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4480 Issues Involving Children in CPS Conservatorship

4481 Situations That Always Require an “I&R Call Regarding Existing CPS Case”

SWI Policy and Procedures May 2015

Child Is Not In DFPS Conservatorship

Any time an intake or I&R is processed regarding a child who is not in DFPS conservatorship, but there is an open CPS case, the intake specialist sends an additional I&R to the open CPS case. See the I&R Best Practice Narratives on SWI's Intake Procedures intranet page (in the Documentation section, under Narrative).

Child Is In DFPS Conservatorship

In addition to any intake or I&R that may be generated regarding a child in DFPS conservatorship, the intake specialist must notify field staff when any of the following situations occur:

  •  The child has run away or returned to the placement after running away

  •  The child has been hospitalized or has required treatment by a medical professional in an emergency room or hospital because of injury, trauma, or illness

  •  The child has been arrested

  •  The child has died

The intake specialist documents the notification as an I&R – Call regarding existing CPS case and pastes the open CPS case at the top of the Narrative.

If the field office is open, the intake specialist assigns the I&R to the routing coordinator of the appropriate local office.

If the field office is closed, the intake specialist either:

  •  calls out the I&R to the appropriate on-call staff and assigns the I&R to the on-call staff; or

  •  assigns the I&R to the workload of the support staff person indicated in the assignment chart. 

Child Is in DFPS Conservatorship and Is Residing in a Facility Subject to CCL or APS Facility Investigations Jurisdiction

When an allegation of abuse or neglect involves a child who is in CPS conservatorship and who is residing in a facility subject to CCL or AFC investigation, the intake specialist assesses if the allegation requires an intake for CPS, CCL, or AFC. Once this determination is made, the intake specialist completes the intake for the appropriate program. If an intake is not generated, the intake specialist generates an I&R – LRC Standards Compliance or an I&R – AFC Client Rights/Fac Admn issues depending on the type of facility in which the child resides.

  •  When the child attends a program investigated by Day Care Licensing (DCL) and a report is made regarding the program, an I&R DCL Standards Compliance is assessed, unless a DCL intake has already been assessed.

  •  When the child resides in a facility subject to Residential Child Care Licensing (RCCL) investigation and an intake for any program other than RCCL is generated, the intake specialist also generates an I&R - LRC Standards Compliance regardless of whether the report is about the facility the child resides in

  •  When the child resides in a facility subject to AFC investigation and an intake for any program other than AFC is generated, the intake specialist also generates an I&R - AFC Client Rights/Fac Admn.

See 7510 Reports Involving Children in DFPS Conservatorship.

Child Care Licensing is responsible for notifying CPS when a child in CPS conservatorship is involved in in a RCCL or DCL intake or I&R. APS Facility Investigations is responsible for notifying CPS when a child in CPS conservatorship is involved in an AFC intake. When a child in CPS conservatorship is involved in an I&R – AFC Client Rights/Fac Admn, SWI must always notify CPS by sending an I&R to the open CPS case.

See the chart below for help in determining whether or not SWI notifies CPS:

Type of Report

Who notifies CPS

Does SWI send an I&R Call Regarding an Existing CPS Case?

RCCL intake

RCCL

No, unless the child:

  •  has run away or returned to the placement after running away;

  •  has been hospitalized or has required treatment by a medical professional in an emergency room or hospital because of injury, trauma, or illness;

  •  has been arrested; or

  •  has died.

The intake specialist or support staff call out this I&R to CPS if it is after regular business hours. 

DCL intake

DCL

No, unless the child:

  •  has run away or returned to the placement after running away;

  •  has been hospitalized or has required treatment by a medical professional in an emergency room or hospital because of injury, trauma, or illness;

  •  has been arrested; or

  •  has died.

The intake specialist or support staff call out this I&R to CPS if it is after regular business hours. 

AFC intake

AFC

No, unless the child:

  •  has run away or returned to the placement after running away;

  •  has been hospitalized or has required treatment by a medical professional in an emergency room or hospital because of injury, trauma, or illness;

  •  has been arrested; or

  •  has died.

The intake specialist or support staff call out this I&R to CPS if it is after regular business hours. 

I&R LRC Standards Compliance

RCCL

No, unless the child:

  •  has run away or returned to the placement after running away;

  •  has been hospitalized or has required treatment by a medical professional in an emergency room or hospital because of injury, trauma, or illness;

  •  has been arrested; or

  •  has died.

The intake specialist or support staff call out this I&R to CPS if it is after regular business hours. 

I&R DCL Standards Compliance

DCL

No, unless the child:

  •  has run away or returned to the placement after running away;

  •  has been hospitalized or has required treatment by a medical professional in an emergency room or hospital because of injury, trauma, or illness;

  •  has been arrested; or

  •  has died.

The intake specialist or support staff call out this I&R to CPS if it is after regular business hours. 

I&R AFC Client Rights/Fac Admn Issues

SWI

Yes

If the report is regarding a child who:

  •  has run away or returned to the placement after running away;

  •  has been hospitalized or has required treatment by a medical professional in an emergency room or hospital because of injury, trauma, or illness;

  •  has been arrested; or

  •  has died;

and it is after regular business hours, then the intake specialist or support staff call out this I&R to CPS. 

See 3930 Call-Out and Assignment Charts.

4482 Youth in CPS Conservatorship Has a Baby

SWI Policy and Procedures May 2015

When a youth in DFPS conservatorship has a baby, DFPS may or may not take conservatorship of the baby. The term “baby” refers to any youth parent’s child regardless of the child’s age.

CPS Seeks Conservatorship

If CPS seeks DFPS conservatorship due to allegations of abuse or neglect of the baby, the intake specialist completes an intake. The case name is the baby’s parent’s name.

CPS Does Not Seek Conservatorship

If CPS does not pursue conservatorship of the baby, but places the baby with the parent in the parent’s foster placement, the intake specialist completes a case-related special request (CRSR) with the type Request for Public Service.

The CRSR is necessary so that placement may be accounted for and payment made regarding that baby.

The intake specialist must always ask if the report needs to be backdated, meaning that the report is entered with a date and time that differs from the date and time of the call. For example, if a field staff member has already placed the baby, then the date and time of that placement is the correct date and time of the intake. Therefore, the intake specialist enters the date and time that the field staff member identifies as the date and time that placement began. See CPS Handbook 10630 Youth Parents in DFPS Conservatorship.

The intake specialist conducts a search of the parent’s name and then relates any matches found. If there is more than one baby, the intake specialist completes a CRSR for each baby. The case name is the baby’s parent’s name.

The CRSR is routed to the county that has the open conservatorship case of the baby’s parent.

4483 Young Adults Who Return to Care

SWI Policy and Procedures May 2015

CPS has a Return to Care program for young adults aged 18 to 21 years old who:

  •  have aged-out of the CPS foster care system; and

  •  desire to return to CPS paid care to participate in DFPS Extended Foster Care.

Young Adult Requests to Return to Care

If the intake specialist receives a call from a young adult requesting to return to care, the intake specialist follows normal procedures and assesses the situation for allegations of abuse, neglect, or exploitation for which DFPS has investigational jurisdiction

If there are no allegations, the intake specialist explains that the young adult must contact the Regional Preparation for Adult Living (PAL) Coordinator in the region where the young adult is currently located and provides the reporter with the name and office phone number for the pertinent regional staff. The list of PAL staff can be found on the Regional Preparation for Adult Living (PAL) Coordinators page of the DFPS internet. For these requests, the intake specialist completes an I&R – General Information, and saves and closes it.

CPS Notification of a Young Adult Wishing to Return to Care

Some CPS PAL staff have the capability of entering their own Return to Care reports as CRSRs. PAL staff without that capability may send the information regarding a young adult returning to care through the DFPS Internet Reporting website.

Information submitted by PAL staff in the internet report must include:

  •  a statement that the young adult desires to return to care;

  •  the name, age, other demographics, and locating information on the young adult returning to care;

  •  the date and time of placement, if placement has already occurred;

  •  the county to which SWI needs to assign the CRSR; and

  •  the name of the PAL staff who should receive the CRSR.

This information is assessed as a CRSR. The intake specialist:

  •  enters the date and time of the placement on the Entry section of the Call Information page if it is different from the date and time the report is processed;

  •  completes the Call Information page;

  •  enters the young adult as the In Re;

  •  completes the Call Type section of the Call Information page by selecting CPS from the Program Type dropdown menu;

  •  selects Return to Care from the dropdown menu in the Special Rqst Type field;

  •  completes a Call Person Detail page for all persons identified in the report;

  •  assigns the young adult the Type of PRN, the Role of NO, and the Rel/Int code of SL;

  •  assigns all other persons the Type of COL, the Role automatically pre-fills with NO, and then selects the Rel/Int code that is appropriate to the relationship to the young adult;

  •  selects the Case Name from the Call Decision section on the Intake Actions page (all other pertinent fields pre-fill);

  •  documents in the Narrative section the reported information and the name of the PAL staff who is to receive the CRSR in bold-face type;

  •  saves and assigns the CRSR based on the information provided by the PAL staff:

  •  if the PAL staff provided a county where the CRSR is to be assigned, the CRSR is saved and assigned to the CPS Routing Coordinator for that county; or

  •  if no county was provided, the CRSR is assigned to the RC in the county where the young adult is currently located.

Young Adults Returning To Care Who Have Children of Their Own

At times, young adults who are returning to care will bring children of their own with them. In these situations the intake specialist assesses to determine if there is any abuse or neglect to the young adult’s children. If so an intake is entered.

If no abuse or neglect is present a CRSRReq Local Public Svc is processed. If there is more than one child, a separate CRSR is processed for each child as well as the CRSR for the young adult. The case name is that of the young adult, who is the parent in this context. The intake specialist must always ask if the report needs to be backdated, meaning that the report is entered with a date and time that differs from the date and time of the call.  For example, if a field staff member has already placed the baby, then the date and time of that placement is the correct date and time of the intake. Therefore, the intake specialist enters the date and time that the field staff member identifies as the date and time placement began.

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