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1170 Program Planning

CPS 96-8

Management Policy

Planning for child protective services occurs on a regional and state office level. DFPS' approach to planning is to make as many decisions as possible at the service delivery level (the regions).

1171 Regional Planning

CPS 96-8

Management Policy

Regional planning includes

  •  needs assessment;

  •  services to be delivered;

  •  allocation of staff within a region;

  •  determination of the mix of service delivery (direct, volunteer, or purchased); and

  •  preparation of regional program plans.

1171.1 Development of Regional Program Plans

CPS 96-8

Management Policy

In the regional program plan, regions set goals for the amount of services to be delivered and the methods of service delivery. Regional staff develops the plans and negotiates the plans yearly with the deputy director for protective services for families and children.

Public officials, parents, and community and advisory groups such as county child welfare boards and regional councils of child welfare boards participate in planning by

  •  identifying community needs, and

  •  reviewing the proposed regional program plans.

1172 State Planning

CPS 96-8

Management Policy

In state office, planning includes preparation of state plans as required by federal funding sources, the legislative appropriations request, and development and updates of the DFPS strategic plan.

1172.1 Plans Required by Federal Funding Sources

CPS 96-8

Management Policy

1.   Intended Use Report. This report is published annually and describes how DFPS will use block grant funds (Title XX) in service development. The report identifies

a.   Program goals.

b.   Descriptions of services provided using block grant funds.

c.   Categories of clients served.

d.   Geographic areas served.

e.   Public involvement in the planning.

The Intended Use Report is available to DFPS staff and the public through

      Texas Department of Human Services
Media and Policy Services, Mail Code E-205
P.O. Box 149030
Austin, Texas 78714-9030

2.   Child and Family Services Plan. This plan is required by Title IV-B of the Social Security Act (PL 96-272). With the enactment of the Omnibus Reconciliation Act of 1993 (PL 103-66), the original Title IV-B, Child Welfare Services, became Title IV-B, Subpart 1, Child and Family Services. A new Title IV-B, Subpart 2, Family Preservation and Support Services, was created. The Child and Family Services Plan consolidates planning for Title IV-B, Subparts 1 and 2, the Child Abuse Prevention and Treatment Act block grant to states, and Title IV-E Independent Living Program. The plan describes and defines services to be delivered, establishes five-year goals, objectives, and measures for program development, and provides assurances that the program meets federal requirements. The deputy director for protective services for families and children is responsible for developing this plan.

3.   Title IV-E Plan. This is the plan for administration of Title IV-E of the Social Security Act (AFDC foster care and adoption subsidies). This plan is DFPS's assurance to the federal government that the programs are consistent with federal regulations. The deputy director for protective services for families and children is responsible for preparing and updating the Title IV-E plan.

4.   Availability of State Plans. Regional directors must keep and make available for public review copies of the Intended Use Report for Title XX, the Child and Family Services Plan, and the Title IV-E State Plan.

1172.2 Legislative Appropriations Request (LAR)

CPS 96-8

Management Policy

The Departmental LAR is a DFPS plan for presenting proposals to the Legislature for program funding.

1180 Information Systems

1181 Information Management Protecting Adults and Children in Texas (IMPACT)

CPS September 2013

IMPACT is the automated system in which DFPS staff record casework related activities. The system is set up similar to a physical case file and has separate pages and tools for the various tasks required in the different stages of service:

  •   Intake (INT)

  •   Investigation (INV)

  •   Family preservation (FPR)

  •   Substitute care (SUB)

  •   Family sub care (FSU)

  •   Kinship (KIN)

  •   Preparation for Adult Living (PAL)

  •   Adoption (ADO)

  •   Foster/adopt home (FAD)

Within each stage of service there are other pages to document important people in the life of the case, services provided, legal actions, and case contacts.

Caseworkers are trained on IMPACT during Basic Skills Development (BSD) and most policies have a documentation component that requires a caseworker or supervisor to document within a specific time frame. The documentation in IMPACT approved by the supervisor becomes the child’s and family’s case file. This is used for federal case reviews and could be subpoenaed for court proceedings. It is also the record of the family’s involvement with CPS and is used by future caseworkers to assess safety and risk and to monitor progress in remedying problems that led to the initial CPS involvement.

1181.1 Child Abuse and Neglect Central Registry

CPS September 2013

As required by the Texas Family Code §261.002, DFPS maintains a central registry of reported cases of child abuse and neglect. The DFPS Central Registry consists only of:

  •   information gathered during Child Protective Services (CPS), Child Care Licensing (CCL), and Adult Protective Services (APS) facility investigations of child abuse and neglect in cases that were given a disposition of Reason to Believe by CPS or CCL, or Confirmed by APS; and

  •   the person investigated had a role of designated perpetrator or sustained perpetrator.

Cases involving adult victims are not included in the DFPS Central Registry.

DFPS Rules, 40 TAC §702.253

In addition, the person does not clear the Central Registry check if the person is involved as an alleged perpetrator in an open child abuse or neglect investigation being conducted by DFPS. A new Central Registry check may be requested at the conclusion of the investigation to determine whether the person has been listed as a designated perpetrator.

The Central Registry records retention is tied to case retention.

DFPS Rules, 40 TAC §702.255

1181.2 Who Can Access Central Registry

CPS September 2013

The following DFPS employees have the authority to access the Central Registry for internal administrative purposes:

  •   Child Protective Services

  •   Child Care Licensing

  •   Adult Protective Services

  •   Centralized Background Check Unit

  •   FINDRS Team

1182 Self-Request Central Registry Checks

CPS September 2013

An individual may request a Central Registry check on themselves in the following circumstances:

  •   The person is an external volunteer at an entity, such as CASA or Big Brothers Big Sisters. The request may be routed through the volunteer agency.

  •   A Texas resident is trying to consummate a private adoption.

  •   Individual in another state or country is trying to consummate an adoption.

  •   Other self-requests such as for employment or when custody issues are involved.

As these are self-request checks, the subject of the check must provide written consent in order for the check to be conducted. Individuals or the volunteer agency are referred to the DFPS Centralized Background Check Unit (CBCU) to have the checks completed.

1183 Previous Information Systems (Legacy Systems)

CPS September 2013

DFPS’s history of information systems have included both computerized systems and paper versions. Some of the goals of the systems have been to provide:

  •   a source of case documentation;

  •   a system to manage workload;

  •   an ability to obtain data on a local, state,  and federal level; and

  •   a system to manage client purchases for services and goods.

The following are the names and acronyms of the legacy systems.

Child and Adult Protective System (CAPS)

Child Abuse and Neglect Reporting and Inquiry System (CANRIS)

Social Services Management System (SSMS)

Foster Care, Adoption, and Conservatorship Tracking System (FACTS)

Resource Management System (RMS)

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