Skip links menu

Skip to Main ContentSkip to Top MenuSkip to SearchSkip to Section MenuSkip to Footer Menu

Top menu
  • I am Dropdown Menu
    x
    • ParentParent
    • Foster or Adoptive ParentFoster or Adoptive Parent
    • Kinship CaregiverKinship Caregiver
    • Foster YouthFoster Youth
    • ElderlyElderly
    • Person with DisabilitiesPerson with Disabilities
    • Teacher or ProfessionalTeacher or Professional
    • Business and Service ProviderBusiness or Service Provider
    • VolunteerVolunteer
    • Looking for a JobLooking for a Job
    • Looking for TrainingLooking for Training
    • General PublicGeneral Public
  • Child Protection Dropdown Menu
    • About
    • Child Protective Services
    • Child & Family Services
    • Child Safety
    • Family Support
    • Children in Our Care
    • About
    • Foster Care
    • Kinship Care
    • Adoption
    • Medical Services
    • Youth & Young Adults
    • More Information
    • Faith-Based Program
    • Family First Act
    • Rainbow Rooms
    • Other Information
    • Contact Us
    • Case Records
    • File a Complaint
  • Prevention Services Dropdown Menu
    • General Information
    • About PEI
    • Program Descriptions
    • Office of Child Safety
    • Texas Home Visiting
    • Reports and Publications
    • Families & Community Members
    • Find Services
    • Help for Parents. Hope for Kids
    • Room to Breathe
    • Partners & Providers
    • Partners in Prevention Conference
    • Information for Providers
    • Evidence-Based Programming
    • Other Information
    • Contact Us
    • File a Complaint
  • InvestigationsDropdown Menu
    • About
    • About Investigations
    • Parent's Guide to Investigations
    • Alternative Response
    • Case Connection
    • Special Investigations
    • Citizen Review Teams
    • Human Trafficking
    • Child Fatality Review
    • Domestic Violence
    • Other Information
    • Contact Us
    • File a Complaint
  • Adult Protection Dropdown Menu
    • About
    • Overview
    • Investigations and Services
    • APS History
    • TEAM Institute
    • Resource Rooms
    • APS Annual Conference
    • Prevent Adult Abuse
    • How to Report Abuse
    • Help Prevent Adult Abuse
    • Other Information
    • Contact Us
    • File a Complaint
  • Child Care Licensing Dropdown Menu
    • About
    • Child Care Licensing
    • Information for Parents
    • Information for Providers
    • Find Child Care
    • Search Texas Child Care
    • FAQ
    • Service Providers
    • Provider Login & Background Checks
    • Minimum Standards
    • Enforcement
    • Day Care
    • Become a Day Care Provider
    • Day Care Licensing
    • 24-Hour Residential Care
    • Become a 24-Hour Residential Care Provider
    • 24-Hour Residential Care Licensing
    • Licensed Administrators
    • More Child Care Licensing
    • FAQs
    • Forms
    • Other Information
    • Contact Us
    • File a Complaint
  • Adoption & Foster Care Dropdown Menu
    • About
    • Children in Our Care
    • Foster Care
    • Kinship Care
    • Adoption
    • Foster and Adoptive Parents
    • Steps
    • Requirements
    • Information Meetings
    • Get Started
    • Find a Child to Adopt
    • Search Waiting Children
    • Heart Galleries
    • Support
    • Adoption Assistance
    • Medical Services
    • Youth and Young Adults
    • Other Information
    • Contact Us
    • File a Complaint
  • Doing Business with DFPS Dropdown Menu
    • DFPS Contracts
    • Doing Business with DFPS
    • Contracting Policies
    • Contracting Forms
    • Funding Opportunities
    • Historically Underutilized
        Business
    • IMPACT Modernization
    • Purchased Client Services
    • About PCS
    • Regional APS Contracts
    • Regional CPS Contracts
    • Residential Contracts
    • Reports & Statistics
    • Active Contracts
    • Children in DFPS Care
    • Other Information
    • Contact Us
    • File a Complaint
En Español

Records Management Group Handbook

  • DFPS Home
  • >Handbooks
  • >RMG
  • >Menu
  • >This Page

Menu DFPS Policy Handbooks

  • Search
  • Search DFPS Handbooks
  • Search Tips
  • Revision Memos
  • Most Recent Revisions
    • Child Protective Services
    • Background Checks
    • Adult Protective Services
    • Child Care Licensing
    • Statewide Intake
    • Office of Consumer Relations
    • Asset Management
    • Title IV-E Training
    • Title IV-E County
    • DFPS Travel Policy
    • Records Management Group
    • DFPS Subpoena Policy
  • Handbooks
  • Child Protective Services
    • CPS Contents
    • CPS 1000
    • CPS 2000
    • CPS 3000
    • CPS 4000
    • CPS 5000
    • CPS 6000
    • CPS 7000
    • CPS 8000
    • CPS 9000
    • CPS 10000
    • CPS 11000
    • CPS 15000
    • CPS Appendices
    • CPS Resource Guides
  • CPS Foster Care Redesign
    • Region 3b Foster Care Redesign Operations Manual
  • Adult Protective Services
    • APS Contents
    • APS 1000
    • APS 2000
    • APS 3000
    • APS 4000
    • APS 5000
    • APS Appendices
  • Child Care Licensing
    • Licensing Contents
    • Definitions of Terms
    • Licensing 1000
    • Licensing 2000
    • Licensing 3000
    • Licensing 4000
    • Licensing 5000
    • Licensing 6000
    • Licensing 7000
    • Licensing 8000
    • Licensing 9000
    • Licensing Appendices
  • Statewide Intake
    • SWI Contents
    • SWI 1000
    • SWI 2000
    • SWI 3000
    • SWI 4000
    • SWI 5000
    • SWI 6000
    • SWI 7000
  • Office of Consumer Relations
    • OCR Contents
    • OCR 1000
    • OCR 2000
    • OCR 3000
    • OCR 4000
    • OCR 5000
  • Asset Management
    • Asset Management Contents
    • Asset Management 1000
    • Asset Management 2000
    • Asset Management 3000
    • Asset Management 4000
    • Asset Management 5000
    • Asset Management 6000
    • Asset Management 7000
    • Asset Management Appendices
  • Background Checks
    • Background Checks Contents
    • Background Checks 1000
    • Background Checks 2000
    • Background Checks 3000
    • Background Checks 4000
    • Background Checks 5000
    • Background Checks 6000
    • Background Checks Appendices
  • DFPS Travel Policy
    • Travel Policy Contents
    • Travel 1000
    • Travel 2000
    • Travel 3000
    • Travel 4000
    • Travel 5000
    • Travel 6000
    • Travel 7000
  • Records Management Group
    • RMG Contents
    • RMG 1000
    • RMG 2000
    • RMG 3000
    • RMG 4000
    • RMG 5000
    • RMG 6000
    • RMG 7000
  • DFPS Subpoena Policy
    • DFPS Subpoena Policy Contents
    • Subpoena 1000
    • Subpoena 2000
  • Title IV-E Handbooks
  • Title IV-E Training
    • Title IV-E Training
    • Training Contracts 1000
    • Training Contracts 2000
    • Training Contracts 3000
    • Training Contracts 4000
    • Training Appendices
  • Title IV-E County
    • Title IV-E County
    • County Contracts 1000
    • County Contracts 2000
    • County Contracts 3000
    • County Contracts 4000
    • County Contracts 5000
    • County Contracts 6000
    • Appendices
  • Helpful Links
  • Minimum Standards
  • Statutes
    • Statutory References
    • TX Rules of Evidence
    • TX Rules of Appellate Procedure
    • TX Code of Criminal Procedure
    • TX Rules of Civil Procedure
  • TAC Rules
  • TAC Waivers for Foster Care Redesign
  • DFPS Contracting Policies
  • Email Updates

  • Section 1000: Introduction and Overview

    1000 Introduction and Overview

    1100 Foundation

    1110 Records Management Officer

    1120 Public Access to Records

    1130 Records Retention

    1200 Definition of a DFPS Record

    1210 Electronic File

    1220 Physical File

    1221 Contents of a Physical File

    1230 Transitory Records

    1300 Standards for DFPS Records

    1310 Imaging Standards (Electronic Files)

    1311 Quality Assurance for Electronic Files

    1312 Quality Control for Electronic Files

    1320 Physical File Standards

    1321 Quality Assurance for Physical Files

    1322 Quality Control for Physical Files

Facebook
Twitter
YouTube

Footer Menu

DFPS Agency

  • About DFPS
  • Accessibility
  • Contact Us
  • DFPS Home
  • DFPS Offices
  • En Español
  • Find a Form
  • Jobs
  • Office Closures
  • Policies
  • Site Map
  • Training
  • Volunteers & Internships
  • Websites

Public Awareness Campaigns

  • Don't Be in the Dark
  • Everyone's Business
  • Help and Hope
  • Room to Breathe
  • Texas Youth Connection
  • Texas Youth Hotline
  • Watch Kids Around Water
  • Why Not Me?

Abuse / Hotlines

  • Hotlines
  • Questions and Complaints
  • Report Abuse
  • Report Fraud, Waste, or Abuse
  • State Auditor’s Fraud Hotline

Budget, Data & Regulations

  • Annual Report
  • Budget and Finance
  • Child Care Standards and Regulations
  • Child Care Licensing Rules
  • Data Book
  • Open Records Policy
  • Policy Handbooks
  • Rulemaking
  • Records Retention Schedule
  • Reports, Plans & Statistics
  • Statutes for APS
  • Statutes for CCL
  • Statutes for CPS
  • Texas Administrative Code
  • Texas Practice Guide for CPS Attorneys

News and Information

  • Compact with Texans
  • DFPS News
  • DFPS Public Meetings
  • Financial and Budget Information
  • Help Prevent Child Abuse
  • Help Prevent Abuse of Vulnerable Adults

Parents Involved with CPS

  • Guía para Padres Sobre el Cuidado Temporal
  • Guía para Padres Sobre las Investigaciones
  • Parent's Guide to Investigations
  • Parent's Guide to Foster Care

Business Information

  • Active DFPS Contracts
  • Doing Business with DFPS
  • Funding Opportunities at DFPS
  • How to Start a Child Care Business
  • Regional Children Statistics in DFPS Care
  • Texas Faith-Based & Community Initiative

Find a Service

  • Background Checks
  • Become a Foster or Adoptive Parent
  • Find Your Birth Family or Biological Sibling
  • Prevention Programs in Your County
  • Request a Copy of a Case Record
  • Services for Youth in Foster Care
  • Search for Child Care
  • Search for a Child to Adopt

Other Information

  • Download Help
  • State Government Information Search
  • Texas Online
  • Texas Health and Human Services
  • Texas Veterans Portal
  • Where The Money Goes