Table of Contents
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Section 1000
1000 DFPS Background Checks (BC)
1100 Responsibilities for Background Check Policy
1300 Policies for All Populations Subject to Background Checks
1310 Reporting New Criminal Incidents and DFPS Investigations
1311.1 Purchased Client Services (PCS)
1311.2 Non-DFPS Staff and DFPS Volunteers and Interns
1312.1 Purchased Client Services (PCS)
1312.3 CASA Employees, Volunteers, and Board Members
1312.4 DFPS Volunteers and Interns
1312.5 Federal and State Audit Staff
1320 Reviewing Background Check Decisions
1330 Using DFPS Background Check Resources
1340 Federal Bureau of Investigations (FBI) Fingerprint Checks
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Section 2000
2000 Background Checks for Purchased Client Services
2100 Division of Staff Responsibilities for Purchased Client Services
2110 DFPS Background Checks (BC) Staff Responsibilities
2200 Types of Background Checks
2210 PCS Background Checks That Are Always Required
2220 PCS Background Checks That May Be Required
2221 Fingerprint-Based Criminal History Checks
2222 Out-of-State Abuse and Neglect History Checks
2300 Overview of the Background Check Process
2310 Making the Initial Request for a Background Check
2320 Renewing a Background Check
2330 Options for Contractors With Multiple PCS Contracts
2340 Residential Operations that HHS Child Care Licensing Regulates
2350 Reporting and Making Determinations for New Incidents
2410 Requesting a Background Check
2411 Requesting a Background Check During Contract Execution
2412 Requesting a Background Check at a Time Other Than Procurement
2420 Fingerprint-Based Criminal History Checks
2421 Completing a Fingerprint-Based Check
2422 Receiving Notification From DPS About New Arrests
2430 Retaining All Background Check-Related Correspondence From BC
2440 Assessing the Results of Background Checks
2441 Assessing DFPS and Criminal History Records
2442 Assessing Sex Offender Registry Records
2443 Assessing Juvenile History Records
2444 Assessing Incomplete, Inconclusive, or Contested Criminal History Records
2453 Eligible for a Risk Evaluation on DPS Criminal History
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Section 3000
3000 Background Checks for Non-DFPS Staff
3100 Populations Exempted From Background Checks for Non-DFPS Staff
3200 Division of Responsibilities for Background Checks on Non-DFPS Staff
3210 DFPS Sponsor Responsibilities
3220 Program Support Responsibilities
3230 Background Checks Staff Responsibilities
3300 FBI Fingerprint Checks for Non-DFPS Staff
3400 Background Check Renewals
3500 Background Check Determinations
3510 Background Check Determinations: Cleared
3520 Background Check Determinations: Absolute Bars
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Section 4000
4000 DFPS History Checks for Prospective Employees
4100 Division of Responsibilities for Conducting DFPS History Checks
4200 DFPS History Check Procedures
4210 Initiating a DFPS History Check
4230 Processing Clearances and Non-Prohibitive Matches
4240 Processing Potential Matches
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Section 5000
5100 CASA Background Check Policy
5110 Background Check Renewals
5120 DFPS Background Checks and Employment with CASA
5130 Improper Use of DFPS Background Check Resources
5200 Roles and Responsibilities
5210 CASA Employees, Volunteers, and Board Members
5220 CASA Automated Background Check System (ABCS) Representative
5230 CASA HHS Enterprise Portal Representative
5300 Procedures for Requesting a Background Check
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Section 6000
6000 Central Registry Checks for the Public
6100 Requesting a Central Registry Check
6110 Who Can Submit a Request for a Central Registry Check
6200 Central Registry Check Results
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Section 7000
7000 Background Checks for DFPS Volunteers and Interns
7100 Dividing Staff Responsibilities
7120 OVCE Staff and Community Engagement Specialists
7200 Requesting a Background Check
7210 FBI Fingerprint Checks for DFPS Volunteers and Interns
7220 Renewals of Background Checks
7300 Assessing the Results of Background Checks
7330 Sex Offender Registration
7350 Incomplete or Inconclusive Criminal History Records
7410 Cleared Background Checks
7440 Bars for Incomplete or Inconclusive Criminal History Records
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Section 8000
8000 Background Checks for State and Federal Audit Staff
8100 DFPS Background Checks and Employment with Auditor agency
8200 Types of Background Checks
8300 Requesting a Background Check
8310 Renewals of Background Checks
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Section 9000
9000 Background Checks for External Partner Organizations
9100 External Partner Organizations
9110 Big Brothers Big Sisters (BBBS)
9120 Children’s Advocacy Center (CAC)
9130 Human Trafficking Advocacy Agencies
9150 Texas Juvenile Justice Department
9200 Requesting a Background Check
9220 Human Trafficking Advocacy Agencies
9300 Processing Background Check Results
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Section 10000
10000 Background Checks for Single Source Continuum Contractors (SSCC)
10120 Contract Administration Manager (CAM) Responsibilities
10130 Program Support Responsibilities
10140 Background Checks Staff Responsibilities
10200 Background Check Renewals
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Appendices
Appendix 2: PCS Background Check Exemption Chart
Appendix 3: Criminal History Bars for DFPS Volunteers, Interns, and Non-DFPS Staff
Appendix 4: Criminal History Bars to DFPS Employment
Appendix 5: Tips for Reviewing DFPS Case History to Assess Hiring Eligibility