Authority/Reference(s) HHSC Circular C-037; TGC §2155.144; TGC §531.0055; TGC §2155.063; 1 TAC Chapter 391, Subchapter B
Revision Date October 14, 2016

Policy

Procurement and contract planning is critical to achieving contracting objectives.  DFPS staff must work with all necessary stakeholders to plan for contract execution. 

Effective September 1, 2013, the Procurement and Contracting Services (HHS-PCS) division of the Health and Human Services Commission (HHSC) is responsible for the procurement of administrative and client services and goods on behalf of all HHS agencies, including DFPS. 

DFPS maintains responsibility for entering into a few agency-specific agreements that are listed in the right column below.  Some of the agreements secured by DFPS will be transferred to HHS-PCS in the future. 

The table below details the services procured by HHS-PCS and agreements secured by DFPS. The handbook policies linked in the chart below describe the processes DFPS will follow in securing the agreement.

Procurements performed by HHSC-PCS Agreements secured
Client service purchases Child-specific child care contracts
Administrative purchases Interlocal and interagency (IAC) contracts
Provider enrollments Memorandum of Understanding (MOU)
Small purchases Program Direct Purchases (PDP)
Sole source or proprietary purchases (including court ordered services) Purchase Order for Placements (POPS)
Emergency purchases STAR health-diagnostic consultation and court related services
Counseling services Procurement cards (DFPS is authorized to use procurement cards)
Professional services Title IV-E
Gift or grant restricted use Intermittent alternate care (e.g., baby-sitting and overnight care)
Drug testing kit- Smart Buy Texas Procurement and Support Services (TPASS) managed contracts for drug testing with lab work
  Unaccompanied Refugee Minors (URM) program