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4900 IMPACT Procedures Specific to CPS

SWI Policy and Procedures April 2008

Section 4900 contains only documentation details unique to CPS. For a more complete reference, see 3000 Processing Reports.

4910 In Re and Case Name

SWI Policy and Procedures April 2012

The In Re and case name for CPS intakes are usually the name of the managing conservator. If the parents are married, the In Re and case name are the name of the mother.

For exceptions, see:

4452 Day Care Provided in the Child's Home

4490 Reports of Abuse or Neglect that Involve School Personnel

4520 Child is Visiting Possessory Conservator (Non-Custodial Parent)

4523 Parents Separated; Conservatorship Not Established

4524 Child Is Located in Different County Than Managing Conservator

4525 Child Living With Relatives

4526 Child Living With Non-Related Caretaker

4527 Child Born to Mother in a Corrections Facility, Mental Health Hospital, or Drug Treatment Facility

4920 Person List

SWI Policy and Procedures June 2015

The intake specialist designates each person placed on the Person List as either a principal (PRN) or a collateral (COL).


CPS defines a principal as:

  •  a child or children alleged to be in need of protection;

  •  all siblings in the household;

  •  all parents of the children, either in or out of the household;

  •  any parent substitutes, caregivers, or other adults who are part of the household;

  •  anyone responsible for the care, custody, or welfare of the children in the family or household, even if not a parent or parent substitute;

  •  those who are appointed by the court as sole or joint managing conservators;

  •  others appointed by the court as managing or possessory conservators;

  •  each alleged perpetrator (AP), or victim/perpetrator (VP) of child abuse or neglect; and

  •  any child who had been placed in the home as a result of a Parental Child Safety Placement (PCSP).

Regarding Multi-Family Households

In multi-family households, children are identified as principals only in the intake for their own nuclear family; children of the other family or families in the household are identified as collaterals.


The intake specialist designates all other persons on the Person List as collaterals.

See 3123 Demographics Section.

For the exception, see 4490 Reports Involving Schools.

School Reports

In reports that involve school personnel as alleged perpetrators, only the victim and alleged perpetrator are identified as Principals on the Person List. A parent is never identified as an alleged perpetrator in a CPS school report, only as a collateral.

See 4493.22 Parents as Alleged Perpetrators.

4921 Role of Victim/Perpetrator

SWI Policy and Procedures June 2015

The victim/perpetrator (VP) designation is used to indicate children age 10 years old and older who are alleged to be victims of abuse or neglect as well as perpetrators of abuse or neglect on other siblings or relatives. A child who is 9 years old or younger cannot be listed as an alleged perpetrator or victim/perpetrator in a CPS report.

In the Child Protective Services Handbook, see Appendix 2472.1-B: Definitions of Roles.

APS In-Home uses the victim/perpetrator (VP) designation to indicate an APS client who is alleged to be a victim of abuse or neglect as well as the perpetrator of abuse or neglect on him- or herself.

See 6200 APS In-Home Perpetrators.

4922 Person Relationship/Interest (Rel/Int)

SWI Policy and Procedures June 2015

The intake specialist identifies a person’s relationship or interest on the Person List, as it pertains to the oldest victim. A parent who does not reside in the household is considered to be an “absent parent” (AB) by CPS. This does not mean that the parent is uninvolved in the child’s life, but simply that the parent is absent from the primary household.

In the CPS Handbook, see 2115 Terms Used in Primary Statutory Definitions.

4930 Open Service Delivery Stages

SWI Policy and Procedures May 2015

When performing a history search, the intake specialist may find a case in open (OPN) status. This means that there is at least one stage of the CPS case that is open. There are many different stages of CPS cases and multiple stages can be open at one time. However, an intake specialist only pastes an open CPS case at the top of the narrative or sends an I&R to an open CPS case when at least one of the following stages is open:

  •  INT (intake)

  •  INV (investigation)

  •  A-R (Alternative Response)

  •  CRSR (case-related special requests)

  •  FPR (family preservation)

  •  FBSS (family-based safety services; also documented as FPR or CPS Family Preservation in IMPACT)

  •  FSU (family substitute care)

  •  FRE (family reunification)

  •  SUB (substitute care); when the SUB stage is opened from a CRSR and the special request type “ICPC,” an I&R cannot be sent to this open case.

If one of the following stages is the only open stage of a CPS investigation, the intake specialist does not paste the case into the top of the narrative, and does not process an information and referral (I&R) Call Regarding Existing CPS Case.

  •  PAL (preparation for adult living)

  •  ADO (adoption); an intake specialist can send an I&R to the open ADO case when ADO is the only open stage, only if the adoption is not consummated and the adoptive parents will no longer keep the child (adoption disruption)

  •  FAD (foster adopt)

  •  PAD (post adoption)

  •  KIN (kinship)

  •  PCA (permanency care assistance)

  •  C-JPC (juvenile probation)

  •  ARI (administrative review)

See 1123 Stages of Service in the Child Protective Services Handbook.

4931 CPS Screener Eligibility Question

SWI Policy and Procedures June 2017

The intake specialist must answer a screener eligibility question for CPS intakes when:

  •  the intake is a priority 2; and

  •  all victims are children age 6 or older.

The question appears at the bottom of the Priority section on the Intake Actions page in IMPACT. The question reads:

Is there an open case on the family in at least one of the following stages:

INV – Investigation; A-R – Alternative Response; FPR – CPS Fam Preservation; FSU – Family Subcare; or FRE – CPS Fam Reunification?

The accompanying radio buttons enable a Yes or No response to the question.

The intake specialist selects Yes if any of the principals in the intake are involved in an open CPS case in any of the following stages:

  •  INV (investigation)

  •  A-R (alternative response)

  •  FPR (family preservation) — also documented as FBSS (family-based safety services) or CPS Family Preservation in IMPACT

  •  FSU (family substitute care)

  •  FRE (family reunification)

Otherwise, the intake specialist selects No.

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