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8235 Child Day Care Services

8235.1 Funding Availability for Child Day Care Services

CPS September 2018

DFPS-funded child day care services are subject to the availability of funding; therefore, services are not guaranteed for any client.

All caregivers must be informed that:

  •  Only DFPS can authorize DFPS-funded day care services.

  •  DFPS is not responsible for the payment of day care services that eligible children may receive until after DFPS returns the approved IMPACT Form 2054 Service Authorization to the child care services agency authorizing day care services.

  •  If a child receives day care services before the child care services agency receives the approved Form 2054, DFPS will not pay for those days of service.

8235.2 Authorizing, Adding, Extending, Reauthorizing, Terminating, or Changing Services

CPS September 2018

For details on authorizing, adding, extending, reauthorizing, terminating, or changing services, refer to the section for that service:

8235.3 General Protective Child Day Care

8235.4 Foster Child Day Care

8235.5 Kinship Child Day Care

8235.21 Caseworker Responsibilities

CPS September 2018

Before Day Care Is Authorized

Before day care is authorized, the caseworker must take the following actions:

  •  Inform the caregiver of the requirements listed in 8235.1 Funding Availability for Child Day Care Services.

  •  Obtain approval from the supervisor to request the service.

  •  Inform the caregiver that the caregiver must complete any of the daycare operation’s admission or enrollment requirements for the child, including having up-to-date immunizations, before day care services are provided.

After Day Care Is Authorized

After day care is authorized, the caseworker must take the following actions:

  •  Maintain contact with the child day care center to verify that the service is being used. If the child is absent excessively, and the caseworker has been unsuccessful in correcting the situation that is causing the absences, the caseworker notifies the regional day care coordinator immediately. In most child day care centers, DFPS must pay for the absences to maintain the child’s space.

  •  Notify the regional day care coordinator in writing about changes in the child’s circumstances or physical location that might affect service delivery.

  •  Maintain regular contact with the foster or adoptive home development (FAD) worker or kinship development worker (KDW) to ensure that the child remains eligible for day care (see 8235.31 Determining Eligibility).

  •  Contact the FAD worker or KDW, as applicable, when loss, reduction, or denial of a child’s day care plan affects the child’s placement.

  •  Inform the foster or kinship family that Foster or Kinship Child Day Care funding ends when the family signs an adoptive placement agreement.

  •  When the family signs an adoptive placement agreement, notify the regional day care coordinator about the foster or kinship family’s ineligibility for day care and provide an end-date for the service authorization to the regional day care coordinator.

8235.22 When a Child Care Provider’s Licensing Status Changes

CPS September 2018

The regional day care coordinator must notify the DFPS caseworker and supervisor responsible for the child’s case if he or she learns that a child receiving DFPS-funded child day care is placed with a child day care provider whose licensing status has changed to:

  •  evaluation status;

  •  probationary status; or

  •  adverse action.

Based on licensing status changes, the following actions must be taken when considering the enrollment of children with child day care providers:

  •  DFPS staff may not authorize new enrollments of children with child care providers on evaluation status, probationary status or adverse action.

  •  For children currently enrolled with a child care provider on evaluation status or probationary status, the DFPS caseworker and supervisor confer with the program director to determine if the child’s needs are being met by the provider and if it is appropriate for the child to continue to receive child care services from the provider.

  •  After conferring, the caseworker ensures the decision is documented in the case file and includes:

  •  the date the caseworker conferred; and

  •  the name and title of the supervisory staff approving the decision.

  •  The caseworker notifies the regional day care coordinator about the decision.

  •  For children currently enrolled with a child care provider on adverse action, the child’s enrollment must be terminated.

8235.3 General Protective Child Day Care

CPS September 2018

A DFPS caseworker may request General Protective Child Day Care for children only to:

  •  provide for immediate or short-term safety from abuse and neglect;

  •  prevent the child from being removed from the home;

  •  allow the child to be reunited with the family;

  •  address the developmental needs of a child whose physical, social, emotional, cognitive, or language developmental delay is a significant factor in the risk of abuse or neglect in the home;

  •  help stabilize the family;

  •  maintain a child who is not in the conservatorship of DFPS in a parental child safety placement with relatives or kin; or

  •  maintain the placement of a child in DFPS conservatorship with a kinship caregiver who does not meet the eligibility criteria for Kinship Child Day Care, but only if approved by the DFPS program administrator or a designee other than the DFPS regional day care coordinator. See 8235.51 Determining Eligibility for Kinship Day Care.

8235.31 Determining Eligibility for General Protective Day Care

CPS September 2018

General Protective Day Care can be used in investigation (INV), alternative response (AR), family-based safety services (FBSS) cases. General Protective Daycare can also be used in certain conservatorship (CVS) stages for Kinship placements (see 8235.5 Kinship Child Day Care). Different case types have different eligibility and use standards.

Eligibility During INV, AR, or FBSS Stages

To be eligible for General Protective Day Care during an INV, AR, or FBSS stage, the child must:

  •  be the subject of an open DFPS investigation, AR or FBSS case; and

  •  not be in paid substitute care; and

  •  meet the criteria in the table below:

To receive day care services…

The child …

During the school year

  •  must be 6 years old or younger as of September 1; or

  •  must be 13 years old or younger and have a documented disability. and

  •  living with parents, or

  • living with relatives or kin:

  •  after being voluntarily placed there by the parents in a parental child safety placement (PCSP), and

  •  caregivers are employed outside the home and work at least 40 hours per week.

During the summer

  •  12 years old or younger; or

  •  must be 13 years old or younger and have a documented disability; and

  •  living with parents, or

  •  living with relatives or kin:

  •  after being voluntarily placed there by the parents in a parental child safety placement (PCSP), and

  •  caregivers are employed outside the home and work at least 40 hours per week.

8235.32 Types of Centers That May Be Used for General Protective Day Care

CPS September 2018

For General Protective Child Day Care, the DFPS caseworker may use only licensed child day care centers contracted through the local child care service (CCS) agency. Self-arranged care may not be used.

See 8235.22 When a Child Care Provider’s Licensing Status Changes.

8235.33 Resolving Issues of Space

CPS September 2018

The provision of General Protective Day Care is dependent on available funding; therefore, the spending of funds is monitored. If there is not funding to fill all requests for General Protective Day Care, DFPS staff in the DFPS state office collaborate with regional staff to help prioritize available funding.

8235.34 Authorizing, Reauthorizing, and Terminating Services

CPS September 2018

Authorizing and Reauthorizing Services

Time Frames and Approvals for Services at the Investigation or Alternative Response Stage

Initial Authorization

Eligibility for Renewal

Time Frames and Approvals for Services at the Family Preservation Stage

Initial Authorization

Eligibility for Renewal

Terminating Services When the INV, AR or FBSS Case is Closed

Authorizing and Reauthorizing Services

Authorized staff completes a day care request in the Service Authorization tab of the IMPACT case for the client and submits the request to his or her supervisor. In some instances, additional approvals may be required, as outlined below in Time Frames and Approvals for Services.

After the appropriate regional manager approves the request, the regional manager submits the request to the DFPS regional day care coordinator for review and approval in IMPACT.

Once day care services are approved by the DFPS regional day care coordinator, the coordinator generates Form 2054 Service Authorization in IMPACT and forwards the completed form to the appropriate child care agency.

Form 2054 must be approved and sent to the appropriate child care service agency before clients use day care services.

Time Frames and Approvals for Services at the Investigation or Alternative Response Stage

Initial Authorization

The initial authorization for General Protective Day Care in an investigation (INV) or alternative response (AR) case may be approved for no more than 60 days.

Eligibility for Renewal

A daycare renewal in an investigation or alternative response case may be approved but must have program director approval.

To be eligible for daycare renewal in the INV or AR stage, a case must be an incomplete INV or AR case that has extenuating circumstances. Renewal can be for up to 60 days.

Examples of extenuating circumstances:      

  •  The INV or AR case is near completion with daycare expiring but safety remains an issue.

  •  The INV case is near completion with daycare expiring and the likely outcome will be removal to conservatorship.

Day care can be renewed for up to six months if:

  •  a caseworker is planning to progress an INV stage to a family-based safety services (FBSS) stage; and

  •  the child meets the criteria in the table below:

Child’s Situation

Daycare is Limited to Children

The child is in his or her own home

  •  Age 6 years and below as of September 1

  •  Age 13 years and older with a documented disability during the school year

Age limit increases to 12 years (or 13 years and older with a disability) during summer months only

The child is in a PCSP or kinship placement

  •  Age 6 years and below as of September 1

  •  Age 13 years and older with a documented disability during the school year. Age limit increases during summer months only to:

  •  12 years, or

  •  13 years and older with a disability.

 • Caregiver must be employed outside the home and work at least 40 hours per week

Time Frames and Approvals for Services at the Family Preservation Stage

Initial Authorization

Initial authorization of General Protective Day Care Services in the family preservation (FPR) stage is limited to six months.

Eligibility for Renewal

Renewal is limited to three months and must have program director approval. Renewal beyond nine months requires regional director approval.

The initial use of daycare in the FPR stage may also include the renewal from the INV or AR stage if the child meets any of the criteria in the table below:

Child’s Situation

Daycare is Limited to Children

The child is in his or her own home

  •  Age 6 years and below as of September 1

  •  Age 13 years and older with a documented disability during the school year

Age limit increases to 12 years during summer months only

The child is in a PCSP or kinship placement

  •  Age 6 years and below as of September 1

  •  Age 13 years and older with a documented disability during the school year(Age limit increases to 12 years during summer months only)

  •  Caregiver must be employed outside the home and work at least 40 hours per week

Terminating Services When the INV, AR or FBSS Case is Closed

General Protective Child Day Care must be terminated before the end date on the completed Form 2054 Service Authorization if:  

  •  the INV, AR or FBSS case is closed;

  •  no additional stages are opened;

  •  the child is not removed from the home; or

  •  at the request of the caregiver.

Appropriate staff must, within 24 hours, notify the DFPS regional day care coordinator who will terminate the service and notify the local child care service agency (CCS) of the early termination of service.

8235.4 Foster Child Day Care

CPS September 2018

A caseworker may request day care for a Title IV-E or non-Title IV-E eligible foster child when the child’s billing service level is Basic and the child is placed in a foster home with foster parents who are employed and work at least 40 hours per week outside the home. Being a volunteer, student, or providing foster care or kinship care services is not considered employment.

Foster Child Day Care is limited to providing daily supervision only:

  •  during the foster parents’ work hours; or

  •  while the foster parents are attending:

  •  judicial reviews,

  •  case conferences, or

  •  foster parent training.

As funding permits, DFPS provides full-time foster day care services during spring break and summer vacation for children who attend a full-time school program. Foster parents must meet the employment eligibility criteria.

Foster Child Day Care is not authorized for:

  •  full-time day care during school holidays;

  •  teacher in-service days;

  •  inclement weather days;

  •  short breaks between semesters in a year-round school program;

  •  part-time care; and

  •  before- or after-school care.

8235.41 Determining Eligibility for Foster Day Care

CPS September 2018

Before recommending foster day care services be paid by DFPS, staff and employed foster parents must verify that they have attempted to access appropriate community services to care for the child, such as Head Start, pre-kindergarten classes, public (government-funded) pre-kindergarten classes, and early education programs offered through the local schools. If a child is eligible for community day care type services, but no services are available, the caregiver must place the child on any applicable waiting list.

The requesting caregivers must complete and sign Form 1809 Foster/Relative & Other Designated Caregiver Daycare Verification. Authorized staff submits the form to the DFPS regional day care coordinator before services can be authorized.

In addition to Form 1809, the DFPS staff requesting the service authorization is responsible for obtaining employment verification from the caregiver. Acceptable verification includes:

  •  copies of the caregiver’s last three pay stubs;

  •  a statement from the employer attesting to being employed full-time for 40 hours a week; or

  •  in the case of self-employment, a completed Form 1806 Caregiver Statement of Self-Employment Income.

Criteria for the Child

The eligibility criteria for Title IV-E and non-Title IV-E Foster Child Day Care require that the child:

  •  be identified as eligible or ineligible for Title IV-E services by a foster care eligibility specialist;

  •  be in the managing conservatorship of DFPS;

  •  be at a Basic billing service level (this does not apply to children placed by a single source continuum contractor or SSCC);

  •  not be in adoptive placement (see When a Child Is Being Placed in Adoption);

  •  have no other available type of day care provided by the community, such as, but not limited to, Head Start, pre-kindergarten classes, public (government-funded) pre-kindergarten classes, and early education programs offered through the local schools. The unavailability of care must be verifiable;

  •  be 6 years old as of September 1 or younger or be 13 years old or younger and have a documented disability; and

  •  either be:

  •  placed within a foster home where all caregivers are employed outside the home and work at least 40 hours per week; or

  •  be a child of a parent who is a minor and is in foster care. The child of a minor parent must:

  •  not be in the conservatorship of DFPS;

  •  reside with the minor parent in a foster home where all caregivers are employed full-time;

  •  receive primary care from the minor parent outside school hours;

  •  need child day care to allow the minor parent to remain in school and complete the minor parent’s educational goals; and

  •  have a minor parent who is unable to access child care through a Texas Workforce Commission work or training program or through a school-based operation (as verified by DFPS staff).

If, at any time, a child’s billing service level increases from Basic, day care is provided for 60 days after the date of the change in billing service level or until the current service authorization ends, whichever is earliest. Eligibility for day care cannot be extended or renewed for a child with a service level higher than Basic, unless the billing service level decreases to a Basic billing service level and all other eligibility requirements are met.

When a Child Is Being Placed In Adoption

The caseworker must inform the foster family that Foster Child Day Care ends when the foster family signs an adoptive placement agreement. Once the agreement is signed, the caseworker notifies the regional day care coordinator of the date that the family is no longer eligible for Foster Child Day Care.

Waiving the Eligibility Criteria for Good Cause

The associate commissioners for Child Protective Services (CPS) or Child Protective Investigations (CPI) have the authority to waive the eligibility provisions for good cause. The DFPS program administrator or designee may request a waiver for good cause on a case-by-case basis.

8235.42 Types of Day Care Centers That May Be Used for Foster Day Care

CPS September 2018

Subject to the provisions below, foster parents may use any licensed child day care centers or registered child care homes that are contracted through the local child care service (CCS) agency, or use self-arranged child day care.

DFPS cannot pay for child day care services provided by the child’s foster parent.

CCS Contracted Care

See 8235.22 When a Child Care Provider’s Licensing Status Changes

Self-Arranged Care

Foster parents may also choose to use self-arranged care.

The provider of self-arranged care must be a licensed child care operation or a registered child care home.

If the foster parents choose self-arranged child day care, they must contact the child’s caseworker or the foster or adoptive home development (FAD) worker to ensure that the care is authorized by DFPS and will be paid.

The self-arranged provider must contract with the CCS agency to be paid for services. If a provider’s rates exceed what is allowed by the DFPS contract with the Texas Workforce Commission, the caregiver must pay the difference in rates.

If the day care will be authorized and paid, the caseworker follows the procedures in 8235.44 Authorizing, Reauthorizing, and Terminating Services.

See 8235.22 When a Child Care Provider’s Licensing Status Changes.

8235.43 Resolving Issues of Space

CPS September 2018

The provision of Foster Child Day Care is dependent on available funding; therefore, the spending of funds is monitored. If there is not enough funding to fill all requests for Foster Child Day Care, DFPS staff in DFPS state office collaborate with regional staff to prioritize available funding.

8235.44 Authorizing, Reauthorizing, and Terminating Services

CPS September 2018

Authorizing and Reauthorizing Services

Authorized staff completes a day care request in the Service Authorization tab of the IMPACT case for the client and submits the request to his or her supervisor. In some instances, additional approvals may be required, as outlined below in Time Frames for Services.

After the appropriate regional manager approves the request, it is sent by email to the DFPS regional day care coordinator for review and approval.

If day care services are approved by the DFPS regional day care coordinator to authorize payment for services, the DFPS regional day care coordinator generates Form 2054 Service Authorization in IMPACT and forwards it to the appropriate child care agency.

Form 2054 must be approved and sent to the appropriate child care service agency before clients use day care services.

Time Frames for Services

The initial service authorization for Title IV-E and non-Title IV-E Foster Child Day Care may be approved for a maximum of 12 months.

Subsequent service authorizations for cases in which the child meets all of the eligibility requirements for Title IV-E or non-Title IV-E Foster Child Day Care may be approved for a maximum of 12 months.

If, at any time, a child’s billing service level increases from Basic, day care is provided for 60 days after the date of the change in billing service level or until the current authorization ends, whichever is earliest. Eligibility for day care cannot be extended or renewed for a child with a service level higher than Basic, unless the billing service level decreases to a Basic billing service level and all other eligibility requirements are met.

Terminating Services

If Foster Child Day Care is terminated before the end date on Form 2054 Service Authorization, the caseworker must, within 24 hours, notify the DFPS regional day care coordinator who will terminate the service and notify the CCS of the early termination of service.

8235.5 Kinship Child Day Care

CPS September 2018

Authorized staff may request Kinship Child Day Care for a child in DFPS conservatorship who is placed with kinship caregivers if:

  •  DFPS has an approved kinship home assessment on file for caregivers who are not verified or licensed foster care providers;

  •  the caregivers have signed Form 0695 Kinship Caregiver Agreement; and

  •  the caregivers are employed outside the home and work at least 40 hours per week.

All eligibility requirements listed in 8235.51 Determining Eligibility must be met without exception.

Kinship Child Day Care is limited to providing daily supervision only:

  •  during the kinship caregivers’ work hours; or

  •  while the kinship caregivers are attending:

  •  judicial reviews,

  •  case conferences, or

  •  kinship caregiver training.

As funding permits, DFPS provides full-time Kinship Child Day Care services during spring break and summer vacation for children who attend school full time.

8235.51 Determining Eligibility for Kinship Day Care

CPS September 2018

Before recommending day care services for a child in a kinship placement be paid by DFPS, staff and employed kinship caregivers must verify that they have attempted to access appropriate community services to care for the child, such as Head Start, pre-kindergarten classes, public (government-funded) pre-kindergarten classes, and early education programs offered through the local schools. If a child is eligible for community day care type services, but no services are available, the caregiver must place the child on the waiting list.

The requesting caregivers must complete and sign Form 1809Foster/Relative & Other Designated Caregiver Daycare Verification. Authorized staff submits the form to the regional day care coordinator before services can be authorized. In addition to Form 1809, the DFPS staff requesting the service authorization is responsible for obtaining employment verification from the caregiver.

Acceptable verification includes:

  •  copies of the caregiver’s last three pay stubs;

  •  a statement from the employer attesting to being employed full-time for 40 hours a week; or

  •  in the case of self-employment, a completed Form 1806 Caregiver Statement of Self-Employment Income. Being a volunteer, student, or providing foster care or kinship care services is not considered employment.

Criteria for the Child

To be eligible for Kinship Child Day Care at any time the child must:

  •  be in DFPS conservatorship;

  •  be placed in a kinship placement where all appropriate caregivers are employed outside the home and work at least 40 hours per week;

  •  not be receiving adoption assistance; and

  •  meet the age restrictions below depending on the time of year.

Eligibility During the School Year

To be eligible for Kinship Child Day Care during the school year the child must:

  •  be 6 years old or younger as of September 1; or

  •  be under 18 years of age if the child has a developmental delay (including physical, emotional, and cognitive or language) or a physical disability.

Eligibility During Summer

To be eligible for Kinship Child Day Care for summer care the child must:

  •  be 12 years old or younger;

  •  or be under 18 years of age if the child has a developmental delay (including physical, emotional, and cognitive or language) or a physical disability

The caseworker must inform the kinship family that Kinship Child Day Care ends when a kinship family signs an adoptive placement agreement. Once an adoptive placement agreement is signed, the caseworker must notify the regional day care coordinator and provide the date that the family is no longer eligible for Kinship Child Day Care.

Criteria for the Caregivers

The caregivers must:

  •  be related to the children or have a longstanding and significant relationship with the children or family in the case of an infant;

  •  be formally approved by DFPS as kinship caregivers (which includes having an approved home study);

  •  sign and abide by Form 0695 Kinship Caregiver Agreement;

  •  not be a licensed or verified foster home or foster group home;

  •  be residents of Texas; and

  •  be employed outside the home and work at least 40 hours per week.

Texas Family Code §264.755

DFPS Rules, 40 TAC §§700.1003; 700.1013

If eligibility requirements for Kinship Child Day Care are not met, the child may be eligible to receive General Protective Day Care.

To be eligible for Kinship-General Protective Day Care the caregiver must:

  •  be related to the child or have a longstanding and significant relationship with the child or family in the case of an infant;

  •  not be a licensed or verified foster home or foster group home;

  •  be residents of Texas; and

  •  be employed outside the home and work at least 40 hours per week

The use of General Protective Day Care for a child in a Kinship placement must be approved by the program administrator.

Waiving the Eligibility Criteria for Good Cause

The associate commissioners for Child Protective Services (CPS) or Child Protective Investigations (CPI) have the authority to waive the eligibility provisions for good cause. The DFPS program administrator or designee may request a waiver for good cause on a case-by-case basis. 

In any Kinship placement, child safety is the paramount concern. When caregivers do not meet eligibility requirements, staff should seek a waiver if there are any concerns for child safety in the kinship placement.

8235.52 Types of Centers That May Be Used for Kinship Day Care

CPS September 2018

Kinship caregivers may use:

  •  any licensed child day care operations or registered child care homes that are contracted through the local child care service (CCS) agency, both designated and non-designated; or

  •  self-arranged child day care.

CCS Contracted Care

The provider must be a licensed child care operation or a registered child care home.

See 8235.22 When a Child Care Provider’s Licensing Status Changes

Self-Arranged Care

Approved kinship caregivers may also choose to use self-arranged care.

The provider of self-arranged care must be a licensed child care operation or a registered child care home. The provider must not be on evaluation status, probationary status, or adverse action.

If kinship caregivers choose self-arranged child day care, they must contact the child’s caseworker or the kinship development worker to ensure that the care is authorized by DFPS and will be paid.

The self-arranged provider must contract with the CCS agency to be paid for services. If a provider’s rates exceed what is allowed by the DFPS contract with the Texas Workforce Commission, the caregiver must pay for the difference in rates.

See 8235.22 When a Child Care Provider’s Licensing Status Changes.

If the day care will be authorized and paid, the caseworker follows the procedures in 8235.54 Initiating, Authorizing, Reauthorizing, and Terminating Services.

8235.53 Resolving Issues of Space

CPS September 2018

The provision of Kinship Child Day Care is dependent on available funding; therefore, the spending of funds is monitored. If there is not enough funding to fill all requests for Kinship Child Day Care, DFPS staff in DFPS state office collaborate with regional staff to prioritize available funding.

When budgetary constraints require it, DFPS regional day care coordinators provide services using an established priority system.

The priority system is based on need and requires that:

  •  DFPS determine that the provision of child care services is critical to maintaining the placement of the child with the caregiver; and

  •  at least one child placed by DFPS is under 6 years of age, or at least one child placed by DFPS has a developmental delay (including physical, emotional, and cognitive or language) or a physical disability.

DFPS Rules, 40 TAC §700.1013

8235.54 Initiating, Authorizing, Reauthorizing, and Terminating Services

CPS September 2018

Initiating, Authorizing, and Reauthorizing Services

Authorized staff completes a day care request in the Service Authorization tab of the IMPACT case for the client and submits the request to his or her supervisor. In some instances, additional approvals may be required, as outlined below in Time Frames for Services.

After the appropriate regional manager approves the request, the regional manager submits the request to the DFPS regional day care coordinator for review and approval.

Once the DFPS regional day care coordinator approves day care services, the coordinator generates Form 2054 Service Authorization in IMPACT and forwards it to the appropriate child care services agency.

Form 2054 must be approved and sent to the appropriate child care service (CCS) agency before clients use day care services.

Time Frames for Services

The initial service authorization for Kinship Child Day Care is limited to a maximum of 12 months.

Subsequent service authorizations for cases in which the child meets all of the eligibility requirements for Kinship Child Day Care may be approved for a maximum of 12 months.

If the child or the kinship caregiver no longer meets the eligibility requirements for Kinship Child Day Care, the caseworker must notify the day care coordinator to determine whether the child is eligible for another type of day care service.

Terminating Services

If Kinship Child Day Care is terminated before the end date on Form 2054 Service Authorization, authorized staff must, within 24 hours, notify the DFPS regional day care coordinator who will terminate the service and notify the CCS of the early termination of service.

8235.6 Regional Day Care Coordinator Responsibilities

CPS September 2018

Regional day care coordinators:

  •  handle program-related duties;

  •  handle fiscal responsibilities; and

  •  coordinate with local child care service (CCS) agencies.

8235.61 Handling Program-Related Duties

CPS September 2018

The regional day care coordinator ensures that child day care is provided to clients according to DFPS policy, program priorities, and the approved allocation of regional resources.

Specifically, the regional day care coordinator must:

  •  confirm that the child day care is provided to clients according to policy and regional priorities;

  •  process and validate information on approved day care requests, generate Form 2054, and submit it to the appropriate child care service (CCS) agency:

  •  review Form 1809Foster/Relative & Other Designated Caregiver Daycare Verification to verify that the foster parents sought and could not find appropriate day care services through community resources, such as Head Start, pre-kindergarten, public (government-funded) pre-kindergarten, and early education programs offered through local schools, before approving day care services through DFPS;

  •  apply procedures regarding the length of time for which child day care is being approved initially;

  •  establish and maintain procedures for renewing or extending child day care services;

  •  establish and maintain communication with the foster home’s development staff and consult with them on requests for child day care;

  •  develop and maintain contacts with local CCS agencies and serve as the contact between DFPS, CCS agencies, and the designated CCS centers;

  •  initiate quarterly meetings with the local CCS agency staff as appropriate;

  •  maintain contact with the person tracking fiscal expenditures, if that person is someone other than the regional liaison for child day care;

  •  maintain a waiting list to manage authorizations and referrals for child day care that cannot be approved immediately because of limited resources (work with appropriate staff to prioritize referrals); and

  •  inform regional administrative and state office staff about the provision of child care and any unmet needs.

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