|Revision Date||September 7, 2018|
Contract staff must comply with the federal Uniform Grant Guidance (UGG) and the state Uniform Grant Management Standards (UGMS) in the management of recipients and subrecipients that receive grant awards from DFPS.
Contract staff who manage recipients and subrecipients should familiarize themselves with both UGMS and UGG.
Contract staff who manage recipients and subrecipients must:
- Ensure the correct grant contract templates are used (including Grant Contract Template 2282G, Grant Uniform Terms and Conditions For 5645G and Grant Supplemental and Special Conditions 5622G);
- Ensure all applicable terms and conditions are included in the contract;
- Communicate any funding changes to recipients and subrecipients as soon as they are communicated from the Office of Finance; and
- Assist with Single Audit and Federal Funding Accountability and Transparency Act (FFATA) requirements.
Uniform Grant Guidance (UGG)
UGG (also known as 2 CFR 200) outlines uniform administrative requirements, cost principles, and audit Requirements for Federal Awards.
State Uniform Grant Management Standards (UGMS)
UGMS was established to promote the efficient use of public funds. UGMS provides a set of financial management procedures and definitions that require consistency among grantor agencies in their dealings with recipients and subrecipients.
Grants awarded to recipients and subrecipient are typically funds designated for use for a specific purpose. An annual review of subrecipients and recipients must be conducted by Contract Oversight and Support and the Office of Finance to determine if there has been a method of finance change. It is the responsibility of DFPS Finance to confirm whether a service will be state-funded (recipient) or federally funded (subrecipient). Contract staff are responsible for notifying recipients and subrecipients if their funding and/or status has changed in any way.