Child Protective Services

Handbook Revision, January 28, 2013

This revision of the Child Protective Services Handbook was published on January 28, 2013. Summaries of new or revised items are provided below.

Reorganization of CPS Handbook Section 2000 Investigations (PATS 5149)

Section 2000, Investigations, has been reorganized in preparation for updates during the overhaul stage to come.

No policies have been revised. Handbook items have been moved in their entirety with no changes other than the item numbers. Revision dates have not changed, since the policies have not changed.

Reorganized Table of Contents

Previous item numbers are shown in parentheses. Also see the Conversion Lookup Table for easier reference.

Section 2000: Intake, Investigation, and Assessment

2100 (2000) Processing Reports of Abuse or Neglect

2110 (2400) Definitions of Abuse/Neglect and Authority

2111 (2410) Definitions

2112 (2411) Primary Statutory Definitions

2113 (2411.1) Statutory Definitions of Child Abuse and Neglect

2114 (2411.2) Statutory Definition of Person Responsible for Child’s Care, Custody, or Welfare

2115 (2412) Terms Used in Primary Statutory Definitions

2116 (2413) Other Definitions

2120 (2420) CPS Authority for Investigating Reports of Abuse or Neglect

2121 (2421) Reports Within CPS Authority to Investigate

2122 (2422) Reports Not Within CPS Authority to Investigate

2123 (2422.1) Children Not Yet Born or Not Born Alive

2130 (2110) The Roles of SWI and CPS During Intake

2131 (2121) Legal Requirements for Reporting Abuse or Neglect

2132 (2121 subheading) Reporting Responsibilities for DFPS Staff

2133 (2122) Special Issues Relating to Reporting Abuse or Neglect

2134 (2131) Reporting Directly to SWI About Abuse or Neglect

2135 (2132) Reports Made to Field Offices

2136 (2150) When to Notify Law Enforcement About Reports of Abuse or Neglect

2140 Screening an Intake for Investigation

2141 (2140) Screening and Prioritizing Reports of Abuse or Neglect

2142 (2141) The Allegations That CPS Accepts for Investigation and Assessment

2142.1 (2141.1) Criteria for Initiating an Investigation

2142.2 (2141.2) Applying Statutory Definitions of Abuse or Neglect to Determine if a Report Meets the Criteria for CPS Investigation

2142.3 (2141.3) Incomplete or Questionable Reports of Abuse or Neglect

2142.4 (2141.4) When Abuse or Neglect Occurs in a Foster or Adoptive Home

2142.5 (2141.5) Reports of Abuse or Neglect That Relate to Child-Care Facilities

2143 (2142) Assigning Priority to Reports of Abuse or Neglect

2144 (2143) The Role of SWI in Screening Reports of Abuse or Neglect

2150 (2144) CPS Process of Screening Intakes for Investigations

2151 (2144.2) The CPS Supervisor’s Role in Screening Reports of Abuse or Neglect

2152 (2144.1) Contacting Collateral Sources About Reports of Abuse or Neglect

2153 (2144.3) Formally Screening Reports of Abuse or Neglect (The Role of the Investigation Screener)

2153.1 (2144.31) Criteria for Formally Screening Reports of Abuse or Neglect

2153.2 (2144.32) CPS Staff Who Formally Screen Reports of Abuse or Neglect

2153.3 (2144.33) Determining a Report’s Eligibility for Screening

2153.4 (2144.34) Reports That Clearly Meet Investigation Guidelines

2153.5 (2144.35) Reports That Do Not Clearly Meet Investigation Guidelines

2153.6 (2144.36) Recommending a Formally Screened Report for Investigation

2153.7 (2144.37) Closing a Formally Screened Report (Not Recommending Investigation)

2153.8 (2144.38) Time Frames for Completing the Formal Screening of a Report

2153.9 (2144.39) Documenting the Formal Screening of a Report

2154 (2144.4) Notifying the Reporter When a Report Is Closed

2155 (2145) Changing the Priority of a Report About Abuse or Neglect

2156 (2146) Closing Reports of Abuse or Neglect Without Assignment for Investigation

2156.1 (2146.1) Reports of Abuse or Neglect That Require Supervisory Approval for Closure

2157 (2147) Receiving a New Report During an Open Investigation of Abuse or Neglect

2200 Overview of Investigations

2210 Casework Process

2211 (2210) Objectives and Casework Process

2212 (2211) Workers Who Perform Investigations

2213 (2212) Roles of the Worker and Supervisor

2214 (2222.5) Roles of Secondary Workers

2215 (2213) Separation of Investigatory and Service-Delivery Functions

2220 (2222) Jurisdictional Issues Involving a Child’s County of Residence

2221 (2222.1) Definition of Child’s County of Residence

2222 (2222.2) Preventing and Resolving Disagreements Among Staff Regarding Residence Designations

2223 (2222.3) County of Child’s Residence Is Unknown / Child Is Temporarily Away From Home

2224 (2222.4) Expectant Mother Residing in Texas Department of Corrections Facility or State Mental Hospital

2230 (2225) Requirements to Protect Locating Information of Family Violence Victims

2231 (2225.1) Families Who Participate in the Address Confidentiality Program

2232 (2225.2) Securing the Confidential Address

2233 (2225.3) Entering an OAG-Issued Substitute Post Office Box Address in IMPACT

2234 (2225.4) Obtaining the Confidential Address (Abuse and Neglect Cases Only)

2235 (2225.5) Sending Legal or Other Written Information

2236 (2225.6) When a Child Is Removed and DFPS Is Managing Conservator

2237 (2225.7) Disclosing a True Physical Address

2238 (2225.8) Youth Transitioning Out of DFPS Care

2240 (2500) CPS Cooperation with Law Enforcement Officials

2241 (2510) CPS Roles During Criminal and Civil Investigations

2242 (2520) Arrangements with Local Criminal Justice Officials

2243 (2521) Office of the Inspector General

2244 (2522) Law Enforcement Agencies

2245 (2523) County or District Criminal Attorney

2246 (2524) The Courts

2250 Time Frames of Investigation

2251 (2223) Time Frames for Investigations

2252 (2223.1) Time Frame for Progressing an Intake to the Investigation Stage

2253 (2223.2) Time Frames for Initiating Priority I and Priority II Investigations

2254 (2223.3) Twenty-Four Hour Documentation

2254.1 (2223.31) Documentation of Removal, Initial Placement and Medical Consenter

2255 (2223.4) Time Frame for Completing Investigation Actions

2256 (2223.5) Time Frame for Documenting the Investigation

2257 (2223.6) Time Frame for Approving the Investigation

2258 (2223.7) Extending Time Frames

2260 (2247) Overview of Transporting a Child During an Investigation

2261 (2247.1) Transporting a Child From School for an Interview

2261.1 (2247.11) Obtaining Supervisory Approval to Transport a Child

2261.2 (2247.12) Determining the Basis of Authority for Transporting a Child

2261.3 (2247.13) Informing Law Enforcement Involved in a Joint Investigation

2261.4 (2247.14) Documenting the Transporting of a Child

2262 (2247.2) Transporting a Child in Other Circumstances

2263 (2247.3) Notifying the Parents Before Transporting a Child

2263.1 (2247.31) When Speaking Directly With a Parent About Transporting a Child

2263.2 (2247.32) When Direct Contact With the Parent Cannot Be Made

2264 (2247.33) Concealing from the Parent the Location to Which a Child Is Transported

2300 Basic Steps in Investigation

2310 (2234) Assessing Safety During the Investigation

2311 (2234.1) Initial Safety Assessment

2311.1 (2234.11) Background Checks During the Initial Safety Assessment

2311.2 (2234.12) Time Frames Related to the Initial Safety Assessment

2311.3 (2234.13) Examples of Priority 1 and 2 Time Frames for Initial Safety Assessments

2312 (2234.2) Casework Process for Assessing Initial Safety

2312.1 (2234.21) Handling Safety-Related Tasks at the Beginning of the Investigation

2312.2 (2234.22) Identifying a Present Danger of Serious Harm

2312.3 (2234.23) Identifying Insufficient Protective Capacity

2312.4 (2234.24) Determining Elevated Child Vulnerability

2312.5 (2234.25) Determining Safety Criteria for Decision Making

2312.6 (2234.26) Making the Safety Decision

2312.7 (2234.27) Holding a Staffing Meeting and Obtaining Approval

2313 (2234.28) Completing the Safety Assessment Page

2314 (2234.29) Case Merge and the Safety Assessment Page

2315 (2234.3) Responding to Safety Concerns

2315.1 (2234.31) Controlling Safety Threats

2315.2 (2234.32) Assessing the Family’s Response to Child-Safety Issues

2316 (2234.5) Subsequent Safety Assessments During an Investigation

2316.1 (2234.51) Assessing Safety at the End of the Investigation

2317 (2234.6) When Safety Assessments Do Not Apply

2320 (2235) Assessing Risk

2321 (2235.1) Casework Process for Assessing Risk

2321.1 (2235.11) Time Frames for the Risk Assessment

2321.2 (2235.12) Abuse and Neglect Background Checks

2322 (2235.2) Risk Areas of Concern

2323 (2235.3) Risk Factors and Categories Within Each Area of Concern

2323.1 (2235.31) Child Vulnerability Risk Factors and Categories

2323.2 (2235.32) Caregiver Capability Risk Factors and Categories

2323.3 (2235.33) Quality of Care Risk Factors and Categories

2323.4 (2235.34) Maltreatment Pattern Risk Factors and Categories

2323.5 (2235.35) Home and Social Environment Risk Factors and Categories

2323.6 (2235.36) Documenting Domestic Violence on the Risk Assessment Tool

2323.7 (2235.37) Response to Intervention Risk Factors

2323.8 (2235.38) Protective Capacities

2324 (2235.4) Assigning a Level of Concern to Each Risk Area

2325 (2235.5) Determining Risk of Abuse or Neglect at the End of the Investigation

2325.1 (2235.51) Staffing of Dispositions, Risk, and Decision About Services

2325.2 (2235.52) When Children Are at Risk

2325.3 (2235.53) Children Are Not at Risk

2326 (2235.6) Where to Document the Risk Assessment

2327 (2235.7) Investigations in Which Risk Assessments Are Not Conducted

2330 Investigating Allegations

2331 (2231) Objectives of Investigations

2332 (2233) Investigating Allegations of Abuse or Neglect

2333 (2233.1) Investigating Alleged Perpetrators

2334 (2233.2) Investigating Allegations of Abuse or Neglect Without Naming a Perpetrator

2335 (2233.3) New Intake or Allegation Received During an Open Investigation

2336 (2233.4) Subsequent Investigations on a Family

2337 (2262) Documentary Evidence Needed for the Case Record

2337.1 (2262.2) A Child’s School Records

2340 (2232) Casework Tasks Performed When Starting an Investigation

2341 (2232.1) Abuse and Neglect Background Checks

2342 (2263) Criminal Background Checks

2343 (2232.2) Staffing a Report Assigned for Investigation

2344 (2232.3) Arranging Joint Investigations With Law Enforcement

2345 (2232.4) Contacting the Reporter Before Initiating the Investigation

2346 (2232.5) Multiple Referral Reports

2346.1 (2232.51) Worker Responsibilities

2346.2 (2232.52) Supervisor Responsibilities

2346.3 (2232.53) Child Safety Specialist Responsibilities

2347 (2232.6) Making a Contact to Initiate the Investigation

2348 (2232.7) Follow-Up When Contact Is Not Made Within Priority Time Frames

2350 (2245) Visits to the Home

2351 (2245.1) Consent to Enter a Home

2351.1 (2245.11) Worker Requests Permission to Enter a Home

2351.2 (2245.12) Who Has the Authority to Give Consent to Enter the Home

2351.3 (2245.13) Capacity to Consent

2351.4 (2245.14) Voluntary Consent

2351.5 (2245.15) Withdrawal of Consent

2351.6 (2245.16) When Parents Disagree About Consent

2351.7 (2245.17) Scope of the Consent Given by an Adult Caretaker, Child, or Occupant of the Home

2352 (2245.2) Exigent Circumstances Relating to Entry of a Home

2353 (2245.3) Documenting the Visit to the Home

2360 (2240) Investigative Interviews With Children

2361 (2241) Interviews with Alleged Victims

2361.1 (2241.1) Obtaining Consent to Interview

2361.2 (2241.2) Basic Requirements During the Interview

2361.3 (2241.3) Substitute Interviews

2361.31 (2241.31) Substitute Interviews for Alleged Victims of Sexual Abuse or Serious Physical Abuse

2362 (2246) Recording Interviews With Children on Audiotape or Videotape

2362.1 (2246.1) Unusual Situations That May Legitimately Preclude Taping Interviews

2362.2 (2246.2) Documenting in IMPACT Whether Interviews Were Taped

2362.3 (2246.3) Confidentiality of Taped Interviews

2362.4 (2246.4) Labeling, Storing, Retaining, and Purging of Taped Interviews

2363 (2242) Interviews With Other Children in the Home

2364 (2261.1) Giving Notice When Interviewing or Examining a Child for an Investigation

2364.1 (2261.2) Definitions Related to Notice of Report

2365 (2261.3) Identifying and Locating Parents and Guardians

2366 (2261.4) Time Frames Related to Notice

2366.1 (2261.41) Exceptions to Providing Notice

2367 (2261.5) Means and Content of Notice

2368 (2261.6) Documentation of Notice

2368.1 (2261.61) When Providing Notice

2368.2 (2261.62) When Withholding Notice

2368.3 (2261.63) When Delaying Notice by Request

2370 Examination

2371 (2250) Examinations of Alleged Victims and Other Children in the Home

2372 (2251) Examinations by Workers

2373 (2251.1) Visual Examinations

2374 (2251.2) Sexual Abuse Examinations

2375 (2252) Medical, Psychological, and Psychiatric Examinations

2376 (2253) Purchase of Medical, Psychological, and Psychiatric Examinations 

2377 (2254) Medical and Mental Health Records 

2369 (2240.1) Limited English Proficiency and Clients With Communication Disabilities

2380 (2262.1) Photographs as Evidence

2381 (2262.11) Camera-Related Requirements

2382 (2262.12) Consent and Authority to Photograph and Documentation of Witnesses

2383 (2262.13) Photographing the General Appearance of a Child

2384 (2262.14) Photographing a Child’s Injuries

2385 (2262.15) Photographing the Physical Evidence and Incident Scenes

2386 (2262.16) Photographing the Home and Living Environment

2387 (2262.17) Deleting or Altering Photographs

2388 (2262.18) Digital Storage of Digital Photographs in IMPACT

2389 (2262.19) Storing Prints of Photographs in the Paper Case File

2390 (2240) Investigative Interviews with Adults

2391 (2248) Individual and Private Interviews

2392 (2243) Interviews with Parents, Alleged Perpetrators, and Other Adults

2393 (2243.1) Interviews with Parents or Primary Caretakers

2394 (2243.2) Interviews with Alleged Perpetrators

2395 (2243.3) Interviewing Parents or Alleged Perpetrators

2396 (2243.4) Interviews with Other Adults

2397 (2244) Interviews with Collateral Sources

2400 Types of Investigations, Case Actions, Services and Conclusions

2410 (2224) Types of Investigations

2411 (2224.1) Thorough Investigations

2411.1 (2224.11) Interested Relatives and Significant Non-related Parties in Thorough Investigations

2412 (2224.2) Abbreviated Investigations

2413 (2224.3) Unable To Complete an Investigation

2413.1 (2224.31) When a Family Has Moved or Cannot Be Located

2413.2 (2224.32) When a Family Is Uncooperative

2413.3 (2224.33) Documentation in an Unable to Complete/Cannot Locate Investigation

2413.4 (2224.34) Locating a Family that Moved During an Investigation

2413.5 (2224.35) Transferring a Case to a Family’s New Location

2413.6 (2224.36) When a Subsequent Intake Is Received for a Family With a Previous Unable to Complete Investigation (Close – Family Moved/Cannot Locate)

2413.7 (2224.37) Interference With an Investigation

2413.8 (2224.38) Child Safety Check Alert List

2414 (2224.4) Preliminary Investigations (Administrative Closure)

2414.1 (2224.41) Preliminary Investigations Closed for Statutory Reasons

2414.2 (2224.42) Preliminary Investigations Closed for Programmatic Reasons

2414.3 (2224.43) Preliminary Investigations of Anonymous Reports

2420 (2234.33) Developing a Safety Plan

2421 (2234.34) Developing a Safety Plan When Removing an Alleged Perpetrator From the Home

2422 (2234.35) Developing a Safety Plan When Transferring to Family-Based Safety Services

2423 (2234.36) Initiating Safety Plans in other Stages

2430 (2234.4) Criteria for Parental Child Safety Placements

2431 (2234.41) When a Removal Is More Appropriate Than a Parental Child Safety Placement

2432 (2234.42) Considerations and Tasks to Complete Before the Parental Child Safety Placement Occurs

2433 (2234.43) Conducting Criminal Background Checks for Parental Child Safety Placements

2434 (2234.44) Conducting Abuse and Neglect Background Checks for Parental Child Safety Placements

2435 (2234.45) Developing Plans for a Parental Child Safety Placement

2436 (2234.46) Ongoing Assessment of the Parental Child Safety Placement (PSCP)

2437 (2234.47) Closing a Case Involving a Parental Child Safety Placement

2438 (2264) Expedited Background Checks For Emergency Placements

2438.1 (2264.1) Expedited DPS or IMPACT History Checks

2438.2 (2264.2) Expedited National Criminal History Checks

2438.3 (2264.21) Additional Requirement For Fingerprint Card Within Seven Days Requires a Safety Plan

2438.4 (2264.22) Consequences of Not Providing Completed Fingerprint Cards

2438.5 (2264.3) Procedure for Obtaining Expedited Background Checks

2438.6 (2264.4) Use of the Background Check Information

2438.7 (2264.5) Limitations

2440 (2237) Family Team Meetings

2441 (2237.1) Family Team Meeting (FTM) Referral Criteria

2441.1 (2237.11) Circumstances Requiring an FTM Referral

2441.2 (2237.12) Circumstances Allowing an FTM Referral

2442 (2237.2) Scheduling and Coordinating FTMs

2443 (2237.3) Family Team Meeting Participants

2444 (2237.4) Caseworker and Supervisor Roles at Family Team Meetings

2445 (2237.5) Documenting Family Team Meetings

2445.1 (2237.51) Investigation Caseworker

2445.2 (2237.52) Family Team Meeting Facilitator

2446 (2237.6) Dispute Resolution

2450 Service Referrals during an investigation

2451 (2236) Referring the Family for Community Services

2452 (2236.1) Referrals to Early Childhood Intervention (ECI)

2452.1 (2236.11) Investigation Stage and Findings

2452.2 (2236.12) Family-Based Safety Services (FBSS) Stage

2452.3 (2236.13) Conservatorship (CVS) Stage

2452.4 (2236.14) General Referral Procedures

2460 (2238.1) Transferring a Case to Family-Based Safety Services (FBSS)

2461 (part of 2238.1) Overview of Transferring a Case to FBSS

2462 (part of 2238.1) Referral to FBSS

2462.1 (part of 2238.1) Preparing the FBSS Referral

2462.2 (part of 2238.1) Submitting the FBSS Referral Packet

2462.3 (part of 2238.1) Monitoring the FBSS Referral

2463 (part of 2238.1) The FBSS Family Assessment and Staffing

2464 (2238.11) Making Key Decisions About Transferring a Case to FBSS

2465 (2238.12) Maintaining Contact With the Family During the Transfer to FBSS

2466 (2238.13) Delivering Services During a Transfer to FBSS

2467 (2238.14) Requesting That the Court Order FBSS

2468 (2238.15) Documenting the Transition to FBSS

2469 (2238.16) Documenting an Investigation Without Offering FBSS

2470 (2270) Concluding the Investigation and Assessment-

2471 (2271) Definitions of Dispositions of Abuse or Neglect

2471.1 (2271.1) Determining the Overall Disposition for an Investigation

2471.2 (2430) Dispositions of Allegations of Prenatal Drug or Alcohol Exposure

2472 (2272) Definitions of Overall Roles

2472.1 (2272.1) Determining the Overall Role for a Person in an Investigation

2480 (2291) Informal Review of Complaints During Investigations

2500 (2600 & 2610) Removing a Child From the Home

2510 (2620) Evaluate the Need for Removal

2511 (2621) Removal of Certain Children with Sexually Transmitted Diseases (STDs)

2511.1 (2621.1) Guiding Principles

2511.2 (2621.2) Required Actions for Children Under 11 Who Have Sexually Transmitted Diseases

2511.3 (2621.3) Required STD Testing for the Perpetrator

2512 (2630) Obtain Approval for Removal

2520 (2640) Determine the Basis of Authority for Removing a Child

2521 (2641) Types of Court Orders

2522 (2642) Definitions of Terms (Exigent Circumstances and Imminent Danger)

2530 (2650) Document the Removal of a Child

2531 (2660) Provide Notice and Gather Information Following a Removal

2532 (2661) Notification at Removal

2533 (2662) Gather Information About Child and Family

2534 (2662.1) Form 2279 Placement Summary

2535 (2662.2) Form 2626 Family Information

2536 (2662.3) Form 2625 Child Caregiver Resource

2537 (2662.4) Establish Relationships in Family Tree in IMPACT When Children Are Removed

2540 (2663) Notification to Relatives Following a Removal

2541 (2663.1) Exercising and Documenting Due Diligence After Removal of a Child

2542 (2663.2) The Contents of the Notice to Relatives Following the Removal of a Child

2543 (2663.3) The Roles of the Removal and CVS Workers After Removing a Child

2544 (2663.4) Evaluating Relatives as Caregivers After a Child Has Been Removed

2550 (2670) Provide Information to the Child, Parents, Caregiver, and Court After a Removal

2551 (2671) Information Provided to the Parents at the Time of Removal

2552 (2672) Information Provided to the Child After a Removal

2553 (2673) Information Provided to the Caregiver at the Time of Placement

2554 (2674) Information Provided to the Court After Removal

2560 Transition to Conservatorship

2561 (2680) Select a Substitute Caregiver at the Time of Removal

2562 (2238.2) Transferring a Case to Conservatorship

2563 (2238.21) Conferring Through a Post-Removal Staffing

2700 (2300) Special Intake and Investigative Activities

2710 (2310) When a Child Dies

2711 (2311) Notification When a Child Dies

2711.1 (2311.1) Law Enforcement

2711.2 (2311.2) Medical Examiner or Justice of the Peace

2711.3 (2311.3) DFPS Staff When a Child Dies

2711.4 (2311.4) The Parents and Others When a Child Dies

2712 (2312) Investigating a Death

2712.1 (2312.1) Coordinating With Law Enforcement

2712.2 (2312.2) Conducting the CPS Investigation

2712.3 (2312.3) Documenting a Child’s Death

2712.31 (2312.31) Allegation Task

2712.32 (2312.32) Maintain Person Task

2712.33 (2312.33) Ensuring Consistency in IMPACT When a Child Dies

2713 (2313) Regional Responsibility to Review Cases of Child Death

2713.1 (2313.1) Establishing a Protocol in Each Region for Reviewing Cases That Involve a Child’s Death

2713.2 (2313.2) The Regional Child Death Review Committee

2713.21 (2313.21) The Purpose of Conducting a Regional Review When a Child Dies

2713.22 (2313.22) Cases That Require Review by a Regional Child Death Review Committee

2713.23 (2313.23) The Structure of the Regional Child Death Review Committee

2713.24 (2313.24) Procedures for Conducting a Regional Review of a Child’s Death

2714 (2314) Definitions of Committees and Teams Responsible for Child Death Reviews

2715 (2315) Release of Information on a Child Fatality Investigation

2720 (2360) Baby Moses Cases

2721 (2361) Criteria for a Baby Moses Case

2722 (2361.1) A Harmed Infant

2723 (2361.2) A Designated Emergency Infant Care (DEIC) Provider

2724 (2362) Investigating Cases Under the Baby Moses Law

2724.1 (2362.1) Legal Provisions

2724.2 (2362.2) Disposition of a Baby Moses Case

2725 (2362.3) When Someone Claims to be a Parent or Relative of the Infant

2730 Prenatal Drug Exposure

2731 (2431) Prenatal Exposure to Controlled Substances

2731.1 (2431.1) Findings of Physical Abuse for Prenatal Exposure to Controlled Substances

2731.2 (2431.2) Findings of Neglectful Supervision for Prenatal Exposure to Controlled Substances

2731.3 (2431.3) Disposition Guidelines for Prenatal Use of Controlled Substances

2732 (2432) Prenatal Exposure to Alcohol

2732.1 (2432.1) Findings of Physical Abuse for Prenatal Exposure to Alcohol

2732.2 (2432.2) Findings of Neglectful Supervision for Prenatal Exposure to Alcohol

2732.3 (2432.3) Disposition Guidelines for Prenatal Use of Alcohol

2733 (2433) Prenatal Exposure to Methadone or Controlled Medications

2734 (2434) Prenatal Use of Alcohol or Controlled Substance: Birth Imminent

2740 (2390) Intake and Investigation Involving a Minor Who Wants or Had an Abortion Without Her Family Knowing

2741 (2391) Exceptions to Confidentiality of Abortion-Related Information

2742 (2392) Definitions Related to Abortion

2743 (2393) Intake Involving a Minor Who Wants or Had an Abortion Without Informing Her Family

2743.1 (2393.1) Statewide Intake Procedures Regarding Abortion-Related Information

2743.2 (2393.2) Regional Action on the Intake

2744 (2394) Abuse/Neglect Investigations Involving a Minor Who Wants or Had an Abortion Without Informing Her Family

2744.1 (2394.1) Reviewing the Intake

2744.2 (2394.2) Interviewing the Minor

2744.3 (2394.3) Authorizations Required for Disclosure

2744.4 (2394.4) Other Investigation Activities

2744.5 (2394.5) Concurrent Judicial Bypass Proceedings

2744.51 (2394.51) Assisting the Minor in Applying for Judicial Bypass

2745 (2395) Removal Involving a Minor Who Wants or Had Abortion Without Her Family Knowing 

2750 (2800) Investigations of Personnel and Volunteers in Public and Private Schools

2751 (2810) Overview

2752 (2820) Definitions

2753 (2830) Criteria for Accepting Reports and Conducting School Investigations

2753.1 (2831) Reports Accepted for Investigation

2753.2 (2832) Reports Not Accepted for Investigation

2754 (2840) Conducting the School Investigation

2754.1 (2841) Notification to School Principal

2754.2 (2842) Basic Steps and Time Frames

2754.3 (2843) Conducting Interviews or Examinations

2755 (2850) Dispositions in School Investigations

2756 (2860) Notification of Findings in School Investigations

2756.1 (2861) Public School Investigations

2756.2 (2862) Private School Investigations

2756.3 (2863) Other Notifications

2757 (2870) Documenting the School Investigation

2790 (2370) Other Investigation Requests

2791 (2371) Casework-Related Special Requests

2791.1 (2371.1) Reclassifying a Casework-Related Special Request as an Intake

2792 (2372) Special Requests (Administrative)

2793 (2380) Out-of-State Incident and Perpetrators

2794 (2320) Investigation of Lack of Medical Care Because of Religious Beliefs

2795 (2148) When a Child is Abandoned in a DADS Facility

2796 (2330) Investigations Involving Children Who Have Special Health Care Needs

2797 (2340) Investigating Reports That Involve Disabled People 

2798 (2350) Investigating Reports of Abuse or Neglect on Military Bases

2799 (2373) When a Custody Order or Abduction Suit Involves a Foreign Country

2800 Documentation, Approving Notification and Internal Due Process Requirements of an Investigation

2810 (2280) Documenting the Investigation and Assessments

2811 (2281) Documenting in the IMPACT System

2812 (2281.1) Completing the Maintain Person Task

2812.1 (2281.11) Person Identifying and Locating Information

2812.2 (2281.12) When a Person Has Died

2812.3 (2281.13) Personal Identifiers (Social Security Number, Driver’s License Number)

2812.4 (2281.14) Person Race and Ethnicity

2812.5 (2281.15) Person Language

2812.6 (2281.16) Person Characteristics

2812.7 (2281.17) Person Search and Person Merge, and Case Merge

2812.8 (2281.18) Add, Relate, or Delete Persons in the Investigation Stage of IMPACT

2812.9 (2281.19) Change Principal to Collateral

2813 (2281.2) Completing the Maintain Allegation Task

2814 (2281.3) Completing the Contacts Task

2814.1 (2281.31) Documenting Contacts Within 24 Hours

2814.2 (2281.32) Documenting the Contact That Initiates the Investigation

2814.3 (2281.33) Documenting All Other Investigation Contacts

2815 (2281.7) Completion and Documentation of Investigation Tasks

2815.1 (2281.4) Completing the Safety Assessment and Risk Assessment Tasks

2815.2 (2281.5) Completing the Services and Referrals Checklist Task

2815.3 (2281.6) Completing the Investigation Conclusion Task

2815.4 (2281.61) Completing the EA Eligibility Section

2815.41 (2281.62) Consistency Check Between the First EA Question and the Risk Finding or Safety Plan

2815.5 (2281.71) External Documentation Task

2815.6 (2281.72) Medical/Mental Assessment Task

2815.7 (2281.73) Service Authorization Task

2815.8 (2281.74) Conservatorship Removal Task

2815.9 (2281.8) Establish Relationships in Family Tree in the Investigation Stage

2816 (2282) External Documentation Required: Forms, Letters, Documents, and Photos

2816.1 (2282.1) The Worker’s Original Case Notes

2817 (2283) Children Who Have Been Previously Adopted

2817.1 (2283.1) Documenting Health, Social, Educational, and Genetic History (HSEGH) Information About the Birth Family In a Subsequent Investigation

2817.2 (2283.2) Documenting Child Placement Characteristics of “Previously Adopted”

2817.3 (2283.3) Documenting Child Placement Characteristics in Dissolved Intercountry Adoptions

2820 Approvals

2821 (2284) Approving the Investigation

2822 (2284.1) Investigations That Require a Secondary Approver Before Being Closed

2830 (2285) Documenting Notification of Findings

2831 (2285.1) Accessing and Documenting Notification of Findings Letters

2832 (2285.2) Documenting Exceptions to Providing Notification of Investigation Finds Letters

2840 (2273) Notification About Investigation Results

2841 (2273.1) Notification of Investigation Findings to a Parent, Guardian, or Substitute Parent

2841.1 (2273.11) Notification of Investigation Findings to Parents or Guardians

2841.2 (2273.12) Parent or Guardian Is a Perpetrator

2841.3 (2273.13) Notification of Investigation Findings to a Substitute Parent

2842 (2273.2) Notification of Investigation Findings to Alleged Perpetrators

2842.1 (2273.21) Adult Alleged Perpetrators Who Are Not Parents, Guardians, or Substitute Parents

2842.2 (2273.22) Alleged Perpetrators Who Are Minors and Are Not Parents

2842.3 (2273.23) Any Designated Perpetrator or Ruled Out Perpetrator

2842.4 (2273.24) School Investigations

2842.5 (2273.3) Notification of Investigation Findings to Alleged Victims

2842.6 (2273.4) Notification of Investigation Findings to Reporters

2842.61 (2273.41) Reporter Lives with a Member of the Family or Household That Was Reported

2843 (2273.5) Time Frames for Providing Notification of Investigation Findings

2844 (2273.6) Special Requirements for Notification of Investigation Findings

2844.1 (2273.61) Exceptions to Providing Notification of Investigation Findings or to Time Frame

2844.2 (2273.62) Investigations Involving Children in CPS Conservatorship

2844.3 (2273.63) Releasing Investigation Findings

2844.4 (2273.64) Optional Provision of Investigation Findings to Parents of Non-Victims

2845 (2274) Removal of Alleged Perpetrator Role Information

2850 (2292) Administrative Review of Investigation Findings

2851 (2292.1) Determination and Notice of Eligibility

2851.1 (2292.11) Initial Determination of Eligibility

2851.2 (2292.12) Notice of Initial Eligibility Determination

2852 (2292.2) Conditions Allowing a Delay of the ARIF

2852.1 (2292.21) Notice of Delay of ARIF

2852.2 (2292.22) Eligibility Determination and Notice After an ARIF Has Been Delayed

2853 (2292.3) Conducting the ARIF

2853.1 (2292.31) Notification of the Time, Place, and Conduct of the ARIF

2853.2 (2292.32) ARIF Proceedings

2854 (2292.4) Final Written Decision of ARIF

2855 (2292.5) Documentation of the ARIF Decision and Change of Allegations in IMPACT

2855.1 (2292.51) Documentation and Changing Allegations in the ARIF Stage

2855.2 (2292.52) Documentation in a Closed-Stage Addendum Contact

2855.3 (2292.53) Changing Allegations Through Database Correction

2855.4 (2292.54) Changing the Type of Abuse or Neglect in a Confirmed Allegation

2855.5 (2292.55) Changing the Severity of a Confirmed Allegation to or From “Fatal”

2856 (2292.6) Notification of Results of the ARIF

2856.1 (2292.61) Notification of Written Decision to Requester

2856.2 (2292.62) Notification of Written Decision to Parent--Guardian and Reporter

2856.3 (2292.63) Accessing, Processing, and Filing Notification Letters

2857 (2292.7) ARIF During the Release-Hearing Process

2860 (2294) Reviews by the Office of Consumer Affairs

2861 (2294.1) Overview of the Review Process

2862 (2294.2) Regional Responsibilities

2870 (2293) Release Hearings

2871 (2293.1) Definitions Related to Release Hearings

2872 (2293.2) Release on a Non-Emergency or an Emergency Basis

2872.1 (2293.21) Non-Emergency Release

2872.2 (2293.22) Emergency Release

2873 (2293.3) Providing Notice to Designated Perpetrators of DFPS’s Decision to Release the Findings

2873.1 (2293.31) Notice Templates

2873.2 (2293.32) Certified Mail

2873.3 (2293.33) What the Notice Must Include

2874 (2293.4) Designated Perpetrator Does Not Request a Release Hearing

2874.1 (2293.41) Notifications

2875 (2293.5) Preparing for and Scheduling Release Hearings

2875.1 (2293.51) When DFPS May Schedule a Release Hearing

2875.2 (2293.52) After a Designated Perpetrator Requests a Release Hearing

2876 (2293.6) Release Hearing Conduct and Decisions

2876.1 (2293.61) Decisions

2876.2 (2293.62) Timing of Sending Notice Letters and Updating IMPACT

2876.3 (2293.63) Appeal of the Decision

2876.4 (2293.64) Notification of Court Decisions

2876.5 (2293.65) Regional Actions if Finding Is Sustained (Upheld)

2876.6 (2293.66) Regional Actions if Finding Is Reversed or Altered

2877 (2293.7) Designated Perpetrator Does Not Appear at the Release Hearing

APPENDIX

Appendix 2000 (Appendix 2000) Flexible Response System of Service Delivery

Appendix 2140 (Appendix 2131) Guidelines for Decision Making at Intake

Appendix 2251 (Appendix 2223) Time Frames for Investigations

Appendix 2310 (Appendix 2234): Structure of the Risk Assessment Tool

Appendix 2325 (Appendix 2234.3): Concluding Whether a Child is ‘At Risk’ and Associated Risk Findings

Appendix 2337.1 (Appendix 2262): Confidentiality of School Records

Appendix 2411 (Appendix 2224-B): Dispositions and Risk Findings Appropriate to the Types of Investigations

Appendix 2414 (Appendix 2224-A): “Seriousness” Indicators for Thorough Investigations

Appendix 2433 (Appendix 2234.43): Conducting Criminal Background Checks for Parental Child Safety Placements

Appendix 2471 (Appendix 2271): Disposition Categories In Use Before April 1, 1999

Appendix 2472.1-A (Appendix 2271-B): Determining Overall Disposition and Overall Role

Appendix 2472.1-B (Appendix 2272-A): Definitions of Roles

Appendix 2472.1-C (Appendix 2272-B): Examples in Which the Overall Role Will Be “Unknown (Unable to Determine)”

Appendix 2813-A (Appendix 2284.12-A): Adding, Deleting, and Changing Allegations in the Investigation Stage

Appendix 2813-B (Appendix 2284.12-B): Correcting Information in Intake Allegations

Appendix 2813-C (Appendix 2284.12-C): Alleged Perpetrator Incorrectly Named in Intake Allegation (Case Scenario)

Appendix 2813-D (Appendix 2284.12-D): No Alleged Perpetrator Named in Intake Allegation (Case Scenario)

Appendix 2813-E (Appendix 2284.12-E): Child Under Age 10 Incorrectly Named as Alleged Perpetrator in Intake Allegation (Case Scenario)

Appendix 2813-F (Appendix 2284.12-F): Incorrect Type of Abuse or Neglect Alleged in Intake Allegation

Appendix 2815.1 (Appendix 2284.14): Criteria for Full and Shortened Documentation in the Structured

Appendix 2840 (Appendix 2273): Persons to be Notified at the End of the Investigation

Appendix 2871 (Appendix 2293.1): Additional Procedures for Release to Licensing Boards

Appendix 2872 (Appendix 2293.2): When to Use Templates for Release Hearing Notice Letters

Deleted Items

The items below have been deleted. See:

2100 The Intake Process for Reports of Abuse or Neglect

2120 Requirements for Reporting Abuse or Neglect

2130 The Process for Reporting Abuse or Neglect to the DFPS Statewide Intake Division (SWI)

2220 General Provisions for Investigations

2221 Assignment and Required Completion of Investigations

2230 Conducting the Investigation

2236.12 Family-Based Safety Services (FBSS) Stage

2236.13 Conservatorship (CVS) Stage

2245.4 Address Confidentiality Program of the Office of the Attorney General (ACP-OAG)

2260 Other Investigation Activities

2261 Notice of Report: Allegations, Interviews and Examinations

2290 Reviews and Hearings

2700 Intake and Investigation in Facilities Under the Authority of Other State Agencies

Appendix 2620-A: Types of Reports Involving Foster and Adoptive Homes

Cross-References in CPS

Cross-references to the sections being moved were updated throughout the handbook. See:

1121 Family Group Decision-Making (FGDM)

1124 Definition of Stages of Service

1226 Child Abuse Prevention and Treatment Act (P.L. 93-247)

1411 Types of Cases

1432.1 Establishing Relationships Using Family Tree in IMPACT

1463.1 Unit Staff Responsibilities

1463.2 Items Retained in the Paper Case File

1464 Administrative Closure of Cases

1473 Retaining Records for Cases That Are Closed After Investigation

1474.1 Retaining Records When the Intake Report Is Closed and the Case Is Not Assigned for Investigation

1474.2 Retaining Records When the Investigation Is Closed Administratively Without a Service Authorization

1474.4 Retaining Records for Casework-Related Special Requests

1811.1 Persons/Entities on Whom Criminal Records Checks Can be Made

1922.1 Determining Eligibility for Substance Abuse Testing Conducted by a Contracted Laboratory

1952.1 Safety Plan for a Substance-Exposed Newborn

3114 Constitutional Requirements for Family Based Safety Services and Family Reunification Cases

3212 The Necessity of Making Face-to-Face Contact During an FBSS Transfer

3221 Constitutional Requirements for an FBSS Family Assessment

3223 Steps for Conducting a Family Assessment

3231 Deciding Whether to Transfer a Case

3233 Documenting the FPR Service Stage Type or Closing a Case Without Offering Services

3315 The Goal of Family Preservation

3331 Immediate or Short-Term Protection During an FBSS Case

3332 Parental Child Safety Placement

3333 Determining Whether to Seek a Court Order or Removal Before or During an FBSS Case

3341 Applying Family Group Conferences to an FBSS Case

3341.2 Criteria for an Optional Family Group Conference

3342 Applying Family Team Meetings to an FBSS Case

3412.2 Developing Goals, Tasks, and Services for a Family Service Plan

3421 Referral to Early Childhood Intervention (ECI) Services

3422 Working With Children in FBSS Who Have Special Health Care Needs

3510 Purpose of FRS

3545 Holding a Removal Staffing for an IE-FRS Case

3591 Avoiding Removal After Reunification

3592 Identifying Court Protocols Before Removing a Child After Reunification

3640 When a Child Dies During an Open FBSS Case

3650 HSEGH Information for Previously Adopted Children

3660 Family-Based Safety Services Involving a Minor Who Wants or Had Abortion Without Her Family Knowing

3720 Closing an FBSS Case

3722 Closing an FBSS Case When a Child Is Still in a Parental Child Safety Placement (PCSP)

3723 Closing an FBSS Case for Administrative Reasons

3731 Removing a Child From the Home

4110 The Placement Process for Initial and Subsequent Placements

4134.1 Selecting a Subsequent Caregiver

4213 Residential Group-Care Facilities

4215 Emergency Shelters

4521 Identifying Potential Relative or Fictive Kin Caregivers

4521.2 Identifying Additional Relatives and Kin

4526 Complete a Risk Assessment and a Written Home Assessment of the Kinship Caregiver

5100 Overview of Court-Related Services

5110 Safeguarding the Legal Rights of Parents and Children

5123 Entering a Change in Legal Status or Legal Action Into IMPACT

5210 Protective Court Orders

5211 Ex Parte Temporary Protective Orders

5214 Court-Ordered Participation in CPS Services

5221 Types of Involuntary Removal of a Child

5231 When to Provide Written Notice About Removing a Child

5513 Reporting Child Abuse and Neglect

6110 Before Removing a Child and Placing the Child in Substitute Care

6121.1 Creating FSU and SUB Stages in IMPACT

6123 Locating Relatives and Providing Notice of Removal

6123.1 When Relatives Have Been Contacted and Have Responded

6124.1 Substitute Care Services to the Parents

6124.2 Substitute Care Services to the Child

6124.3 Substitute Care Services to the Caregiver

6124.4 Substitute Care Services to Grandparents or Other Relatives

6273 Permanency Planning Meetings

6311 Contact With the Child

6413 When a Child Is Returned

6414.1 When to Complete a Family Plan of Service and Safety Plan

6511 Notifying DFPS Staff When a Child Dies While in Substitute Care

6931 Issues to Consider When Selecting an Adoptive Home

6951.2 Contact with the Child and Adoptive Family

8235.11 Definitions

8235.2 General Protective Child Day Care

8235.21 Determining Eligibility

8513 Medical, Dental, or Sexual Abuse Examinations

8513.1 Funding Examinations

9312 Requesting Placement With a Parent or Relative Outside of Texas

9411.2 Progressing the ICPC Intake to a SUB or ADO stage

11411 Referring a Child to Medical Professionals and Health-Related Community Services

11412 Working With Children in DFPS Conservatorship Who Have Special Health Care Needs

11751 When a Youth Is Pregnant

15111 School Readiness Programs

Appendix 1121: Documentation Requirements for Models of Family Group Decision-Making (FGDM)

Appendix 3414: Americans With Disabilities Act Reasonable Accommodations in Service Planning

Appendix 6273.1: Roles and Responsibilities of Family Group Decision-Making (FGDM) Staff

Appendix 6437.31: Roles and Responsibilities of Family Group Decision-Making (FGDM) Staff