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Child Care Investigations Handbook

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  • Section 3000

    3000 Application and Issuance

    3100 Regulatory Process for Operations

    3110 Requirements for Assessment of Risk

    3120 Documentation

    3121 Initiating an Application in CLASS

    3130 The Application Process

    3200 Processing the Application for a License Certificate, Compliance Certificate, Registration, or Listing Permit

    3210 Orientation, Inquiry Meeting, or Pre-Application Interview

    3211 When a Pre-Application Interview is Required

    3212 Approved Locations for a Pre-Application Interview

    3213 Topics Covered and Forms Provided During the Pre-Application Interview

    3213.1 Governing Body and Licensing Responsibilities

    3213.11 Additional Information for Child Day Care Governing Body Responsibilities

    3213.12 Additional Information for Residential Child Care Governing Body Responsibilities

    3213.2 Controlling Person Responsibilities

    3213.3 Background Check Responsibilities

    3213.4 Additional Information

    3214 CLASS Documentation Requirements

    3215 Handling Original Certificates of Completion

    3220 Reviewing and Accepting the Application for a Permit

    3221 Time Frame for Reviewing and Making a Decision on the Application

    3221.1 Good Cause to Exceed the Time Frame

    3222 How to Determine Whether the Applicant Is Eligible to Apply

    3223 Evaluating an Application for Completeness

    3223.1 If the Application Is Incomplete or Contains Errors

    3223.11 Resolving Errors and Omissions

    3224 Accepting the Application

    3225 Returning an Application

    3225.1 Returning an Application for the First or Second Time

    3225.2 Handling Applications Returned for the Third Time in a Year

    3226 When to Delay a Decision on an Application

    3226.1 Reasons to Delay a Decision Specific to Residential Child Care Applications

    3230 Withdrawal of an Application for a Permit

    3231 Withdrawal of an Application for an Operation That Is Not Providing Care

    3231.1 Basis to Deny a Permit for an Unsustained Central Registry Finding

    3232 Withdrawal of an Application for an Operation That Is Providing Care

    3232.1 Basis to Deny a Permit

    3300 Process for Determining Whether to Issue or Deny a Permit

    3310 Evaluating Before Issuing a Permit

    3311 Checking the Sex Offender Registry

    3312 Conducting Background Checks

    3312.1 Unsustained Central Registry Findings

    3313 Inspecting the Operation (Except Listed Homes)

    3313.1 Time Frames

    3313.2 When to Announce an Application Inspection

    3313.3 Abbreviated Inspection

    3313.4 Evaluating Compliance

    3313.5 Processing Controlling Person Submissions (Except Certified Operations)

    3313.6 Confirming Fire and Health Inspections (Except for Listed Homes)

    3320 Additional Activities to Complete for Applicants for a Licensed Residential Child Care Operation

    3321 Public Notice and Hearing Requirements for Residential Licensing

    3321.1 Entities Subject to the Requirement for Public Notice

    3321.2 Child-Placing Agency Public Notice Requirements

    3321.3 Public Notice Requirements for General Residential Operation Providing Human Trafficking Services

    3321.4 When to Publish Notice

    3321.5 Content Required in the Notice

    3321.6 Holding the Public Hearing

    3321.7 Licensing's Role During the Hearing

    3322 Report of Public Comment From the Community

    3322.1 How to Submit the Report

    3322.2 Contents of the Report

    3322.3 Denial of a Permit or Amendment for Failure to Comply With Public Notice and Hearing Rules

    3330 Additional Activities to Complete for a Licensed Child Day Care Operation

    3331 Evaluating Director and Primary Caregiver Qualifications for Licensed Child Day Care Operations

    3331.1 How to Evaluate Qualifications

    3331.2 Issuing a Director's Certificate

    3331.3 When a Director Does Not Meet Qualifications

    3400 Issuance of a Permit

    3410 When to Issue a Permit

    3411 Good Cause to Exceed the Time Frame

    3412 Criteria for Issuing an Initial License

    3413 Criteria for Issuing a Compliance Certificate, Registration, or Listing

    3420 How to Prepare the Permit

    3421 How to Prepare an Initial License

    3421.1 Child Day Care

    3421.2 Residential Child Care

    3421.21 Types of Services Included as Restrictions

    3422 How to Prepare a Compliance Certificate

    3423 How to Prepare a Registration and Listing

    3424 Applying Additional Types of Conditions or Restrictions

    3424.1 Results of Background Checks

    3424.2 Deficiencies That Require Limits on Certain Activities

    3424.3 Fire and Sanitation Reports and Other Local Ordinances

    3424.4 Special Services for Residential Operations

    3424.41 Emergency Services for Child-Placing Agencies and Independent Homes

    3424.5 Temporary Conditions

    3425 Amend the Permit When Necessary

    3430 Recommending Denial of a Permit

    3500 Steps to Take After Issuing the Initial License

    3510 Evaluating During the Initial License Period

    3511 Conducting Inspections During the Initial License Period

    3511.1 Frequency of Inspections

    3520 Renewing an Initial License

    3521 How to Renew an Initial License

    3530 Full License

    3531 Time Frame for Issuing a Full License

    3531.1 Criteria for Issuing a Full License

    3532 Full License for an Operation That Changes Ownership or Location

    3540 Decision Not to Recommend Issuance

    3550 Denying a Full License

    3700 Denial of an Application for a Permit and Reapplying After Denial or Revocation

    3710 Denial Because of Failure to Comply With Minimum Standard Rules, Administrative Rules, or Law

    3711 Denial Because of Background Information

    3712 Deficiency for Which Correction Will Exceed Application Time Frame

    3713 Compliance History Indicates Inability to Meet Minimum Standard Rules

    3714 Failure to Meet the Requirements of Public Notice or Hearing Laws

    3720 Application for a License, Certificate, Registration, or Listing Is Received and a Past Denial or Revocation Exists

    3721 Criteria for Acceptance of an Application

    3722 Requirement That the Operation Be Closed Pending Issuance

    3723 Reimbursement for Publishing the Notice of Revocation

    3724 Compliance History Indicates Inability to Meet Minimum Standard Rules

    3800 Handling Changes in an Operation, Type of Permit, Location, and Ownership

    3810 Circumstances That May Require Amending the Permit

    3811 When Change Poses Risk to Children

    3812 When a Listed Family Home, Registered Child Care Home, or Child-Placing Agency Changes Location

    3820 How to Evaluate and Process Amendments to a Permit

    3821 How to Address Plans for Change

    3822 Documenting Changes for Child Day Care Operations When Amending the Permit is Not Required

    3823 How to Amend the Permit in CLASS

    3830 Changes that Require an Application for a New Permit

    3831 Change to Type of Permit

    3831.1 Establishing Compliance With Minimum Standards

    3832 Change of an Operation's Location

    3833 Change of Ownership

    3834 Steps to Process an Application

    3834 Steps to Process an Application

    3834.1 When a Permit Is Added or Replaced

    3834.2 Public Notice and Hearing Requirements

    3834.3 Documentation in CLASS

    3840 When Operations Are Ineligible for Grandfather Provisions if Location or Ownership Changes

    3841 Child Day Care

    3842 Residential Child Care

    3900 Permit Renewal

    3910 Overview of Permit Renewals

    3911 Operations Subject to Permit Renewal

    3912 When an Operation's Permit Renewal Is Due

    3913 Definitions of "Renewal Period" and "Late Renewal Period"

    3920 Permit Renewal Application Process

    3921 Notifying the Operation and Sending the Permit Renewal Application

    3922 How an Operation Submits a Permit Renewal Application

    3923 Timeframes for Reviewing a Permit Renewal Application

    3924 Reviewing the Permit Renewal Application

    3924.1 Reviewing a Paper Permit Renewal Application

    3924.2 Reviewing a Permit Renewal Application Submitted Online

    3924.3 Verifying Fee and Administrative Penalty Payments

    3924.4 Working with the Operation to Complete the Renewal Application

    3925 Accepting a Completed Renewal Application

    3926 Rejecting a Renewal Application

    3926.1 Notifying the Operation of Rejecting the Permit Renewal Application During the Renewal Period

    3926.2 Notifying the Operation of Rejecting the Permit Renewal Application During the Late Renewal Period

    3930 Expiration of a Permit

    3931 Closing the Operation Due to Expiration of the Permit

    3932 When Operations Are Ineligible for Grandfather Provisions if Ownership Changes

    3932.1 Child Day Care

    3932.2 Residential Child-Care

    3933 Steps to Process an Application

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