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2360 Collecting Documentary Evidence

APS-IH / November 2008

Documentary evidence includes any evidence in the form of a document.

Documentary evidence helps establish preponderance and support the finding of the investigation. It strengthens the credibility of the case if there is potential for legal action, including referral to the Employee Misconduct Registry (EMR).

2361 Types of Documentary Evidence

APS-IH / June 2009

The APS specialist examines documentary evidence relevant to the allegation. Documentary evidence includes the following:

Physician's or nurse's notes

Business records

Legal papers

Cancelled checks

Letters

Hospital charts

Bank records

Policy reports

Time sheets

Home health service plans

Guardianship orders

Power of Attorney agreements

See also 5212 External Case File.

2361.1 Documentation for Documentary Evidence

APS-IH / November 2016

The APS specialist:

  •  enters all documentary evidence in the External Documentation page in IMPACT; and

  •  files the documents in the paper file.

If collecting or copying documents is not practical, the APS specialist fully summarizes the pertinent information from the document providing as much detail as possible. The APS specialist enters the summary in IMPACT and files it in the paper file.

The APS specialist does not copy and paste any email correspondence directly into IMPACT.

See also:

4130 Documentation of Legal Actions

5212 External Case File

5222 External Documentation Page

2362 Collecting Demonstrative Evidence

APS-IH / November 2008

Demonstrative evidence includes exhibits that represent other objects and is useful in establishing context among facts. It must be as accurate as possible and represent the actual object at the relevant time.

2362.1 Types of Demonstrative Evidence

APS-IH / June 2009

Examples of demonstrative evidence include the following:

  •   Diagrams

  •   Photos

  •   X-rays

  •   Maps

  •   Drawings

  •   Graphs

  •   Models

See also 5212 External Case File.

2362.2 Procedure for Collecting Demonstrative Evidence

APS-IH / November 2008

The APS specialist:

  •   uses demonstrative evidence as necessary to clarify the facts of the case; and

  •   ensures demonstrative evidence represents the actual object as accurately as possible.

2362.3 Documentation for Demonstrative Evidence

APS-IH / June 2009

The APS specialist enters all demonstrative evidence on the External Documentation page in the IMPACT system and files the exhibits in the paper file.

See also 5222 External Documentation Page.

2363 Diagrams as Evidence

APS-IH / June 2009

Diagrams represent incident scenes and living environments as well as help persons reviewing the diagrams to visualize the setting when a photograph cannot accurately depict the scene.

See also 5212 External Case File.

2363.1 Procedure for Diagrams as Evidence

APS-IH / November 2008

Diagrams and drawings need not be expert or drawn to scale, but must show:

  •   where people and objects were located when the events occurred; and

  •   dimensions of rooms, halls, doorways, and so on, if the information is significant.

2363.2 Documentation for Drawings and Diagrams for Evidence

APS IH / September 2011

The APS specialist enters all drawings and diagrams in the External Documentation page in the IMPACT system and files the documents in the paper file.

See:

5222 External Documentation Page

Appendix XVI: Using the Tablet PC for Obtaining and Storing Written Statements and Diagrams

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