Authority/Reference(s)
Revision Date August 1, 2019

Policy

All DFPS Administrative contracts with a total value of $25,000 or more must be monitored at a minimum of once per state fiscal year in which the contract is active. The value of the contract is determined by the current contract value, maximum potential contract value or expenditures, whichever is highest.

COS establishes the Administrative Specialized Monitoring Plan (Admin. SMP) through analysis of risk assessment scores for all Administrative contracts. The risk assessment score determines the frequency of monitoring throughout the fiscal year.

RAI SCORE

FREQUENCY OF MONITORING

20 to 37

Annually

38 to 55

Semi-Annually

56 to 74

Quarterly