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1140 Relationship to Other Agencies and Entities

CPS October 2020

DFPS uses the resources and services of public and private agencies and county governments either on a referral basis or by agreements such as MOUs and contracts with these entities. Agreements and contracts may extend to public and private agencies in other states. If DFPS does not offer the services directly, DFPS may sign purchase of service contracts with state and local agencies. The availability of purchased services is subject to DFPS funding and the existence of local providers.


Community-Based Care Regional Operation Manuals

8000 Purchased Protective Services

1141 Federal and State Agencies

CPS October 2020

Several federal and state agencies provide services to clients who also receive services from CPI and CPS. Staff must be familiar with the services of these agencies and make referrals when appropriate (see Appendix 1132 Federal and State Agencies).

1142.1 Child Welfare Contracts

CPS 96-8

Management Policy

Child welfare contracts between DFPS and a county provide for a county-wide, jointly financed, and state administered program of child protection. The contracted program may not include either a probation or a general relief program. Local DFPS offices administer these contracted programs.

1142.2 Development of Child Welfare Contracts

CPS 96-8

In developing child welfare contracts, Protective Services for Families and Children branch and regional child protective services staff have the following responsibilities:

State Office

  •  Approves changes to Part A of the contract outline,

  •  Prepares the official copies of the contract, and

  •  Provides consultation to the region about the child welfare contract.

Regional staff

  •  Negotiates the contract outline with county officials (see Appendix 1132.2(a), Steps in Developing a Child Welfare Contract, and Appendix 1132.2(b), Contract Outline).

  •  Approves any changes to Part B of the contract outline;

  •  Manages the completed contract;

  •  Provides orientation to child welfare board members;

  •  Meets regularly with the child welfare board; and

  •  Provides Child Protective Services with information about the chairman of the child welfare board (including name, address, and tenure).


Child Protective Services must approve any exceptions to Part A of the contract outline.

The region resolves with the county any differences with Part B of the contract outline.

After a child welfare contract is executed, the county, with input from DFPS staff, establishes a child welfare board. The child welfare board is a link between the county commissioners court and DFPS.

(See Appendix 1132.2 (c), Responsibilities of DFPS, Child Welfare Board, and County, for more information.)

1143 Statewide Parent Collaboration Group and Regional Parent Support Group

CPS September 2021

The statewide Parent Collaboration Group (PCG) is a partnership between DFPS and parents who have been recipients of CPS services. The PCG is a venue for gathering and incorporating parental feedback to enhance CPS policy and practice.

The PCG provides the following:

  • Information to staff regarding what parents experience as recipients of CPS services.
  • Recommendations for improvement.


Texas Administrative Code Rule §702.513 Parent Collaboration Group

Regional Parent Support Groups Resource Guide

1144 Criminal Records Check for Authorized Volunteer Organizations

CPS October 2005

The Human Resources Code (HRC) and Government Code authorize DFPS to obtain criminal history information on volunteers or persons applying as volunteers with:

  •  organizations that provide court-appointed special advocates for abused and neglected children;

  •  Texas affiliates of Big Brothers/Big Sisters of America;

  •  the "I Have a Dream/Houston" program;

  •  Texas chapters of the Make-A-Wish Foundation of America; and

  •  local affiliates of Children's Advocacy Centers of Texas, as well as their employees and members of the governing boards.

The local contact person for DFPS provides Form 2970da, Request for Child Abuse/Neglect Central Registry and DPS Criminal History Check, to the agencies authorized to request criminal history background information on volunteers or volunteer applicants. The volunteer agency must ensure that the volunteer or applicant has provided written consent to disclose that information to the agency. Any fees that are charged are paid to the DFPS representative who then coordinates the processing of the request.

DFPS discloses the criminal background checks received from DPS to the volunteer agency that requested it by giving them a copy of the material returned by DPS. DFPS retains the criminal background check only until the volunteer agency has received the information, at which point DFPS deletes or destroys the information.

DFPS Rules, 40 TAC §700.105

1145 Bookkeeping and External Entities

CPS August 2002

DFPS staff are not allowed to perform bookkeeping functions for funds belonging to an external entity.

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