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Section 4000
4100 Inspecting Child-Care Homes and Operations
4110 The Authority to Monitor Child Care in Texas
4125 Investigation Inspections
4127 Monitoring and Investigation Inspections
4128 Other Types of Inspections
4130 Minimum Requirements for Monitoring Inspections
4131 Minimum Requirements for Licensed Operations
4131.1 Residential Child Care: Monitoring Inspections for CPA Branch Offices
4131.2 Residential Child Care: Team Inspections
4131.3 Child Day Care: Annual Meeting With the Designated Director at a Licensed Child Care Center
4131.4 Health and Safety Audits for Licensed Child Day Care Operations
4132 Minimum Requirements for Registered Child-Care Homes
4133 Operations That Are Not Regularly Inspected
4140 Preparing for Inspections
4141 Preparing for Application, Initial, and Monitoring Inspections
4141.1 Monitoring Inspections During an Investigation
4142 Preparing for Investigation Inspections
4150.1 Additional Requirements for All Inspections on Licensed Child-Care Centers
4150.2 Additional Requirements for All Inspections on Registered Child-Care Homes
4150.3 Additional Requirements for Monitoring Inspections on Residential Child-Care Facilities
4150.4 Additional Requirements for Investigation Inspections
4151.1 Exceptions for an Investigation Inspection
4151.2 Exceptions for a Follow-Up Inspection
4152 Reviewing Restrictions, Conditions, Waivers, and Variances
4152.1 Documenting Deficiencies Related to Restrictions and Conditions
4152.2 When an Operation Repeatedly Fails to Meet Restrictions or Conditions
4152.3 Discussing Waivers and Variances
4153 Reviewing the Records of an Operation
4153.1 Selecting a Sample of Records For a Monitoring Inspection or Two-Year Period
4153.11 Sampling Additional Records During a Follow-Up Inspection
4153.2 Reviewing Background Check Records During Inspections
4153.3 Reviewing Information on Controlling Persons
4153.4 Reviewing Records at a Central Administrative Location
4154.1 Providing Technical Assistance
4154.2 Documenting Technical Assistance
4155 When a Deficiency Can Be Corrected at Inspection
4156 When an Inspection Is Attempted
4158 Avoiding Duplication of Child Day-Care Inspections by State Agencies
4159 Handling Resistance or Refusal to Allow Inspection
4160 Documenting the Results of an Inspection
4161 Completing CLASS Form 2936 Child-Care Facility Inspection
4161.1 Creating a Draft CLASS Form 2936
4161.2 Documenting Inspection Results on CLASS Form 2936
4161.21 Documentation of the Findings Evaluated From the Inspection
4161.22 Limits to Documenting Names of Children
4161.23 Limits to Documenting Names of Operation Employees
4161.24 Technical Assistance for High Risk Violations
4161.3 Leaving an Operation Temporarily to Document Inspection Results
4161.4 Documenting an Inspection Continued on the Following Day
4162 Finalizing Form 2936 and Synchronizing CLASSMate With CLASS
4163 Final Determination of Findings Left Pending During an Inspection
4165 Completing a Supplemental Inspection Form
4165.1 Contacting the Permit Holder
4166 Documenting a Health and Safety Audit in CLASS
4170 Conducting the Exit Conference
4171 Discussing the Results of an Inspection
4171.1 Discussing Pending Results
4171.2 Addressing an Operation's Concerns About Inspection Findings
4172 Signing and Providing a Copy of Form 2936 Child Care Facility Inspection
4173 Posting the Day Care Inspection Form or Assessment Form
4200 Citing Deficiencies With an Assessment
4300 Conducting a Follow-Up With an Operation
4310 How to Conduct a Follow-Up With an Operation
4311 Following Up With an Inspection
4311.1 Documenting Follow-Up Inspections
4312 Following Up Without an Inspection
4312.1 Documenting Follow-Ups When an Inspection Is Not Required
4313 When an Operation Continues to Be Deficient
4320 Exceptions to Time Frames for Completing a Follow-Up With an Operation
4321 Granting Staff Additional Time to Complete a Follow-Up With an Operation
4322 Granting an Operation Additional Time to Comply With a Requirement Cited as a Deficiency
4330 Sending a Warning Letter and Following Up With an Inspection
4400 Additional Regulatory Activities for Certain Types of Operations
4410 Monitoring Certified (State-Operated) Child-Care Operations
4420 Monitoring Child-Placing Agencies
4421 Monitoring CPAs That Conduct International Adoptions
4422 Certifying the Licensing Status of a Child-Placing Agency for International Adoptions
4430 Random-Sampling Inspections of CPA Foster Homes
4431 Using Random-Sampling Inspections to Regulate a Child-Placing Agency
4431.1 Citing Deficiencies Based on Random-Sampling Inspection Results
4432 Selecting CPA Foster Homes for Random-Sampling Inspections
4432.1 Pre-Screening CPA Foster Homes Selected for Random-Sampling Inspections
4432.2 When a Foster Home Is Screened Out
4433 Preparing for a Random-Sampling Inspection
4433.1 Requesting CPA Foster Home Records in Preparation for a Random-Sampling Inspection
4433.11 If Requested Records Are Not Received Within Five Days
4433.2 Reviewing CPA Foster Home Records in Preparation for a Random-Sampling Inspection
4433.3 Completing the Foster Home Screening Review Guide
4434 Scheduling Random-Sampling Inspections
4434.1 Scheduling Announced Inspections
4434.2 Scheduling Unannounced Inspections
4435 Conducting Random-Sampling Inspections at CPA Foster Homes
4435.2 When Abuse or Neglect Is Reported or Observed
4435.3 Attempted Random-Sampling Inspections
4435.31 Attempted Announced Inspections
4435.32 Attempted Unannounced Inspections
4436 Documenting and Sharing the Results of Random-Sampling Inspections
4437 Retaining Records of Random-Sampling Inspections
4440 Enforcement Team Conferences
4441 Enforcement Team Conferences for Child-Placing Agencies and General Residential Operations
4441.1 Completing the Enforcement Team Pre-Conference Synopsis for a CPA or GRO
4441.2 Conducting the Enforcement Team Conference for a CPA or GRO
4441.3 Activities After Conducting the Enforcement Team Conference for a CPA or GRO
4500 Evaluating Risk to Children
4510 The CLASS Risk Review and Enforcement Recommendations
4511 Enforcement Action Options
4512 Acting on Enforcement Recommendations
4512.1 Actions Requiring Supervisory Approval
4512.2 Supervisor Responsibilities
4700 Reviewing Operation Policies
4810 Requesting a Risk Analysis
4820 Risk Analysis Review Period
4830 Risk Analyst Responsibilities
4840 Licensing Staff Responsibilities After Receiving a Completed Risk Analysis