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6000 Educational and Vocational Activities

6100 Enrolling the Child in School

24 Hour Residential Child Care Requirements Guide December 2016

The provider enrolls the child in a public school within two school days of placement unless an exception has been granted in writing by CPS.

The provider gives  the school Form 2085 Placement Authorization and Form 2085-E Education Decision-Maker at the time of the child’s enrollment and at the beginning of each school year.

The provider gives written verification of the child’s enrollment to the CPS caseworker within five calendar days of the child’s enrollment.

6110 Scheduling Appointments for the Child

24 Hour Residential Child Care Requirements Guide December 2016

The provider schedules therapy, visitation, and other appointments outside of school hours whenever possible.

6200 Reporting Changes to the CPS Caseworker

24 Hour Residential Child Care Requirements Guide December 2016

The provider notifies the child’s CPS caseworker of a major change in school performance or a serious disciplinary event at school within two business days of learning of the change or event.

6300 Providing Notice of Withdrawal to the School

24 Hour Residential Child Care Requirements Guide December 2016

If a child has to withdraw from a school because of a change in placement, the discharging provider must notify the within three school days of either sending the discharge notice to DFPS or receiving the discharge notice from DFPS. Exceptions may be granted by the child’s caseworker so that a child can be removed more quickly, but the exception must be in writing.

6400 Home Schooling

24 Hour Residential Child Care Requirements Guide December 2016

Each school-aged child must either attend a public school or be educated in a home environment unless CPS provides an exception in writing.

If the caregiver plans to educate the child in a home setting, the provider contacts the CPS caseworker within one day of receiving notification from the caregiver.

CPS may at any time require that a child attend the local public school.

6500 Pre-School Requirements

24 Hour Residential Child Care Requirements Guide December 2016

Each child three, four, and five years of age must attend a pre-kindergarten or early childhood education program unless CPS provides a written exception.

A pre-kindergarten program may be offered through the public school. An early childhood education program may be offered through Head Start, if available in the caregiver’s community.

The child may attend a private early childhood education program or pre-kindergarten program paid for by the provider or caregiver, if an exception has been granted by CPS.

6600 Child is Placed in a Residential Facility

24 Hour Residential Child Care Requirements Guide December 2016

If a child age 3 or older is placed in a residential facility rather than a home, the provider sends written notice to the school district in which the facility is located. The notice must be sent not later than the third calendar day after the date the child is placed in the facility. 

Texas Education Code §29.012

The notice includes the following minimum information:

  •  the child’s name and date of birth;

  •  the name of the CPA and foster family or GRO;

  •  the child’s address; and

  •  contact information for the provider who is submitting the notice.

The provider also has the option of using the DFPS Notice to ISD Sample Letter for this notification, available on the Residential Child Care Contracts and Required Forms page of the DFPS website..

The provider schedules therapy, visitation, and other appointments, outside of school hours, whenever possible.

CPS may at any time require that the child attend the local public school.

6700 Education Portfolio

24 Hour Residential Child Care Requirements Guide December 2016

The education portfolio is a binder that contains important school documents. It is maintained by each provider and follows the school-age child to each placement.

6800 Education Decision-Maker

24 Hour Residential Child Care Requirements Guide December 2016

The court authorizes CPS to appoint the child’s education decision-maker. This is usually the foster parent or daily caregiver, but may be a court appointed special advocate (CASA) or other person with knowledge of the child. In some cases the biological parent may retain the right to make certain special education decisions.

Whoever is designated as the child’s education decision-maker, that person must follow the requirements and responsibilities of the education decision-maker described in Form 2085-E Education Decision-Maker.

6810 Discussing Education With the Child

24 Hour Residential Child Care Requirements Guide December 2016

The caregiver discusses report cards, education plans, and progress reports with the school-age child.

6820 Maintaining the Education Portfolio

24 Hour Residential Child Care Requirements Guide December 2016

The provider maintains and updates the educational portfolio for the school-age child in care. School-age is defined as pre-kindergarten through grade 12. The portfolio is kept where the child resides.

If the education portfolio is not given to the provider at the time of placement, the provider must request it from the CPS caseworker and keep documentation of those requests.

6830 Contents of the Education Portfolio

24 Hour Residential Child Care Requirements Guide December 2016

The contents of the education portfolio must, where appropriate, include:

  •  Form 2085 Placement Authorization;

  •  Form 2085-E Designation of Education Decision-Maker;

  •  school enrollment documentation: birth certificate, Immunizations, and withdrawal notice from the last school;

  •  special education documentation: referral forms, Admission, Review & Dismissal (ARD) team meeting notes, individual education plan (IEP), documents related to Sections 504 and 508 of the Rehabilitation Act of 1973 regarding reasonable accommodations, full individual evaluations or other diagnostic assessments;

  •  report cards, progress reports, and IEP progress reports;

  •  transcripts;

  •  standardized test results;

  •  referrals, notices, notes excusing school absences, or correspondences;

  •  certificates of achievement; and

  •  school pictures.

Not Included in the Educational Portfolio

  •  Form 2087 Common Application for Placement of Children in Residential Child Care

  •  Form 2087ex, Alternative Application for Placement of Children in Residential Care

6840 Providing the Educational Portfolio

24 Hour Residential Child Care Requirements Guide December 2016

Making the Portfolio Available to Persons Concerned with the Child’s Education

The provider must make the education portfolio readily available upon request to DFPS, the child’s education decision-maker, and the surrogate parent (if applicable).

Making the Portfolio Available to DFPS Upon Discharge

The provider gives the school-age child’s education portfolio to CPS when the child is discharged from the provider’s care. 

The portfolio must contain:

  •  the most current educational documents and records; and

  •  the child’s current school withdrawal paperwork.

6900 Post-Secondary Educational, Employment and Vocational Activities

24 Hour Residential Child Care Requirements Guide October 2017

The provider gives the child access to opportunities that are required by the child's plan of service and transition plan. These opportunities may include:

  •   post-secondary education;

  •   vocational or technical training programs;

  •   employment opportunities;

  •   support services and activities, including:

  •   job readiness and skills training,

  •   community volunteer and internship program opportunities.

The information about the opportunities must be developmentally appropriate, so that the child has access to:

  •   community vocational and technical training programs;

  •   volunteer opportunities;

  •   workforce services provided by the local Texas Workforce Solutions offices (if available in the area);

  •   transition Centers (where available);

  •   vocational rehabilitation services for individuals with disabilities provided by the local Department of Assistive  and Rehabilitative Services (if applicable and available in the area); and

  •   post-secondary education programs including dual college credit courses.

The provider offers the child any assistance needed to maximize the benefit of these activities.

The provider helps the child to obtain and complete documents and applications when required and requested for:

  •   employment;

  •   the College Tuition and Fee Waiver Exemption; and

  •   the Education and Training Voucher (ETV) Program.

6910 Driver License or State Identification Card

24 Hour Residential Child Care Requirements Guide October 2017

If a child is nearing or at age 16, the provider must help the child apply for a driver license or state identification card. The child will need access to and help with completing:

  •   documentation required by the Department of Public Safety (DPS) for a state identification card such as a social security card and birth certificate;

  •   a DFPS Foster Youth Driver License Fee Waiver Letter; and

  •   a Texas Department of Public Safety (DPS) Texas Residency Affidavit (Form DL-5) or other DPS approved form, which is completed and signed by the child, staff and/or caregiver, who, if the child is under age 18, must accompany the child to the DPS driver license office in person to provide acceptable proof of residency.

The provider explains that the child who has applied for a driver license is responsible for notifying DPS of a new address change within 30 days of a change in placement.

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