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1300 Fiscal Requirements

CPS 96-8

Management Policy

The Child Protective Services Program is financed by federal, state, and local funds. Child protective services staff in most counties manages funds for the care and protection of children and the administration of child protective programs. To ensure accountability, staff must follow the procedures outlined in Section 1300 for managing and reporting the funds.

1310 Federal Funds

CPS 96-8

Management Policy

Federal funding for the program is from Title IV-A, Title IV-B, Title IV-E, Title XIX, and Title XX of the Social Security Act; and under PL 93-247.

Cross-reference: See Section 8000, Purchased Protective Services, for information about purchased services.

1320 State Funds

CPS 96-8

Law

State funding for the program is provided through the Legislative Appropriations Act.

1330 Local Funds

CPS 96-8

Management Policy

Local funding for the program is from

  •  public or private agencies or individuals; and

  •  the county, through child welfare contracts.

Cross-reference: See Item 1132, County Governments.

Local funds are received from cities; counties; child support or other payments from parents or relatives; RSDI, Veteran's Administration, or other pensions; SSI; Title IV-E and state-paid reimbursements for foster care; community groups; or other public or private sources.

Local funds are considered as either public local funds or private local funds. These are explained in Item 1331 and Item 1332.

1331 Public Local Funds

CPS 96-8

Management Policy

Public local funds are funds from cities or counties which are received by or budgeted for expenditure on behalf of the local child protective services units or child welfare boards. These funds are not actually received by DFPS staff or child welfare boards. The city or county pays these funds on behalf of the program. Title IV-E and state-paid foster care reimbursements become public local funds when they are received by the county from DFPS. The county uses the reimbursements for child welfare services or includes them in the county's general revenue fund.

Public funds are usually given for a specific purpose or type of service and for a specific period of time. Counties or child protective services units must indicate in accounting records that the county or unit spent the funds according to the directions of the city, county, and child welfare board. According to the child welfare contract, a child's Title IV-E or state-paid foster care payments must be spent for the child. Any unspent public funds may revert to the city or county treasury, may be reallocated to the local unit, or may remain in the local unit's operating funds, depending on the policies or decisions of county or city officials.

1332 Private Local Funds

CPS 96-8

Management Policy

Private local funds are funds received by local child protective services units or child welfare boards from sources other than cities or counties. This includes SSI payments, VA and social security benefits, child support and other payments from parents, and civic contributions.

1332.1 Funds Received on Behalf of a Child

CPS March 2016

Funds received on behalf of the child are spent in accordance with applicable federal law and guidance if the funds are from a federal source and applicable state law if the payment source is other than the federal government. Funds that have been designated for supporting the child (for example child support payments and monthly SSI and RSDI payments) are used to pay for the child's cost of care.

Texas Family Code §264.109

20 C.F.R.§416.640; 20 C.F.R.§404.2040

1333 Reimbursement for Court-Ordered Social Studies

CPS 96-8

Law

Section 107.056, Texas Family Code, requires that if a court orders DFPS to complete a social study, the court must award a reasonable fee to DFPS for preparation of the social study.

Texas Family Code §107.056

Management Policy

DFPS regional offices receive the fees. When the fees are received, regional staff completes Form 4100-X, Money Receipt, and sends it to the court or the person making the payment. Regional staff sends the collected fee and a copy of Form 4100-X to Fiscal Management Services. Regional staff must ensure that the region number, the object code 5810, and the program activity code are entered on the Form 4100-X. The program activity code indicates whether the region wants the fees allocated for staffing (code 401 is used) or for contracts (code 431 is used).

Fiscal Management Services credits the collected fees to the region. Program Budget Division allocates the money back to the region to use for either staffing or contracts. This occurs only if regional staff entered the region number on Form 4100-X.

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