Appendix 3000-2: Notifying the Operation
LPPH September 2012
Use the following chart to determine whom to notify in the following situations:
Situation |
Director, Administrator, or Person in Charge |
Applicant, Designee, or Permit Holder |
Child Day Care Only Head of Governing Body, such as CEO or Board Chair |
Controlling Person |
|---|---|---|---|---|
Results of an inspection |
Always |
Always |
If remedial action imposed OR If requested on Form 2911, Governing Body/Director Designation |
|
Receipt of a report of possible deficiency with minimum standard rules* (verbal notification is acceptable) |
Always* |
During the application or initial period OR If allegations are classified as P1 or P2 |
If allegations are classified as P1 or P2 OR If requested on Form 2911, Governing Body/Director Designation |
|
Results of an investigation |
Always |
Always |
If violations were classified as P1 or P2 OR If remedial action imposed OR If requested on Form 2911 |
|
Receipt of relevant criminal history (verbal notification is acceptable) |
Always |
Within 14 days, if this is the person responsible for hiring staff |
|
|
Receipt of Central Registry match (verbal notification is acceptable) |
Always |
If this is the person responsible for hiring staff: Immediately, if presence of person presents a risk OR After release hearing is offered and refused OR After release hearing is held and findings upheld |
|
|
Remedial action taken against the operation |
Always |
Always |
Always |
Always |
* Licensing staff must inform the applicant or permit holder of the nature of the allegations by the next workday following the first on-site investigation, unless there is reason to believe that the investigation may be compromised. If it appears the investigation may be compromised, the investigator may postpone explaining the nature of the allegations. Licensing staff must inform the appropriate persons of the nature of the allegations as soon as it is decided that our doing so will not compromise the investigation. See §745.8443.
Use the Form 2857 Cover Letter to Governing Body, to notify the heads of a governing body, such as CEOs or board Chairs.