developmental Delays 8243.21 Determining Eligibility 8243.22 Identifying Available Services 8243.23 Referring Clients 8243.24 Using IMPACT 8243.25 Handling Additional Duties 8243.26 Terminating Service 8250 Court-Related Services – Preparing for Judicial Determination 8251 Definitions 8252 Requesting Court-Related Services 8253 Obtaining Court-Related Services 8254 Using IMPACT 8260 Adoption Services (Pre-Consummated Adoptions) 8261 HSEGH Reports - Health, Social, Educational, and Genetic History 8261.1 Identifying Available Services for HSEGH Reports 8261.2 Using IMPACT 8261.21 When IMPACT is Unavailable 8261.3 Altering a Request 8261.4 Terminating a Request 8262 Adoptive Placement Services (Including Legal Risk Placements) 8262.1 Determining Eligibility 8262.2 Identifying Available Services 8262.3 Referring Clients for In-State Adoption Services 8262.4 Using IMPACT 8263 Out-of-State Adoption Placement 8263.1 Identifying Out-of-State Families for Adoption Placement Services 8263.2 Determining Eligibility 8263.3 Contracting with Out-of-State CPAs 8263.4 Selecting an Out-of-State Family and Authorizing Services 8263.5 Adding, Extending, or Reauthorizing Services 8263.6 Completing Placement Services 8264 Post-Placement Adoption Services (Pre-Consummated) 8264.1 Determining Eligibility 8264.2 Identifying Available Services 8264.3 Referring Clients 8264.4 Using IMPACT 8264.5 Handling Additional Duties 8264.6 Terminating Services 8265 Subsequent Adoptive Placement Services 8265.1 Determining Eligibility 8265.2 Referring Clients 8265.3 Using IMPACT 8270 Youth Camping Services — Day and 24-Hour 8271 Authorizing Service 8272 Identifying Available Services 8273 Determining Eligibility 8274 Referring Clients 8275 Contracting with Youth Camps 8276 Using IMPACT 8276.1 When IMPACT is Unavailable 8280 Preparation for Adult Living (PAL) Services 8281 Determining Eligibility 8282 Identifying Available Services 8283 Identifying Additional Services 8284 Referring Clients 8285 Using IMPACT 8285.1 When IMPACT is Unavailable 8286 Adding, Extending, or Terminating Services 8300 Interstate Compact for the Placement of Children (ICPC) 8310 ICPC Home Study Services 8311 Determining Eligibility 8312 Identifying Available Services 8313 Referring Clients 8314 Using IMPACT 8314.1 When IMPACT is Unavailable 8315 Handling Additional Duties 8316 Adding, Extending, Reauthorizing, or Terminating Services 8320 ICPC Placement and Courtesy Supervision Services 8321 Determining Eligibility 8322 Identifying Available Services 8323 Referring Clients 8324 Using IMPACT 8324.1 When IMPACT is Unavailable 8325 Handling Additional Duties 8326 Adding, Extending, Reauthorizing, or Closing Services 8330 ICPC Evaluation and Treatment Services 8331 Determining Eligibility 8332 Identifying Available Services 8333 Referring Clients 8334 Using IMPACT 8334.1 When IMPACT is Unavailable 8335 Handling Additional Duties 8336 Adding, Extending, Reauthorizing, or Terminating Service 8400 Post Adoption Services (Consummated Adoptions) 8410 Post Adoption Services 8411 Obtaining Services 8411.1 Determining Eligibility 8411.2 Authorizing Service 8411.3 Identifying Available Services 8411.4 Referring Clients 8411.5 Identifying Providers 8411.6 Sharing the Child's Record 8412 Types of Service 8412.1 Casework and Service Planning 8412.11 Defining Casework and Service Planning 8412.12 Maintaining a Service Plan 8412.2 Support Groups 8412.21 Identifying Available Services 8412.22 Determining Eligibility 8412.23 Identifying Allowable Costs 8412.3 Parent-Training 8412.31 Identifying Available Services 8412.32 Determining Eligibility 8412.33 Identifying Allowable Subcontractors 8412.34 Budgeting 8412.4 Post Adoption Counseling 8412.41 Providing Available Services 8412.42 Determining Eligibility 8412.43 Identifying Allowable Providers 8412.44 Defining Units of Service 8412.45 Authorizing in Advance 8412.5 Respite Care 8412.51 Identifying Eligible Providers 8412.52 Paying for Care 8412.53 Defining Units of Service 8412.6 Residential Therapeutic Care 8412.61 Determining Eligibility 8412.62 Extending Eligibility 8412.63 Requiring Family Involvement 8412.64 Reunifying Child and Family 8412.65 Identifying Allowable Providers 8412.66 Referring Clients 8412.67 Authorizing Care 8412.68 Paying for Care 8412.69 Reducing the Service Level 8413 Using Nonprogram Funds 8414 The Contract Plan of Operation for Post Adoption Services 8420 Duties of a Regional Liaison 8430 Fair Hearings 8431 Notifying Families of Their Rights 8432 Resolving Disagreements with Contractors 8433 Requesting a Hearing 8434 During and After the Fair Hearing 8500 Support Services 8510 Client Support Services 8511 Foster Parent Intermittent Alternate Care (IAC) Services 8512 Funeral and Burial Services for Children in DFPS Conservatorship 8512.1 DFPS Funding for Services 8512.2 Purchasing and Payment of Services 8513 Medical, Dental, or Sexual Abuse Examinations 8513.1 Funding Examinations 8514 Diagnostic Consultation — Case Specific 8514.1 Determining Eligibility for Consultation 8514.2 Identifying Available Consultation Services 8514.3 Referring Clients for Consultation 8514.4 Using IMPACT 8514.41 When IMPACT is Unavailable 8514.5 Adding, Extending, Reauthorizing, or Terminating Consultation 8520 Program Support Services (Regional) 8521 Home Study Services 8521.1 Definitions 8521.2 Foster and Adoptive Home Study Services 8521.21 Types of Services 8521.22 Determining Eligibility 8521.23 Identifying Available Services 8521.24 Referring Clients 8521.25 Working in IMPACT 8521.26 When IMPACT is Unavailable 8521.27 Adding, Extending, Reauthorizing, or Terminating Studies 8521.3 Relative, OTI, or Court-Ordered Home Study Services 8521.31 Identifying Required Services 8521.32 Referring Clients 8521.33 Working in IMPACT 8521.34 Handling Additional Duties 8521.35 Adding, Changing, Reauthorizing, or Terminating Services 8522 Programmatic Consultation 8522.1 Identifying Allowable Services 8522.2 Requesting Services 8522.3 Working in IMPACT 8523 Community and Parent Group Services 8523.1 Contracting With Councils, Associations, and Organizations 8523.11 Identifying Eligible Contractors 8523.12 Requesting a Contract 8523.2 Contracting With Organizations That Sponsor Volunteer, Self-Help, and/or Primary Prevention Programs 8523.3 Costs for Community and Parent Group Services 8523.31 Allowable Costs for Community and Parent Group Services 8523.32 Unallowable Costs for Community and Parent Group Services 8524 Training Services 8524.1 Group Training for Foster and Adoptive Parents 8524.11 Determining Eligibility 8524.12 Referring Clients 8524.13 Requesting Training 8524.14 Handling Additional Duties 8524.2 Topic-Specific Training for Clients, Parents, or Contractors 8524.21 Authorizing Training 8524.22 Determining Eligibility 8524.23 Requiring Topics 8524.24 Referring Clients 8525 Title IV-E University Pass-Through Services 8525.1 Title IV-E — Professional Training 8525.2 Title IV-E — Ongoing Training 8525.3 Title IV-E — University Degree and Stipend Programs 8525.31 Identifying Allowable Services 8525.32 Student Responsibilities 8525.34 Applying – Employees 8526 County Contracts 8526.1 Definitions 8526.2 Types of Contracts 8526.3 Reviewing Contracts Annually 8526.4 Including Termination Dates 8526.5 Registering and Paying Contracts 8526.6 Reimbursing Counties 8526.7 Restrictions on Child Welfare Boards 8526.71 General Information 8526.72 Restrictions on Contracts 8526.73 Restrictions on Funding 8530 State Office Contracts with Program Consultants 8531 Identifying Available Services 8532 Gathering Required Details 8533 Authorizing in IMPACT Section 9000: Interstate Placements 9000 Interstate Placements 9100 Types of Interstate Placements 9200 Understanding the Interstate Placement Process 9210 Understanding the Request Stage of an Interstate Placement 9220 Understanding the Approval or Denial Stage of an Interstate Placement 9230 Understanding the Placement Stage of an Interstate Placement 9240 Understanding the Supervision Stage of an Interstate Placement 9250 Understanding the Closure Stage of an Interstate Placement Case 9260 Overview of Maintaining the File for an Interstate Placement 9300 Placing Children Outside of Texas 9310 Requesting Another State's Permission to Place a Child 9311 Documenting a Request to Place a Child Outside of Texas 9311.1 Specifying How Costs Will Be Covered for Daily Care 9311.2 ICPC Financial / Medical Form for an ICPC Placement Request 9311.3 Information About the Child for an ICPC Placement Request 9312 Requesting Placement With a Parent or Relative Outside of Texas 9312.1 Criteria for Priority Home Screening 9313 Requesting Placement With a Foster Family Outside of Texas 9314 Requesting Placement With an Adoptive Family Outside of Texas 9315 Requesting Placement in a Residential Treatment Center Outside of Texas 9316 When a Texas Caregiver Moves to Another State 9317 The Role of the Texas Interstate Compact Office (TICO) 9317.1 The Role of the DFPS Regional ICPC Coordinator 9317.2 TICO's Role in ICPC Disaster Planning 9318 The Role of the Receiving State's Compact Office During an Interstate Placement 9319 The Role of the Receiving Agency During an Interstate Placement 9320 Obtaining the Other State's Decision on an Interstate Placement 9330 Placing a Child in Another State 9340 The Supervision Services Expected From Another State 9350 Closing an ICPC Case 9400 Placing Children From Another State In Texas 9410 Accepting a Request to Place a Child From Another State in Texas 9411 Creating an ICPC Case in IMPACT 9411.1 Entering the Information Into the Intake Stage 9411.2 Progressing the ICPC Intake to a SUB or ADO stage 9412 When a Caregiver Moves to Texas 9420 Completing a Home Screening When a Child From Another State Is Placed in Texas 9421 When a Home Screening Cannot Be Completed for an ICPC Case 9430 Making the Decision to Accept an ICPC Placement 9431 Placing a Child From Another State in a Licensed Residential Facility in Texas 9440 Supervising a Child Placed in Texas From Another State 9441 When a Caregiver Moves During the Supervision of an ICPC Case 9442 When an Interstate Placement Breaks Down 9443 Interstate Visits 9444 Illegal Interstate Placements 9450 Closing an ICPC Case 9451 Documenting an ICPC Closure in IMPACT 9500 Other ICPC-Related Issues 9510 Private Interstate Placements 9511 Private Adoptions 9512 When a Parent Requests to Make a Private Placement in a Licensed Residential Facility 9513 When a Juvenile Probation Officer Requests Placement in a Licensed Residential Facility 9514 ICPC Request Website When Texas Is the Sending State 9520 Special Situations Related to Interstate Placements 9521 Voluntary Interstate Placements With Relative Caregivers 9522 When a Child Runs Away to Another State Section 10000: Services to Older Youth in Care 10000 Services to Older Youth in Care 10100 Transitional Living Services 10110 Transitional Living Services Program 10111 Experiential Life Skills Training for Youth Age 14 and older 10120 Transition Planning for Older Youth 10121 Permanency Planning Meetings for Youth Age 16 and Older 10122 Transition Plan 10122.1 Child's or Youth's Plan of Service 10122.2 Transition Plan Review 10122.21 Preparation for Youth Within 90 Days Before Turning 18 10130 Documents Given to Youth Who Are Transitioning to Adulthood 10131 Personal Documents Provided to Youth at Age 16 10132 Personal Documents Provided to Youth at Age 18 10133 Guidance on Obtaining Documentation for Youth Transitioning to Adulthood 10133.1 Personal Identification Certificates or Driver's Licenses 10133.2 Social Security Cards 10133.3 Requesting Certified Birth Certificates 10133.4 Health Passports (STAR Health), Proof of Medicaid Enrollment, and Immunization Records 10133.5 Requesting a Youth's CPS Case Record 10133.51 Accessing the Basic Family Tree Report 10134 Youth Transition Portfolio 10134.1 Ownership of the Youth Transition Portfolio - Extended Foster Care 10134.2 Documentation of the Youth Transition Portfolio 10134.3 Available Funding Sources 10140 Transition Centers for Youth 10150 Medical Services for Transitioning Youth 10151 Coordination for Medicaid for Transitioning Foster Care Youth (MYFCY) 10152 Healthcare Benefits for Former Foster Care Youth in Higher Education 10153 Medical Power of Attorney 10200 Preparation for Adult Living (PAL) 10210 Preparation for Adult Living Program 10212 Targeted and Eligible Population for PAL 10213 PAL Eligibility for Youth Placed Into Foster Care by a County Juvenile Probation Department (CJPD) 10214 PAL Eligibility for Youth Placed in Texas From Another State 10215 PAL Staff Role for Youth Residing With the Designated Perpetrator of Abuse or Neglect 10220 Required PAL Services and Benefits 10221 Independent Living Skills Assessment 10222 Life Skills Training 10223 Life Skills Independent Study Guide 10230 Optional PAL Services 10240 PAL Transitional Living Allowance (TLA) 10241 Qualifications for PAL Transitional Living Allowance 10242 Payment Limits for the PAL Transitional Living Allowance 10243 PAL Transitional Living Allowance Payment Procedures 10244 PAL Transitional Living Allowance When a Youth Is Living With or Returning to a Parent 10250 PAL Aftercare Room and Board 10251 Qualifications for PAL Aftercare Room and Board 10252 Eligibility for PAL Aftercare Room and Board Services 10253 Assessment of Amount for PAL Aftercare Room and Board Payment 10254 Allowable Expenditures for PAL Aftercare Room and Board 10255 PAL Aftercare Room and Board Payment Procedures 10256 Host Home for PAL Aftercare Room and Board Payment 10260 Administration of PAL Services 10261 Regional PAL Staff 10262 PAL Data Entry 10263 PAL Responsibilities When Youth Are Placed Cross-Regionally 10263.1 PAL Services When Youth Are Placed Cross-Regionally 10263.2 PAL Payments When Youth Are Placed Cross-Regionally 10264 National Youth in Transition Database (NYTD) 10264.1 Key Terms 10265 National Youth in Transition (NYTD) Services 10266 National Youth in Transition Database (NYTD) Survey 10266.1 Baseline and Follow-Up Populations 10266.2 Outcome Reporting Status 10266.3 Designating a National Youth in Transition Database (NYTD) Primary Contact 10266.4 IMPACT Data and Information Alerts 10266.5 Use of Diligent Search to Locate Youth in the Survey Population 10267 Special Populations 10267.1 Reporting on Youth From a Different State (ICPC) 10267.2 Reporting on Youth in Placement With the Texas Juvenile Justice Department (TJJD) 10300 Services to Support Adulthood 10310 Services for Post-Secondary Education 10311 College Tuition and Fee Waiver Information 10312 College Tuition and Fee Waiver Exemption for Foster Youth, Adopted Youth, and Youth in Permanent Managing Conservatorship (PMC) 10313 College Tuition and Fee Exemption for Youth Who Have Been Adopted 10313.1 PAL Staff Responsibilities for College Tuition and Fee Waiver 10313.2 Adoption Assistance Eligibility Specialist Responsibilities for College Tuition and Fee Waiver 10314 Temporary Housing Assistance Between Academic Terms 10320 Education and Training Voucher (ETV) Program for Youth Aging Out of Care, Adopted Youth, and Youth in Permanency Care Assistance 10321 Eligibility for the ETV Program 10322 Schools That ETV Recipients May Attend 10323 How the ETV Grant Amount Is Determined and Disbursed 10324 Expected Family Contribution (EFC) for a Foster Youth 10325 Staff Responsibilities for Youth in Permanency Care Assistance (PCA) to Obtain Education and Training Voucher (ETV) Funds 10326 Applying for the ETV Program 10326.1 ETV Application Process and Supporting Documentation Requirements 10326.2 ETV Appeal Rights 10326.3 Ongoing ETV Eligibility Requirements After Initial Qualification 10326.4 ETV for Youth Who Move to Another State 10326.5 Other Educational Resources 10327 Education and Training Voucher (ETV) Expenses 10327.1 Allowable ETV Expenses 10327.2 Allowable ETV Transportation Expenses 10330 Preparation for Long-Term Care or Support in Adulthood for Youth with Disabilities 10331 Planning for Long-Term Care Needs 10331.1 Researching Long-Term Care Resources 10331.2 Ensuring Funding and Eligibility for Services 10332 Appointing a Guardian 10333 Criteria for DADS Guardianship Referral 10334 Steps in the DADS Guardianship Referral Process 10334.1 DADS Referral Step 1: Initial Request for Information and Assistance 10334.2 DADS Referral Step 2: CPS Initiates the Request 10334.3 DADS Referral Step 3: Guardianship Assessment 10334.4 DADS Referral Process Step 4: DADS Decision, Notification, and CPS Response 10334.41 DADS Agrees to Become Guardian 10334.42 DADS Denies Request for DADS Guardianship 10335 DADS Appointed as Guardian 10335.1 Youth Leaves CPS Foster Care 10335.2 CPS Foster Care Placement After DADS Appointed as Guardian 10335.3 Foster Parent Wishes to Be a Guardian 10400 Extending Foster Care for Youth Who Are Age 18 or Older 10410 Qualifying for Extended Foster Care 10411 Education and Work Related Criteria for Extended Foster Care 10412 Transitioning Between Education or Work Related Activities 10412.1 Enrollment in a Higher Education Program or a Post-Secondary Vocational or Technical School 10412.2 Young Adults Who Are Incapable of Performing Education and Work Related Activities 10420 Preparation Required When a Youth Plans To Stay in Extended Foster Care 10421 Within 90 Days Before the Youth's 18th Birthday 10422 As Soon as Possible After the 18th Birthday 10430 Acceptable Documentation for Educational and Work Related Activities for Extended Foster Care 10431 Educational Services: High School, General Equivalency Diploma (GED) Programs, Vocational and Technical Schools, Colleges and Universities 10432 Employment 10433 Programs or Activities to Promote or Remove Barriers to Employment 10434 Inability to Perform Either Educational or Work Related Activity Because of a Medical Condition 10435 Monitoring Continued Participation 10440 General Eligibility Issues 10441 Temporary Absences From Extended Foster Care 10442 Young Adults Receiving Social Security Benefits 10442.1 Department of Aging and Disability Services (DADS) Guardianship 10442.2 Young Adult's Refusal to Sign the VEFCA Financial Agreement 10450 Issues Related to a Young Adult with a Physical or Intellectual Disability 10451 Physically Unable to Sign VEFCA 10452 Mental Capacity Issues in Signing the VEFCA 10460 Casework Activity for Young Adults in Extended Foster Care 10461 Casework Activity That Respects Young Adult Status 10462 Casework Activity 10463 Extended Care Monthly Face-to-Face Visits 10464 Service Plan for Young Adults 18 and Older 10465 Medical Consenter Issues and Documentation 10466 Young Adult with an Intellectual or Developmental Disability Missing from Extended Foster Care Placement 10470 Ongoing Review of Eligibility for Extended Foster Care 10471 Annual Review for Extended Foster Care Eligibility 10480 When Young Adults Are Ready for Discharge 10500 Trial Independence and Return for Extended Foster Care 10510 Trial Independence 10511 IMPACT Documentation for Trial Independence 10512 Returning to Extended Foster Care after Trial Independence (TI) Period Has Ended 10520 Acceptance Criteria for Return to Extended Foster Care 10530 Processing a Young Adult's Initial Request to Return to Extended Foster Care 10531 Receiving the Young Adult's Request 10532 Referring the Young Adult to Regional PAL Staff 10540 Roles and Responsibilities of Staff Helping a Young Adult Return for Extended Foster Care 10541 Roles and Responsibilities of PAL Staff 10541.1 Pre-Screen for Eligibility for Return for Extended Foster Care 10541.2 Continue Return Process, If Young Adult Is Eligible To Proceed 10541.3 End the Return Process, if Young Adult Not Eligible To Proceed 10542 Re-Entry Staff (Regional and Unit) 10542.1 Regional Re-Entry Staff 10542.2 Unit Re-Entry Staff 10542.3 Upon Approval of Re-Entry Into Extended Foster Care 10550 Special Circumstances Related to Re-Entry into Extended Foster Care 10551 Primary Contact for a Young Adult Who Wants to Return to Care and is Outside of the Young Adult's Previous Legal Region 10552 When Immediate Assistance Is Needed 10553 Handling Monthly SSA Awards That Exceed the Cost of Care 10554 Young Adults With Children 10560 Returning to Extended Foster Care for College Breaks and Holidays 10570 Providing Support After a Young Adult Returns to Extended Foster Care 10571 Foster Care Eligibility 10572 Contacts and Time Frames 10573 Revising the Transition Plan 10574 Completing the Child Plan of Service 10575 Restarting Court Reviews 10576 Ongoing Casework Activity after Resuming Care 10600 Other Services to Older Children in Substitute Care 10610 Contraceptive Services 10620 When a Youth Is Pregnant 10621 The DFPS Requirement to Inform Parents and Caretakers About Abortion-Related Information 10622 When a Physician May Perform an Abortion for a Youth in Conservatorship 10623 DFPS Appointed as Guardian Ad Litem for Youth in Conservatorship for Judicial Bypass Proceedings 10624 Documenting Abortion-Related Information for Youth in Conservatorship 10630 Youth Parents in DFPS Conservatorship 10640 Situations That Require Authorizations 10641 Marriage of Youth in Conservatorship 10642 Driver's Licenses 10643 Youth Enlisting in the Military 10644 Use of Cigarettes or Tobacco Products Section 15000: Education for Children 15000 Education for Children 15100 The Role of DFPS and the Caseworker in Ensuring Education Stability 15110 The Role of the Caseworker in Ensuring Education Stability 15111 School Readiness Programs 15120 The Role of the Education Specialist in Educating Children 15200 School Options for Children 15210 Choosing a Public School or RTC Program 15220 School-Related Expenses That Are Not Reimbursable 15221 Sending a Child to Private School 15222 School-Age Children Who Are Placed Out-of-State 15223 School Services in Nursing Homes and for the Homebound 15230 Exceptions to Standard Schooling Options 15231 Requesting an Exception for Home Schooling 15300 School Enrollment, School Transfer, and Records Maintenance 15310 Prompt Enrollment in School After Removal From the Home or a Change in Placement 15320 Required Documents for School Enrollment 15321 Accessing and Maintaining School Records 15322 Creating a Child's Educational Record 15330 Education-Related Documents Required for the Case File 15340 The Child's Education Service Plan 15350 Updating the Education Section of IMPACT 15360 The Child's Education Portfolio 15370 Developing, Maintaining, and Documenting the Education Portfolio 15371 Creating the Education Portfolio 15372 Delivering the Education Portfolio to the Child's Caregiver 15373 Maintaining the Education Portfolio 15373.1 The Role of CPS in Maintaining the Education Portfolio 15373.2 The Role of the Caregiver in Maintaining the Education Portfolio 15373.3 Maintaining the Education Portfolio at Discharge 15400 Discipline of Children in DFPS Conservatorship in the Public Schools 15410 Discipline of Children With Disabilities 15420 Discipline Strategies and Restrictions for Children With Disabilities 15500 Psychological Testing of School-Age Children 15600 School Services for Children With Disabilities 15610 The Role of the School in Serving Children With Disabilities 15611 The Role of Surrogate Parents in Planning the Education of Children With Disabilities 15612 The Admissions, Review, and Dismissal (ARD) Committee 15620 Denial of Education-Related Services 15630 Residential Placements for Children Not in DFPS Conservatorship 15700 Tuition and Funding for Post-Secondary Education 15710 Exemptions From College Tuition 15720 The Education and Training Voucher Program Appendices 1000 Appendix 1121: Documentation Requirements for Models of Family Group Decision Making (FGDM) Appendix 1132: Federal and State Agencies Appendix 1132.2(a): Steps in Developing a Child Welfare Contract Appendix 1132.2(b): Contract Outline Appendix 1132.2(c): Responsibilities of DFPS, Child Welfare Board, and County Appendix 1211: Responsibilities Under the Texas Family Code Appendix 1212(a): DFPS Responsibilities Under the Human Resources Code Appendix 1212(b): County Responsibilities Under the Human Resources Code Appendix 1226-A: Child-Placing Requirements of the Indian Child Welfare Act and Related Guidelines and Regulations Appendix 1226-B: Checklist for Compliance with the Indian Child Welfare Act Appendix 1132.2(b): Contract Outline Appendix 1342.1: Prior-Period Adjustment (PPA) Invoice Processing for Children With Income Appendix 1343-A: Setting Up Savings Accounts Appendix 1344.1A: Manual Receipt of Funds Appendix 1344.3A: Outstanding Items Procedures Appendix 1422: Instructions and Tables of Contents for Case Record Dividers Appendix 1423a: Sample Format for Foster-Child Financial Eligibility Case Record (for casefolders) Appendix 1424: Sample Format for Adoption Case Record (for casefolders) Appendix 1540-A: Procedures for Issuing HHSC Form 1027-A Appendix 1540-B: Information Needed for the Foster Care Application Appendix 1541.3: Requesting Wire Third Party Query (WTPY) System Access Appendices 1542A - G: Foster Care Eligibility Appendix 1542-A: AFDC Income Determination Worksheet Appendix 1542-B: Stepparent Allowance Deduction Appendix 1542-C: AFDC Income Limits Appendix 1542-D: Income Guidelines for Underemployed Parent Appendix 1542-E: Title IV-E Eligibility Checklist Appendix 1542-F: Categorical Requirements for AFDC Appendix 1542-G: Underemployed Parent Checklist Appendix 1542.1: Acceptable U.S. Citizenship Verification Documents Appendix 1542.3: MAO Auto-Eligibility Appendix 1545-A: Levels of Care by Type of Facility Appendix 1545-B: Foster Care Daily Rates Appendix 1548: Sources of Third-party Resources Appendix 1555: Appropriate Needs Appendix 1556: Examples of Appropriate and Inappropriate Items and Services to Purchase With Lump Sum Benefits Appendix 1557: Guide to the Supplemental Security Income (SSI) Tracking Report Appendix 1560: Negotiation of Adoption Assistance Discussion Guide Appendix 1580: Discussion Guide - Negotiating Permanency Care Assistance Appendix 1922.1: Detection Periods for Abused Substances Appendix 1931.1 Physical Signs and Symptoms of Drug or Alcohol Use Appendix 1931.2: Criteria for Diagnosing Substance Abuse Appendix 1960: Treatment Options for Substance Abuse Appendix 1961: Family Drug Treatment Courts (FDTC) Appendix 1971: Protocol for Working With Drug-Endangered Children 2000 Appendix 2000 Flexible Response System of Service Delivery Appendix 2131 Guidelines for Decision Making at Intake Appendix 2223 Time Frames for Investigations Appendix 2224-A: "Seriousness" Indicators for Thorough Investigations Appendix 2224-B: Dispositions and Risk Findings Appropriate to the Types of Investigations Appendix 2234: Structure of the Risk Assessment Tool Appendix 2234.3: Concluding Whether a Child is 'At Risk' and Associated Risk Findings Appendix 2234.43: Conducting Criminal Background Checks for Parental Child Safety Placements Appendix 2240: Standards for Investigators of Child Abuse Appendix 2262: Confidentiality of School Records Appendix 2271: Disposition Categories In Use Before April 1, 1999 Appendix 2271-B: Determining Overall Disposition and Overall Role Appendix 2272-A: Definitions of Roles Appendix 2272-B: Examples in Which the Overall Role Will Be "Unknown (Unable to Determine)" Appendix 2273-A: Persons to be Notified at the End of the Investigation Appendix 2273-B: Required Notifications by Time Frames, with Exceptions Noted Appendix 2284.12-A: Adding, Deleting, and Changing Allegations in the Investigation Stage Appendix 2284.12-B: Correcting Information in Intake Allegations Appendix 2284.12-C: Alleged Perpetrator Incorrectly Named in Intake Allegation (Case Scenario) Appendix 2284.12-D: No Alleged Perpetrator Named in Intake Allegation (Case Scenario) Appendix 2284.12-E: Child Under Age 10 Incorrectly Named as Alleged Perpetrator in Intake Allegation (Case Scenario) Appendix 2284.12-F: Incorrect Type of Abuse or Neglect Alleged in Intake Allegation Appendix 2284.14: Criteria for Full and Shortened Documentation in the Structured Appendix 2310: Regional Committees to Review Child Deaths Appendix 2600: Administration of Medications by DFPS Staff Appendix 2620-A: Types of Reports Involving Foster and Adoptive Homes 3000 Appendix 3111: Service Activities During Family Contacts (Practice Guidelines) Appendix 3114: Types of Family-Based Safety Services Appendix 3144-A: Community Resources Appendix 3144-B: Guidelines for Case Closure or Legal Intervention Appendix 3174: Services to Abused or Neglected, Unmarried, School-Age Parents (Practice Suggestions) Appendix 3177-A: Concrete Services Appendix 3213: Americans With Disabilities Act Reasonable Accommodations in Service Planning 5000 Appendix 5110: Parents' and Children's Rights Observed by the Court Appendix 5224-A: Jurisdiction and Venue Appendix 5224-B: Bureau of Vital Statistics, Texas Department of Health Central Record Appendix 5230: Criteria for Determining the Best Interest of the Child Appendix 5240: Emergency Orders Appendix 5261 A. Detailed Diligent Search for Parent (Steps to Take) Appendix 5261-B: Detailed Diligent Search for Relatives (Steps to Take) Appendix 5420: Court Ordered Social Studies (in cases of disputed conservatorship) Appendix 5511: Duties of the Guardian Ad Litem in Chapter 33 Proceedings 6000 Appendix 6123.2: Guidelines for Preplacement Visits Appendix 6225: Sample Agreement for Permanent Foster Care Appendix 6233: When a Suit to Terminate Must be Filed Appendix 6311: Issues to Consider in Placement Decisions Appendix 6311-A: Issues to Consider in Placement Decisions Appendix 6311-B: Federal Requirements Appendix 6311-C: Information to Consider About Race and Ethnicity in Placement Decisions Appendix 6322-A: Working in the KIN Stage of Service in IMPACT Appendix 6322-A.1: Add a Kinship Home to IMPACT Appendix 6322-A.2: Search for a Home That Already Exists in IMPACT Appendix 6322-C: Offenses From the Texas Penal Code Appendix 6322-D: Roles and Responsibilities of the Kinship Development Worker Appendix 6323.5: Placement Checklist for Children With Disabilities Appendix 6323.51: ICF-ID/RC Levels of Care Appendix 6340-A: Definitions of Service Levels Appendix 6340-B: Service Level Standards for Foster Caregivers Appendix 6343.3A: DFPS Guidelines for Service Authorizations Appendix 6410: Federal Case-Planning Requirements Appendix 6437.31: Roles and Responsibilities of Family Group Decision-Making (FGDM) Appendix 6443: Requirements for Completing the Health, Social, Educational, and Genetic History Report Appendix 6520-A: STAR Health - Provider for Most Children in DFPS Conservatorship Appendix 6520-B: Texas Health Steps - Obtained Through STAR Health or Traditional Medicaid Appendix 6520-C: Traditional Medicaid - For Children Not Eligible for STAR Health Appendix 6529.2: Emergency Detention Order and Order for Protective Custody Appendix 6529.3: Involuntary Commitment for Mental Health Services Appendix 6535-A: DFPS Kinship Discipline Policy Appendix 6577: Filing Charges with the Juvenile Justice System Appendix 6585-A: Understanding the Risks and Benefits of Applying for Special Immigrant Juvenile Status Appendix 6585-B: Entendiendo los Riesgos v Beneficios al Aplicar para el Estato de Inmigrante Juvenil Especial Appendix 6620: Quarterly Visits to Foster Families Appendix 6720: Discharging Children From Substitute Care Appendix 6825: Deleting Identifying Information Before Releasing Records to Adoptive Parents or Other Authorized Parties Appendix 6831-A: Information to Consider about the Child When Selecting an Adoptive Family Appendix 6831-B Information to Consider about the Prospective Adoptive Family When Placing a Child for Adoption Appendix 6941-A: Licensing Criteria for Granting Variances for Level 1 Child Placing Staff Qualifications Appendix 6941-B: Procedure for Requesting a Level 1 Policy Variance 7000 Appendix 7040-A: Expectations, Roles and Responsibilities of Foster Parents Appendix 7040-B Liability of Foster Parents Appendix 7040-C: Expectations, Roles, and Responsibilities of Adoptive Parents Appendix 7110: Recruitment of Foster and Adoptive Homes Appendix 7111: Foster Parent Associations Appendix 7120: DFPS Discipline Policy Appendix 7240: Instructions for Obtaining and Processing FBI Fingerprint Cards Appendix 7260: Foster/Adoptive Home Study Guidelines Foster/Adoption Home Study I. Motivation II. Applicants' Feelings About Themselves, Their Parents, and Their Childhood III. Family Interaction IV. Home Environment V. Supporting the Child's Needs Regarding Birth Family VI. Dealing with Separation and Loss VII. Dealing With Children Who Have Been Physically, Sexually Abused and or Neglected VIII. Child Management and Discipline IX. Working with the Agency X. The Mutual Problem-Solving Plan XI. Verification of Compliance with Minimum Standards XII. Type of Child XIII. Recommendations Appendix 7410-A: Roles and Responsibilities of the Foster Home Development Worker Appendix 7410-B: Roles and Responsibilities of the Adoption Worker Appendix 7420: Instructions for Foster Family Quarterly Assessment Narrative Appendix 7430: Guidelines for Corrective Action and Closure Appendix 7450: Guidelines for Monthly Adoption Assessment Appendix 7460: Intermittent Alternate-Care Service Provider Assurances 8000 Appendix 8160: CPS Service Codes and Descriptions as Identified in IMPACT Appendix 8210: Contract Evaluation Review Items Appendix 8410: Purchased Protective Services Guidelines 9000 Appendix 9110: Roles and Responsibilities of the Regional ICPC Coordinator Appendix 9300: States That Require All Non-Parents to Be Licensed as Foster Parents 10000 Appendix 10130: Documentation for Youth Changing Placements or for Youth Transitioning Out of Foster Care Appendix 10212: Preparation for Adult Living Life Skills Training Curriculum Outline Appendix 10266-A: Completing a NYTD Survey for a Youth - Instructions Appendix 10266-B Overview of NYTD Timeline Appendix 10333-A: Joint Staffing Process for DFPS Referrals to DADS Guardianship Services Appendix 10334: Helpful Hints for Submitting the Guardianship Referral Form Appendix 10334.2: CPS Guardianship Referral Form IMPACT Guide Appendix 10334.42: Guardianship Review of Decision Protocol
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