Authority/Reference(s) State of Texas Procurement and Contract Management Guide; TX HRC §40.058(b)1
Revision Date October 15, 2018

Policy

The Statement of Work (SOW), which may also be referred to as the Scope of Work, describes the goods or services being purchased.  Based on the determination of need documentation, the SOW is developed by DFPS staff responsible for procurement planning and development.

In addition to a clear, thorough description of the goods or services being purchased, the SOW should also include:

  • contractor and DFPS responsibilities,
  • any constraints on the contractor, and
  • methods that will be used to evaluate, measure, and monitor deliverables and performance.

The success or failure of a contract can usually be linked to a lack of clarity and thoroughness in the SOW. The SOW should be written with enough detail about the requirements for delivery of the goods or services to inform potential vendors or service providers while not being overly prescriptive. This encourages competitiveness among vendors. 

It is important that the SOW be contractually sound and unbiased towards potential respondents.  The SOW should encourage innovative solutions to the requirements described, if appropriate.