Authority/Reference(s)
Revision Date September 15, 2015

Policy

DFPS prioritizes contract monitoring activities based on the results of contract risk assessments and knowledge regarding other potential areas of risk. Risk assessment scores for all Administrative contracts are analyzed to develop the Administrative Statewide Monitoring Plan (SMP), which defines risk-based monitoring requirements for individual contracts. Contracts on the SMP must be monitored according to their assigned frequency unless adjustments are approved through the established 9103 adjustment process.

All DFPS administrative contracts with a contract amount of $25,000 or greater must be monitored at a minimum of once per state fiscal year in which the contract is active, unless adjustments are approved (Adjustments to the Administrative Contracts Statewide Monitoring Plan (ADMIN SMP)). Staff must document their monitoring completion dates in HCATS and upload the required documents within 30 calendar days of completing monitoring.