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Appendix 3000-2: Notifying the Operation

LPPH September 2012

Use the following chart to determine whom to notify in the following situations:

Situation

Director, Administrator, or Person in Charge

Applicant, Designee, or Permit Holder

Child Day Care Only

Head of Governing Body, such as CEO or Board Chair

Controlling Person

Results of an inspection

Always

Always

If remedial action imposed

OR

If requested on Form 2911, Governing Body/Director Designation

 

Receipt of a report of possible deficiency with minimum standard rules*

(verbal notification is acceptable)

Always*

During the application or initial period

OR

If allegations are classified as P1 or P2

If allegations are classified as P1 or P2

OR

If requested on Form 2911, Governing Body/Director Designation

 

Results of an investigation

Always

Always

If violations were classified as P1 or P2

OR

If remedial action imposed

OR

If requested on Form 2911

 

Receipt of relevant criminal history (verbal notification is acceptable)

Always

Within 14 days, if this is the person responsible for hiring staff

 

 

Receipt of Central Registry match (verbal notification is acceptable)

Always

If this is the person responsible for hiring staff:

Immediately, if presence of person presents a risk

OR

After release hearing is offered and refused

OR

After release hearing is held and findings upheld

 

 

Remedial action taken against the operation

Always

Always

Always

Always

* Licensing staff must inform the applicant or permit holder of the nature of the allegations by the next workday following the first on-site investigation, unless there is reason to believe that the investigation may be compromised. If it appears the investigation may be compromised, the investigator may postpone explaining the nature of the allegations. Licensing staff must inform the appropriate persons of the nature of the allegations as soon as it is decided that our doing so will not compromise the investigation. See §745.8443.

Use the Form 2857 Cover Letter to Governing Body, to notify the heads of a governing body, such as CEOs or board Chairs.

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